Event Venue Management: Policies, Components, and Development

This article discusses the policies, components, and development of event venue management. It covers the classification system, standards and responsibilities for infrastructure provision, criteria for development and refurbishment of sports pavilions, and more. It also explores the importance of fire extinguishers, plumbing pipes, security alarm systems, and rubbish bin cages. Additionally, it suggests ways to increase revenue for City of Darebin council.

Running head: EVENT VENUE MANAGEMENT
Event Venue Management
Name of the Student:
Name of the University:
Author Note:

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Table of content
Question1...................................................................................................................................2
Question2...................................................................................................................................3
Question3...................................................................................................................................4
Quedtion4...................................................................................................................................5
Question5...................................................................................................................................6
References:.................................................................................................................................8

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Question1
The outdoor Sports Venue Infrastructure policies made by the council of City of
Darebin have four different components to satisfying certain needs of development and
assessment procedure, which are described below:
Sports venue classification system:
Classification of sports venue can help the organiser to make quick and precise
decision on sorting out the objectives and opportunities along with prioritising the individual
venue as per it needs of development (Lehtonen et al., 2014). Darebin council classified the
sports venue as per the coverage of their operational areas.
Standards and responsibility for the provision of Support Infrastructure:
Standards of the infrastructure help the council to sort the selected venues as per their
priority of development and the responsibilities for the components of the infrastructure. It
also helps to identify the condition of their current infrastructure, potential usage and social
inclusion as well as the associated responsibilities.
Criteria for development and refurbishment of sports pavilions:
Identification of best components to develop the sports pavilion is highly needed to
ensure the quality and efficiency of the development and refurbishment plan (Sey et al.,
2013). Each needs different types of components and development that must be identified
before executing the development process.
Standards and responsibilities for development and refurbishment of sports
pavilions:

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The standardisation of different development components and its effectiveness will
help to council to gauge future prospect and opportunity for these sports pavilions. This
standardisation is also helpful for making any changes in the declared policy accordingly.
The classification, standardisation and prioritisation help the council of City of
Darebin to identify development needs as well as to monitor the overall condition with more
specific and precise operation. It also helps to prioritising the components and responsibilities
associated with deferent venues in next five to ten years (Golden, Montgomery & Rikala,
2015).
Question2
Venue Usage Justification
TW Andrews Reserve Single use venue Sports ground is used for sports purposes
Northcote Park Multi use venue Sports ground is used for sports purposes
and park is used for amusements
AH Capp Reserve Multi use venue Sports ground is used for sports purposes
and park is used for amusements
Bundoora Park Multi use venue Play ground is used as children farm
And Breakout rooms and function
rooms are used for cafe and restaurants
Crispe Park Multi use venue Sports ground is used for sports purposes
and Play ground is used for children
IW Dole Reserve Multi use venue Sports ground is used for sports purposes
and Play ground is used as children’s hub
Edwardes Lake Park Single use venue Different sections are used for different
sports activities
Merri Park Multi use venue Sports ground is used for baseball and Play
ground is used for children

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Question3
Fire extinguishers:
Fire extinguisher is chief safety tool or practices that help to protect the humans,
furniture and equipments from possible harm causing by fire. Extinguisher Cylinders and
automatic water spraying system are very helpful for maintaining the safety measures (Chien
et al., 2012). Routine maintenance will reduce the possibility of system failure in fire
extinguishing system.
Clearing of plumbing pipes and drains:
Clearing of plumbing and sewage pipes prevents sudden failure of water supply and
sewage system that can cause unhygienic and unhealthy environment for both staffs and
visitors. Cleaning the existing blockage of waste pipe junctions reduce the possibility of high
pressured breakdown of overall drainage system (Getz & Page, 2016).
Repair / maintenance of existing wiring
Repairing existing room and outdoor electrical wiring reduces the possibilities of
power failure, loose connection, shot circuit and other. It also reduces the possible
inflammation of transformers and distributor junctions. Council will suggest regular
maintenance to insure that all the electrical system is perfectly functioning.
Security alarm systems
Security alarm is to gain attention of security management team in case of any
harmful situation or unauthorised trespassing. Council will suggest arranging sufficient
security lights and alarming speakers to alarm the whole premise and corresponding area.

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Adequate maintenance of alarming lights, speakers and surveillance cameras will increase its
efficiency.
Rubbish bin cages
Having sufficient bin cage and garbage management system will help to maintain
healthy and hygienic environment for both caretaking staffs and visitors. It will reduce the
soil, water as well as air pollution, especially within the operational area (Taks et al., 2014).
Waste dumping and rubbish bin distribution will ensure the overall cleanliness of the
environment.
Quedtion4
Every component that has individual role to assess the development process of
pavilion support and reimbursement has different importance and priority depending their
way of involvement in this process.
According to the weighting division suggested by the council Functionality score of
any components is the highest required criterion for any component. This prioritisation is also
justified because, if any part or component of the overall venue development loses its
functionality it will not have any purpose from both primary and secondary aspect.
Condition, utilisation and social inclusion are the low weight criteria and shares equal amount
of priority. Condition is highly interrelated with utilisation because an object or components
does not lose its operational activity completely if it has a low condition or utilisation score.
Development potential has been weighted with greater ratio than condition, utilisation and
social inclusion and smaller than functionality score. This percentage is also justified because
a component which doesn’t have any developmental potential gradually will lose its activity

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in updated environment. On the other hand having developmental is not influence the
importance of a component as its functionality.
However, social inclusion is not a equal criterion to be possessed by an operational
components. It could have less weight than the condition and utilisation. As an example
maintenance of drainage pipes and clearing the blockage does not have any direct social
inculcation (Korstanje & George, 2012). However, it has high utility and functionality in
operational efficiency of the venue. Therefore, in this case and in many other cases social
inclusion is not as important as utilisation or condition. This low priority of social incaution
could have lower weight in criteria table.
Question5
City of Darebin council can start pay to enter policy in some specific amusement
section of Bundoora Park which can generate high revenue collectively. It is also a local
venue, which means it deals with more frequent visits from neighbouring and local visitors
for various purposes. The entrance fee can be minimal to increase the revenue without losing
the visitors count. For TW Andrews Reserve the council can rent certain portion of the field
to various event management organisations to arrange various events under certain rules and
regulations. Having a huge open space this place has high competitive advantage over other
nearest places.
For neighbourhood level and local pavilions council is provisioning for 100% while
for district pavilions council shares 20% of provisioning with the club for only office and
training room. For District level pavilions council has 99.4% provisioning that is negligibly
lower than 100%. On the other hand, for both Local and District level club houses council has
100% provisioning. However, for regional club houses council has 65% provisioning

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specifically in office maintenance and development. Therefore for regional club houses
council has overall 95% provisioning.
In order to increase the revenue council of City of Darebin can share more
provisioning with the club. The strategies taken for Regional Cub houses will be beneficial
for local and neighbour clubs too. Especially the provisioning of office and associated
premises can be handed over to the regulatory club (Liu & Wilkinson, 2014). Decreasing
very small amount of provisioning can increase the overall revenue by decreasing the
collective maintenance expenditure.

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References:
Chien, P. M., Ritchie, B. W., Shipway, R., & Henderson, H. (2012). I am having a dilemma:
Factors affecting resident support of event development in the community. Journal of
Travel Research, 51(4), 451-463.
Getz, D., & Page, S. (2016). Event studies: Theory, research and policy for planned events.
Routledge.
Golden, S. M., Montgomery, I., & Rikala, T. M. (2015). Public Intentions For Private Spaces:
Exploring Architects'tactics To Shape Shared Space In Private-Led
Development. ArchNet-IJAR: International Journal of Architectural Research, 9(2),
170.
Korstanje, M. E., & George, B. P. (2012). Falklands/Malvinas: a re-examination of the
relationship between sacralisation and tourism development. Current Issues in
Tourism, 15(3), 153-165.
Lehtonen, K. K., Sundelin, B., Lang, T., & Strand, J. (2014). Development of tools for
integrated monitoring and assessment of hazardous substances and their biological
effects in the Baltic Sea. Ambio, 43(1), 69-81.
Liu, T., & Wilkinson, S. (2014). Large-scale public venue development and the application of
Public–Private Partnerships (PPPs). International Journal of Project
Management, 32(1), 88-100.
Sey, A., Coward, C., Bar, F., Sciadas, G., Rothschild, C., & Koepke, L. (2013). Connecting
people for development: Why public access ICTs matter. Research report; 2013.

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Taks, M., Green, B. C., Misener, L., & Chalip, L. (2014). Evaluating sport development
outcomes: the case of a medium-sized international sport event. European sport
management quarterly, 14(3), 213-237.