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Events and Entertainment Planning and Project Management Assignment

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Added on  2020-10-23

Events and Entertainment Planning and Project Management Assignment

   Added on 2020-10-23

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Events and EntertainmentPlanning and ProjectManagement
Events and Entertainment Planning and Project Management Assignment_1
Table of ContentsINTRODUCTION...........................................................................................................................11.Background And Scope Of Event ............................................................................................12. Event Objectives......................................................................................................................23. Entertainment Activities..........................................................................................................24. Target Audience.......................................................................................................................35. Project Management Tools......................................................................................................36. Project Team Management And Structure...............................................................................57. Budget of the project................................................................................................................68. Awareness of potential risk factors..........................................................................................69. Evaluation of the project..........................................................................................................7CONCLUSION................................................................................................................................8REFERENCES................................................................................................................................9
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INTRODUCTIONEvent planning can be referred to as process of managing specific event such asmeetings, Birthday parties, conferences, Trade shows etc. It is basically a procedure whichincludes planning as well as coordinating the events. Event planning also includes determiningthe destination where particular program me is to be organized. It also includes preparingbudgets, obtaining necessary permits, decorations, arrangement of resources as well asentertainment for events. An event planning is important in order to host specific programsuccessfully. It assists event planners in reducing the work pressure. Event planning is alsocrucial for providing high level of satisfaction to customers.The report has focus on identifying the various stages involved in planning for family funday events. It also emphasizes on identifying the different strategies which can be utilized formaking family fun day event successful.1.Background And Scope Of Event Fun family day event is considered to be as an event is organized for engaging children inparticular activity. The idea behind organization to organize family fun day event is to launch anew pop-up play area opening in the beautiful, leafy grounds. Earlier the educational fairs wereonly organized. During the traditional times, craft producers used to visit the town fordemonstrating their products. Family fun day is considered to be as an appropriate strategy forlaunching as well as promoting art galleries. It is considered to be as suitable marketingtechnique as it will help companies in informing people about opening of art galleries andinfluencing them to visit such place. In present report, Wonderland agency is planning to launch a pop-up art play area whichwill be free to members of the public over the summer holidays. This is suitable for childrenbelonging to all age group. An organization is launching a month-long summer holidayactivities program me at a new pop-up play area opening in the beautiful, leafy grounds. Thehosting of family fun day event will help an enterprise in promoting place. It will help businessentity in reaching to the target audience. A family Fun day event will be organized on Sunday.An event has wide scope, as there are number of entertainment activities can be executed inorder to make event successful. The family event will be organized at Edinburgh’s loveliestoutdoor spaces. Wonder agency has planned to launch family Funday event in order to get1
Events and Entertainment Planning and Project Management Assignment_3
revenue which will be utilized by an organization for supporting widow woman. Marie Stopes isa charitable trust which provides support to widow women. Revenue earned from launched offamily Wonder agency will be given to Marie Stopes charitable institution.2. Event ObjectivesThe main objective of organizing trade show is to provide a fun, social day for familymembers to get together with their family members and not have to worry about compliance,toting firearms, keeping the kids' ears covered. The emphasize of this event is to have fun - noshooting, so everyone can participate. In addition to this other objective of the event is to raisemoney for widow . In addition to this one more objective is to influence people to visit artgallery. 3. Entertainment ActivitiesMaking the arrangement for entertainment activities during the event is very muchimportant in order to make trip more enjoyable. Some of entertainment activities which can beexecuted for making the annual family day event enjoyable include hosting of quizzes, contestsetc. In addition to this, loud music and dance party can be organized. This strategy can help eventcompany in achieving the objective of hosting an event. In addition to this, Wild West’ themewith lots of fun activities and entertainment for all ages such as inflatables, music performances,delicious food, and carnival games can be planned in order making event more enjoyable forboth adults and children (Gopalakrishna, Malthouse and Lawrence, 2017). In addition to this,dancing robots patrolling, magic shows are some entertainment activities which can be organizedby event planner during family event. Unique decoration of place where the event is organizedis another effective strategy which can be implemented for attracting the children. Outwith theart classes, the pop-up play field, which includes colourful climbing frames, play seedpod, abalance beam and a slide, will be open daily from 11 Am to 5 PM. The various entertainmentactivities will be organized every day between 1: 4 PM. In addition to this, some indoor activitieswill be conducted with different family events every day. Artist, face painters, entertainers willbe invited for making the event more enjoyable for families. An organization will be offeringdifferent artistic menu options for the audience such as white and orange ice cream and bluevanilla ice-cream. Prizes will be distributed for the best craft item. In addition to this Visitor willalso be able to grab a picnic on the grounds. The families will be provided with an opportunity tovisit historical places where they can explore the arts and crafts of famous painters.2
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