Facility Management

This article discusses the different types of maintenance, circumstances that require outsourcing, and the CapEx management system in facility management. It also highlights the responsibilities of facility managers in outsourcing and CapEx management. References are included.

Running head: FACILITY MANAGEMENT
Facility Management
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Q1)
Answer: The maintenance includes the activities which are done in order to restore the
acceptable working condition in the hotel (Pitt et al., 2016) . The several types of maintenance
followed in the hotel are as follows:
 Routine Maintenance – The routine maintenance does not require any specific record of
any time or materials. It involves activities related to maintenance of property of the
hotel. It includes washing of floors, seeping carpets and others (Motawa & Almarshad,
2013). The routine maintenance requires minimal skills.
 Preventive Maintenance –The preventive maintenance program involves the following
a) Periodic inspection of machinery utilities and buildings.
b) Proper reporting of breakdown so that it can be analyzed and prevent it from being
occurring repetitively.
 Scheduled Maintenance - The scheduled maintenance strives to meet the needs that are
known in an organized and timely manner .
 Emergency and Breakdown Maintenance - It is an expensive service and it involves
restoration of facility to that condition that is equivalent to the original capacity by
replacement of the parts and reprocessing of materials .
The example of equipment used in the hotel for preventive measurement is smoke
detector. The smoke detector is used in the hotel as the indicator of fire detection , it is
utilized for sensing smoke . They are known as smoke alarms .The fire alarm systems are
meant for protection of people and assets. The activities of maintenance of fire alarm require
the following important steps:

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 Testing and calibration of alarm sensors that includes smoke and flame detectors.
 Simulation of the inputs and the testing of the annunciators.
 Setting of the sensitivity, which requires the understanding of the fire detection
theory.
 Coordination of the fire department system in order to test the input to their system.
 Checking of the battery and taking of necessary actions if required.
Figure 1: Smoke Detector
(Source: Aebersold, Imfeld & Liebert, 2014)
The smoke detector is consisted of two major parts : they are the sensors which are used
for the detection of the smoke and the loud electronic horn or the alarm which alerts the people
when it detects the smoke . The smoke detector operates with the help of a 9-volt battery or it can
also be operated using the 120-volt house current .
The properly organized preventive maintenance results in lot of important benefits
(Fitouhi & Nourelfath, 2014). The preventive maintenance results in more productive use of

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labour due to working on a scheduled basis instead of the crash basis for the breakdown of the
repairs. The preventive maintenance also results in the reduction of the overtime costs. A proper
and organized preventive maintenance also contribute to the productive use of the employees by
improving the safety and quality conditions for them.
Q2) A.
Answer : The conditions or the circumstances that requires the facilities manager to engage the
outside contractor are as follows :
 Cost Optimization – When there is a circumstance where the cost allocation is less , it is
essential for the facilities manager to engage outside contractor who can do the task
within the allocated cost.
 More skilled resources – If the organization do not have the employees possessing
appropriate skills sets and the positive morale, it becomes very difficult to accomplish
the task. In this situation , the facilities management and the maintenance companies are
compelled to engage outside contractors for accomplishing the tasks and make
continuous improvement .
Q2) B.
Answer : The responsibilities retained by the facilities manager while outsourcing a task or any
function are :

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 Even in the case of outsourcing , the facility mangers are responsible for the safety ,
securities and the usability of the facilities . They should be prepared for the emergency
issues (Atkin & Brooks, 2014).
 Even in the case of outsourcing facilities , the facility manager should conduct daily
inspections and also communicate with the authorities in order to ensure that the business
is operating smoothly.
Q3)A.
Answer : The CapEx management or the capital expenditure management system is a system
that involves tracking of the budgets and planning of the expenditures (Rook & Caldecott,
2015) . Some of the key features of the CapEx Management are as follows :
 The first step in this ,management system is identification of the scope of the project ,
estimate the deadline of the project and ensure the approval of the plan .
 It is important to use good software for the budgeting equipped with the tools for capital
budgeting providing configurable levels of budgeting detail (Huang et al., 2015) . The
NextProcess software is a reliable software that is that offers and provides precise and
real time reporting on the capital budgets and the CapEx spending.
 In this management system it is important to capture accurate data for obtaining reliable
information in order to create realistic budget and reports .
 The CapEx management involves creation of clear policies so that the budget is aligned
and on track.

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Q3)B.
Answer: The Role of the facility manager in the CapEx Management are as follows :
 The facility manager is responsible for the needs of the end user or occupier at the
workplace and they are also responsible for the optimizing operational (OPEX) and the
capital expenditures (CapEx)
 The facility managers are also responsible for the management of the majority (90%) of
the corporate social responsibility (CSR) (Tai & Chuang, 2014).
 The facility mangers in the CapEx management emphasizes the improvement of the
productivity and the effectiveness of the primary business of the users
 In an CapEx management system the facility managers’ objectives includes the
development and maintenance of the optimal work environment.

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References
Pitt, M., Cannavina, D., Sulaiman, R., Mahyuddin, N., & Wu, C. (2016). Hotel maintenance
management in Sanya, China. Journal of Facilities Management, 14(4), 304-314.
Motawa, I., & Almarshad, A. (2013). A knowledge-based BIM system for building
maintenance. Automation in Construction, 29, 173-182.
Fitouhi, M. C., & Nourelfath, M. (2014). Integrating noncyclical preventive maintenance
scheduling and production planning for multi-state systems. Reliability Engineering & System
Safety, 121, 175-186.
Atkin, B., & Brooks, A. (2014). Total facility management. John Wiley & Sons.
Rook, D., & Caldecott, B. (2015). Evaluating CAPEX risk: New metrics to assess extractive
industry project portfolios.
Huang, X., Capretz, L. F., Ho, D., & Ren, J. (2015). An intelligent approach to software cost
prediction. arXiv preprint arXiv:1508.00034.
Tai, F. M., & Chuang, S. H. (2014). Corporate social responsibility. Ibusiness, 6(03), 117.
Aebersold, H., Imfeld, B., & Liebert, W. (2014). U.S. Patent No. 8,629,779. Washington, DC:
U.S. Patent and Trademark Office.

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