Project Management: Theory and Practice

This assignment delves into the core principles of project management, examining various methodologies, risk assessment techniques, and communication strategies. Students are required to analyze real-world case studies, applying relevant theories and tools to demonstrate their understanding of successful project execution. The emphasis is on bridging the gap between theoretical knowledge and practical application in diverse project environments.

Running head: PROJECT MANAGEMENT
Project management: Southern State TAFE
Swinburne University of Technology
Faculty of Information and Communication Technologies
INF30019 Information Systems Project Management

1PROJECT MANAGEMENT
FINAL PROJECT PLAN
1 Introduction and Objectives of the Project Plan
1.1 Overview of the Organization
The aim of Southern State TAFE Business organization is to implement a
business intelligent data warehouse for enabling and enhancing the cross application
reporting ability and an associate Business Intelligent portal for storing the data of
their company. The infrastructure maintained by the company is SST IT based and
Southern State TAFE is focused to improve their future reporting activates that would
encompass the provision of data warehouse and the production of dashboard and the
reports as well those are deemed as the most paramount to implement. It has been
assumed that with the successful implementation of the system the company will be
able to provide a Business Intelligent portal having equivalent reporting ability. In
order to develop such BI system the project manager is needed to consider accurate
hardware, resources, processed data and software.
1.2 Current Situation and Problem/Opportunity Statement
After analyzing the current activities and application of the system it has been defined
that due to lack of operational and functional ability Southern State TAFE is facing certain
problems, those are strictly needed to be resolves to gain competitive advantages and measurable
success as well. The company has an existing data management system but due to lack of
technical excellence it does not have proper reporting abilities. In order to gain reporting
capability the company has installed Business Intelligent technology with their system.
At the initial state the requirements of the project were not clearly stated. The multi
dimensional database is beneficial from the both the business and consumer’s perspectives. Due
to high level security only the required data will be stored in the database and none of the
unwanted information would be stored in this data warehouse. In addition to this, the information
those are going to be loaded in the storage are accessible from student management system,
financial system, payroll system and different Excel workbooks.
2 Project Charter
2.1 Project Information
Project
Start Date:
Development of Business Intelligent based data
warehouse system with reporting capability.
The expected is expected to be started on 15/01/2018

2PROJECT MANAGEMENT
Project
End Date:
The project is expected to be finished in 31/12/2018
Project
Manager:
Frank White
Project
Sponsor:
James Anderson
2.2 Project objectives
The objectives of Southern State TAFE are as follows:
 To improve their existing data management system as a new data warehouse with the
help if Business Intelligent technology
 To develop the system in such a way so that it could provide reporting capability to the
consumers
 To provide high level security to the consumers
2.3 Project approach
In order to implement the system as per the requirement, it is necessary for the project
manager to consider accurate system requirements in terms of both software and hardware.
Before the development of such system for the organization, the current data and limitation for
reporting data are identified. Solis of information might take place because the data are hosted in
different systems. However, for this kind of systems, gathering and compiling data is very much
difficult and time consuming as well. Certain information are there those are collected from
excel and PPT thus, excessive rigorous and manual data processing is the only way to collect
data from resources which is not an easy way. In order to make the system effective for the
organization proper KPI, professional staffs and database platform and supportive platform is
needed to be considered by the project manager and other project executives.
2.4 Roles and Responsibilities
In order to accomplish the project “Implementation of BI portal with reporting
ability for Southern State TAFE, it is necessary to divide the job roles responsibility
according to the skills and knowledge of the resources. For this particular project the list of
resource and their roles and responsibilities are as follows:
Name Role Position Contact Information
James Anderson Project sponsor Project sponsor [e-mail]
Frank White Project Manager Project Manager [e-mail]
Steve Lee Finance manager Finance manager [e-mail]
William Watson System developer System developer [e-mail]
Thomas Muller System tester System tester [e-mail]

3PROJECT MANAGEMENT
Graham smith Operation manager Operation
manager
[e-mail]
David Jones Business analyst Business analyst [e-mail]
2.5 Project Constraints
In order to make a project successful it is necessary for the project executive to consider
project constraints in terms of scope, schedule, budget and quality. For this project the project
constraints those have been identified are as follows:
Scope: The scope of the project is to identify the necessary Knowledge performance
indicators, proper server platform, required multi dimensional database system and accurate
business intelligent tool those are helpful to implement the BI portal successful.
Schedule: In order to complete the project successfully considering all the requirements a
time phase should be considered. Within which phase the project must be completed. After
analyzing the details of this particular project, it has been found that, commence and completion
dates are respectively 15th Jan, 2018 and 31st Dec, 2018.
Budget: After analyzing the details of this project it has been found that for successful
completion of this project the budget estimated by the finance manager is $289,400 and there
will be no contingency.
Quality: Quality is referred to as one of the most important things that help the business
organization to gain effective revenue and measurable success in terms of competitive
advantages. For this particular project, the qualities those have been considered include security,
reporting ability, easy accessibility and affordability.
2.6 Assumptions
During the development of BI portal for Southern State TAFE, the project referred
project assumptions are as follows:
 The project must have endorsement and approval from the SST management team
 As determined by the project manager the SST staffs should serve accurate job
roles
 Components those will be added while developing this system are Microsoft SQL
server, Office SharePoint and Performance Point Server
 Improper information should be avoided while storing data
2.7 Preliminary Schedule and Budget Estimates
The project is expected to be started on 15th Jan 2018 and assumes to be finished within
31st Dec, 2018 and the total cost estimated for this project is f $289,400
2.8 Plan Modification Rules
The project managers are required to follow proper plan modification rules while
developing the project. Due to continuous changes in technology, there are certain necessary

4PROJECT MANAGEMENT
rules those must be followed. For this particular project the company is focused to change their
corporate culture and operational standards. In order to globalize the market competition, digital
information, communication and service based economy are required to be incorporated.
Individual behavior of the project team members are necessary to be considered provide greatest
payoff. In addition to this, the behavioral changes and positive reinforcement are the other rules
to be considered for making modification in the project plan define it as a successful one from
the business perspectives.
2.9 Approval Signatures
Project Manager: Being the project manager I have reviewed the information contained
in the project charter and agreed to the project content.
Name Position Signature Date
James Anderson Project sponsor Project sponsor 12/01/2018
Frank White Project Manager Project Manager 12/01/2018
Steve Lee Finance manager Finance manager 12/01/2018
William Watson System developer System developer 12/01/2018
Thomas Muller System tester System tester 12/01/2018
Graham smith Operation manager Operation manager 12/01/2018
David Jones Business analyst Business analyst 12/01/2018
3 Project Scope Management plan
3.1 Product description
After analyzing the details of the existing data management system used by
Southern State TAFE, it is determined that, many issues were associated to it those are
needed to be resolved accordingly so that the consumers could gain effective success and
revenue as well. The product to be delivered by Southern State TAFE is a BI portal rater
dashboard and the features encountered by the system are as follows:
 From the multitude of sources, identification and consolidation of related data like
KPI
 It can eliminate the issues of data accuracy and data redundancy
 The participation of the stakeholder are encouraged
 The decision making and policy implementation approaches are increased
 Across the channels the data are distributed
 Te rate of resource wastage IT redundancy also gets resolved apparently

5PROJECT MANAGEMENT
3.2 Project Deliverables
After identifying the existing issues of Southern State TAFE, it has been found that the
data management system followed by the company is not at all effective thus the management
authority of the company is willing to incorporate a BI based portal for the managing the
information. It is expected that with the help of BI features the high level deliverables that the
company would be able to serve include the following:
 It can reduce the IT data redundancy issues
 The rate of wastage of the IT resources also gets reduced
 It can enforce the singe data sourcing
 The data are available in multiple channels
 For decision making and policy implementation this system is helpful
 The self service ability also gets enhanced
3.3 Scope Statement
The lists of project in scope are as follows:
 Selected numbers of SST staffs are needed to be trained by trainers
 To develop data warehouse upon platform Microsoft 2016 SQL server with
all multi dimensional database
 To deliver high level security to the consumers
 To collect data only from Student management system, financial system,
 Payroll system and different Excel workbooks
 To develop a security model to make the data warehouse secured from the
external attacks and hijack
 To review the generated errors
The lists of project out scope are as follows:
 Monthly financial reports are to be recreated
 No extra scope should be considered apart from the direct links of the systems
 Information extracted from the system should be created only
 The financial system is to be created with the new calendar
 The replacement of the student management system for the implementation of
new year 2018 are out of the project scope
3.4 Work Breakdown Structure Development
In order to reduce the work load from the project team members based on the skills
and knowledge the work is needed to be divided among the members. With the help of the
Work Breakdown Structure the activities and sub activities of the project can be structured
accordingly. For this particular project the WBS is structured in a top down manner. For
each of the activities different resources are responsible.

6PROJECT MANAGEMENT
Figure 1: WBS for Southern State TAFE
(Source: created by author)
3.5 Scope Change Management Process
In order to accomplish the project the project manager and the other project team
members are required to play their job responsibilities properly. Project “BI portal with
development with reporting ability” requires certain changes to make the project
beneficial. The followings are the steps those should be used to address the scope of the
project are as follows:
 Identification of the area to be improved
 Presentation of business case to the stakeholders
 Plan for the desired changes
 Provide information resources and information for evaluation
 Implementation of effective communication
 Monitoring and resistance management
 Identification of budget risks

7PROJECT MANAGEMENT
The list of the stakeholders who will be approving or even rejecting the changes are
as follows:
Addressed changes Responsible Stakeholders Approve/reject
Communication Project manager Approved
Technical changes System developers Rejected
Financial changes Finance manager Rejected
Addition of IT resources Operation manager Approved
3.6 Plan Modification Rules
During development of a project if it is defined that any additional changes are
needed then those are needed to be addressed by the project executives however all the
members associated to the project are not allowed to make the necessary changes. For this
particular project only the project manager are responsible. While making the changes of
project scope the rules those are to be followed are as follows:
 Development of risk management plan
 Risks must be identified at the project initiation phase
 Communication to be done about the risks
 Both the threats and opportunities should be considered
 Ownership problems are required to be clarified
 Risks must be prioritized
 Initially project mission, vision and strategies are to be identified
4 Schedule management plan
4.1 Project Schedule
The roles and responsibilities of the project team members and the project managers are
structured in the project schedule with proper time. The details of the activities and allotted time
for each of the activities are mentioned in this schedule.
WBS Task Name Duration Start Finish Predecessor
s
Resource
Names Cost
0
Time schedule
development for
Southern State
TAFE
365 days Mon
1/15/18 Fri 6/7/19 $267,520.00
1 Project initiation 113 days Mon Wed $94,200.00

8PROJECT MANAGEMENT
phase 1/15/18 6/20/18
1.1
Project
requirements
gathering
30 days Mon
1/15/18 Fri 2/23/18
operation
manager,
Project
manager ,p
roject
sponsor
$42,000.00
1.2
Project
requirements
analysis
12 days Mon
2/26/18
Tue
3/13/18 2 operation
manager $4,800.00
1.3 Selection of BI
tools 20 days Wed
3/14/18
Tue
4/10/18 3 Project
manager $9,600.00
1.4 Developing
project budget 25 days Wed
4/11/18
Tue
5/15/18 4
system
developer,
system
tester
$17,000.00
1.5
Risk
management
planning
26 days Wed
5/16/18
Wed
6/20/18 5
business
analyst ,op
eration
manager
$20,800.00
2
Milestone 1:
Completion of
project initiation
phase
0 days Wed
6/20/18
Wed
6/20/18 6 Project
manager $0.00
3 Project planning
phase 97 days Thu
6/21/18
Fri
11/2/18 $57,240.00
3.1 System
authentication 16 days Thu
6/21/18
Thu
7/12/18 7
operation
manager,
system
developer
$12,160.00
3.2 Considering
workgroups 14 days Fri 7/13/18 Wed
8/1/18 9
project
sponsor,
system
developer,
system
tester
$16,800.00
3.3
Determining
need of the
stakeholders
19 days Thu 8/2/18 Tue
8/28/18 10 system
developer $6,840.00
3.4 Setting decision 20 days Wed Tue 4,11 operation $8,000.00

9PROJECT MANAGEMENT
gates 8/29/18 9/25/18 manager
3.5 Aggregation of
all information 28 days Wed
9/26/18 Fri 11/2/18 5,12 Project
manager $13,440.00
4
Milestone 2:
Completion of
project planning
phase
0 days Fri 11/2/18 Fri 11/2/18 13
business
analyst ,op
eration
manager
$0.00
5 Project
execution phase 142 days Mon
11/5/18
Tue
5/21/19 $106,960.00
5.1
Developing
surface relevant
information
26 days Mon
11/5/18
Mon
12/10/18 14
Project
manager ,s
ystem
developer
$21,840.00
5.2 Designing data
warehouse 25 days Tue
12/11/18
Mon
1/14/19 7,16
Project
manager ,s
ystem
developer
$21,000.00
5.3 Designing
prototype 26 days Tue
1/15/19
Tue
2/19/19 17 project
sponsor $13,520.00
5.4
Unit testing and
integration testing
of the system
30 days Wed
2/20/19 Tue 4/2/19 18
business
analyst ,op
eration
manager
$24,000.00
5.5 Field
application 35 days Wed
4/3/19
Tue
5/21/19 19
operation
manager,
system
developer
$26,600.00
6
Milestone 3:
Completion of
project execution
phase
0 days Tue
5/21/19
Tue
5/21/19 20
finance
manager,
operation
manager
$0.00
7 Project closure 13 days Wed
5/22/19 Fri 6/7/19 $9,120.00
7.1 Stakeholders
signoff 4 days Wed
5/22/19
Mon
5/27/19 21
finance
manager,
Project
manager
$3,520.00
7.2 Final project
documentation
4 days Tue
5/28/19
Fri 5/31/19 23 business
analyst ,fin
$3,200.00

10PROJECT MANAGEMENT
ance
manager
7.3 Post project
maintenance 5 days Mon
6/3/19 Fri 6/7/19 15,24 Project
manager $2,400.00
8
Milestone 4:
Completion of
project closure
phase
0 days Fri 6/7/19 Fri 6/7/19 25 $0.00
9
Milestone 1:
Completion of
project initiation
phase
0 days Wed
6/20/18
Wed
6/20/18 6 Project
manager $0.00
10
Milestone 2:
Completion of
project planning
phase
0 days Fri 11/2/18 Fri 11/2/18 13 Project
manager $0.00
11
Milestone 3:
Completion of
project execution
phase
0 days Tue
5/21/19
Tue
5/21/19 20 Project
manager $0.00
12
Milestone 4:
Completion of
project closure
phase
0 days Fri 6/7/19 Fri 6/7/19 25 Project
manager $0.00

11PROJECT MANAGEMENT
Figure 2: Gantt chart for Southern State TAFE
(Source: created by author)
Task Name Duration Start Finish Predecessor
s
Resource
Names
Milestone 4: Completion
of project closure phase 0 days Fri 6/7/19 Fri 6/7/19 25
Milestone 1: Completion 0 days Wed 6/20/18 Wed 6/20/18 6 Project

12PROJECT MANAGEMENT
of project initiation phase manager
Milestone 2: Completion
of project planning phase 0 days Fri 11/2/18 Fri 11/2/18 13 Project
manager
Milestone 3: Completion
of project execution phase 0 days Tue 5/21/19 Tue 5/21/19 20 Project
manager
Milestone 4: Completion
of project closure phase 0 days Fri 6/7/19 Fri 6/7/19 25 Project
manager
5 Cost management plan
5.1 Project Budget
In order to develop the BI portal for Southern State TAFE, at the project initiation phase
based upon the project requirements accurate budget was estimated by the project finance
manager and the budget was also approved by the project manager at that time. The total budget
estimated for this project is $289,400. It is expected that even after the completion of the project
no additional cost will be required for the project.
5.2 Budget Constraints
In order to implement BI based portal for Southern State TAFE the resources those
will be required are financial resource, physical resource, educational resource and human
resource. The physical resources considered for this project include hardware, software,
equipments and machineries on the other hand the human resource needed for the successful
completion of the project include experienced project team members. However, for this
project, budget is estimated for each of the activities and the budget constraints formulae
considered for calculating the total budget is as follows:
Y= PA* QA+PB*QB, where Y is the total income, PA is the Price of item A, PB is
the Price of item B, QA and QB are the quality of the product A and B respectively.

13PROJECT MANAGEMENT
Figure 3: Cost estimated for the company
(Source: Created by author)

14PROJECT MANAGEMENT
6 Quality management plan
6.1 Quality Standards
Different quality standards those have been considered for this particular project
“Development of BI based new data warehouse” are as follows:
Project
Processes/Reports
Quality Standards
Planned values It defined the total amount of estimated budget that is need
to all together to complete each activity of the project
Status Reporting The project manager will closely monitor the process of
collecting of project information for the status reports.
Company and system
performance
The performance of the newly developed system must meet
the project goal designed by the project manager at the project
initiation phase
Beneficial suppliers
relationship
The business will become more successful if the
relationship between the external suppliers and service providers
are found to be strong enough
6.2 Quality Metrics
In order to improve the quality of the project different quality metrics are needed to
be considered. The quality metrics considered for this particular project are as follows:
Project Deliverables Quality Metrics
Ratings Products ratings are referred to as most important thing that helps
to define the quality of the products. Based on the rating the
consumers get either attracted to the products or refuses it.
Customer Satisfaction The customers should be given the customer satisfaction form. The
average customer satisfaction rating should be 3.0 or better on a
scale of 5.0.
Rate of failure With failure rate the product reliability can be measured
Service Service quality including affordability and delivery time are the
other things helps to grab number of consumers

15PROJECT MANAGEMENT
6.3 Quality Management Approach
For developing the new data warehouse for Southern State TAFE, different quality
management approaches, those could be implemented are as follows:
 Customer focused management approach
 Measuring the number of total employee involvement
 Integrated system development
 Strategic and systematic approach
 Fact based decision making approach
6.4 Quality Assurance
In order to assure that whether the newly developed system is beneficial for the
company or not the necessary steps those are required to considered are as follows:
 Identification of organizational goal
 Identifying the critical success factors
 Collecting feedback from the consumers
 Implementation of continuous improvement plan
 Selection of quality management software
 Measurement of results
6.5 Quality Control
The quality control plans those are measured while developing this project are as follows:
 Output measurement
 Quality metrics
 Prevention Vs inspection plan
 Planned Vs actual data
7 Risk management plan
7.1 Risk Management Strategies
While developing the data warehouse systems for Southern State TAFE, different
risks are identified those are required to be mitigated accordingly. It is expected that with
the help of the risks management plan the issues can be mitigated accordingly.
Process Name Process Description
Making a plan to mitigate the risk In this phase the risk mitigation plan is needed to be
developed by the project manager and other project team
members.
Risk handling approaches analysis In this phase the project manager decides that whether the
risk is to be avoided, transfer, to accept. Each strategy for

16PROJECT MANAGEMENT
the project is needed to be analyzed by the project
manager. Not only this but also the risk can also be
reduced as well.
Risk monitoring After the identification of the risks those should be
monitored by the project manager. Based upon the
priority the risks
Row level security Proper pro feature row level security in power BI are
needed to be implemented
7.2 Risk Management Tools
Tool Name Tool Description
Risk management tool Tool description
Risk Status Report The risks and the way through which the risks can
be mitigated are identified with the help of the risk status
report
Information gathering
technique
Proper data could be collected from the required
resources to make effective solution for the company in
terms of BI based data warehouse or BI portal
Root cause analysis The risks are needed to be identified and their
main reasons should be
Checklist analysis The checklist should be analyzed for identification
of the risks and their mitigation strategies.
7.3 Data Sources
Data Source Name Data Source Description
Information storing database The details of different BI tools are stored in this
database storage
Example: Lessons Learned
Database
Example: PMO maintained database with
previous risk management documentation from earlier
projects
Types of consumers Different types of consumers who might afford the
service delivered by the company are stored in this
database

17PROJECT MANAGEMENT
7.4 Risk Categories
Categories Description
Strategic risk The strategies followed by the company, are not
effective enough
Operational risk Due to lack of technical excellence, the operation
of the system fails to meet the requirements of the project
initially designed.
Financial risk Extra cost and lost revenue might affect the project
Compliance risk The project lags some of the law and regulation
during the implementation phase.
7.5 Risk Probability and Impact
Based on the risk items they are prioritized and according to that the probability and the
impact of the risks are also identified. The total risk score can be generated from the product of
probability and impact of each of the risks.
Item Probability
(P)
Impact (I) Total Risk
Score
Risk items <Enter a value
between 0.1 – 1.0>
<Enter a value
between 1 – 10>
<Multiply P x I>
Communicatio
n process
0.2 2 0.4
Financial risk 0.08 5 0.4
Lack of experienced
people
0.4 4 1.6
Improper time
management
0.8 7 5.6

18PROJECT MANAGEMENT
8 HR management plan
8.1 Project Organization
Figure 4: Project chart for the company
(Source: Created by author)
8.1.1 Project Team
Name Role Phone Number Email Address
James Anderson Project sponsor 12135-1254 [e-mail]
Frank White Project Manager 45424-4525 [e-mail]
Steve Lee Finance manager 12124-1212 [e-mail]
William Watson System developer 45632-1264 [e-mail]
Thomas Muller System tester 12364-7895 [e-mail]
Graham smith Operation manager 223654-6524 [e-mail]
projectmanagerOperationmanagerfinancemanagersystemdevelopersystemtesterprojectsponsorsbusinessanalyst

19PROJECT MANAGEMENT
8.1.2 Key Stakeholders
Conduct a stakeholder analysis to identify key stakeholders, such as the project
sponsor, project champion, as well as any external stakeholders, such as suppliers. Also
include all pertinent information necessary to communicate with them.
Key Stakeholders
James Anderson Frank White Graham smith
Role on Project Project Sponsor Project Manager Operation manager
Organization Southern State TAFE Southern State TAFE Southern State TAFE
Phone
Number(s)
<Please fill> <Please fill> <Please fill>
Email Address [e-mail]
g
[e-mail]
g
[e-mail]
g
Unique Facts Prefers the use of email for
project documents
Experienced in
warehouse
development
Communicate very
professionally
Suggestions for
managing
communication
s
Keep informed of all
project progress
All the project team
members are required
to be informed
accordingly
The project progress
report must monitored
by the project team
members.
8.2 Resource Requirements
8.3 Resource Assignment
In order to gain successful resultant from the project the resources are required to
fulfill their job roles accurately. The tasks and responsible resources are also elaborated in
this report. If the resources failed to maintain their job roles properly then new warehouse
will not be able to provide as per the requirement.
Task ID Task name Name of
the
Responsib
le person
Role Interest
1 Identification of system James Project High

20PROJECT MANAGEMENT
requirement Anderson sponsor
2 Initial meeting with sponsor Frank
White
Project
Manager
Low
3 Selection of Business Intelligent
tool
Steve Lee Finance
manager
Medium
4 Identification of risk mitigation
strategies
William
Watson
System
developer
High
9 Communication plan
9.1 Stakeholder Analysis
The communication plans developed for implementing this particular project are as
follows:
James Anderson Frank White William Watson Thomas Muller
Role on
Project
Project sponsor Project manager System developer Business analyst
Organiza
tion
Southern State
TAFE
Southern State
TAFE
Southern State
TAFE
Southern State
TAFE
Contact
Informati
on
janderson@organiza
tion.org
white@organizati
on.org
wwatson@organiza
tion.org
tmuller@organizat
ion.org
Unique
Facts
Leadership Prefers use of
email for project
documents
Experienced
developer
Use different
testing tool during
the system testing
Level of
Interest
High High High Low
Level of
Influence
High High High Medium
Suggesti
ons for
managin
g
relations
hips
Medium High Medium Low

21PROJECT MANAGEMENT
9.2 Project Reports
Data Needed Frequency
of
Collection
Responsible
Party for Data
Collection &
Analysis
Report
Media &
Format
Responsible
Party for
Distributing
Report
Schedule Status Tracking
Gantt Chart
Bi-Weekly Steve Lee
William Watson
Thomas Muller
Graham smith
David Jones
Status
Form
Steve Lee
William
Watson
Thomas Muller
Graham smith
David Jones
Time sheet
report
Tracking the
project
PERT chart
Weekly James Anderson
Frank White
Steve Lee
William Watson
Thomas Muller
Time
schedule
format
James
Anderson
Frank White
Steve Lee
William
Watson
Thomas Muller
Project status
report
Tracking the
WBS
Weekly James Anderson
Frank White
Thomas Muller
Graham smith
David Jones
Status
report
James
Anderson
Thomas Muller
Graham smith
David Jones
9.3 Project Meetings
In order to discuss the details of new warehouse development project the project
executives have arranged meetings and the details of the meeting to be held are as follows:
Reason
for meeting
Purpose Frequenc
y
Attend
ees
Reporting
Requirements
Status Review
Meeting
Update on project
status
Weekly Project
manager and
project team
members
Developm
ent of project
status report

22PROJECT MANAGEMENT
Review
on Project risks
The risks
of the projects are
discussed
Weekly Project
manager and
system
developer
Developm
ent of risk
management plan
Review
of project time
Details of time
management
details are
demonstrated in
this meeting
Monthly Project
manager and
finance
manager
Developm
ent of ongoing
project budget
details
9.4 Project Information Accessibility
The important files associated to the project are stored in the secured data server which is
protected through firewall, encryption and password as well. Only the authorized users have the
permission to access information from the project documents folder.
9.5 Communications Summary
In order to get successful outcome from the project the project manager should
maintain proper communication approach. While developing the new data warehouse for
the company the project manager should use open communication. With the help of this
process the higher authority and the project team members will be able to share their point
of views with each other. It also helps to increase the system creativity and innovation as
well.
Stakeholder Type Communication
Medium
Frequency Responsible
Party
Graham smith Open
communication
PPT Weekly Project team
members
Frank White Status Report Email Every Monday James Anderson
James
Anderson
Audit report Emails Weekly Steve Lee
David Jones Project progress
report
PPT, Email and
video conference
Monthly Frank White

23PROJECT MANAGEMENT
References
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