Business Management - Assignment Sample

FACULTY OF BUSINESS MANAGEMENT
DIPLOMA IN OFFICE MANAGEMENT AND TECHNOLOGY (BA118)
ELC270: ENGLISH FOR WORKPLACE COMMUNICATION
WORK FROM HOME WEBINAR PROPOSAL
PREPARED BY:
1) HASIF IKMAL BIN AMINUDDIN 2017324153
2) LUQMAN HAKIM BIN MUNSI 2018282976
3) NUR HAZIQAH BT MD JAIS 2018297014
4) NURSHIDA BINTI MOHAMED 2018839744
CLASS:
BA118 4I
PREPARED FOR:
SIR ROZAIDI BIN ISMAIL
DATE OF SUBMISSION:
3 JULY 2020

ACKNOWLEDGEMENT
Praise to Allah for the strength given, finally we have done our group
assignment which is English For Workplace Communication (ELC270). We would like
to take this opportunity to thank for everyone that who gave help and support.
Without guidelines from them, our project assignment will be not successfully
complete.
First of all, we would like to thank to Sir Rozaidi Bin Ismail as our lecturer of
English for Workplace Communication (ELC271) for his encouragement, commitment,
advice and guidelines were invaluable during we accomplish this project.
Last but not least, we also want to thank to our colleagues for their help and
ideas in completing this report. Thank you so much and we hope that our project is
satisfied and giving full consideration in marking this report.
Thank you.
Hasif Ikmal Bin Aminuddin (2017324153)
Luqman Hakim Bin Munsi (2018282976)
Nur Haziqah Bt Md Jais (2018297014)
Nurshida Binti Mohamed (2018839744)

TABLE OF CONTENTS
1.0 PROJECT PROFILE...........................................................................................1
2.0 THE MAIN COMMITTEE MEMBERS AND JOB SCOPE..................................2
3.0 PROJECT DESCRIPTION..................................................................................3
4.0 STATEMENT OF THE PROBLEM.....................................................................4
5.0 OBJECTIVES..................................................................................................... 5
6.0 BUDGET.............................................................................................................5
7.0 STAFFING.......................................................................................................... 5
8.0 PROGRAMME METHOD................................................................................... 5
9.0 EVALUATION.....................................................................................................5
10.0 CONCLUSION....................................................................................................6
11.0 REFERENCES....................................................................................................7
12.0 APPENDICES.....................................................................................................8

1.0 PROJECT PROFILE
TITLE OF THE
PROGRAM Work from Home Motivational Talk by Hj. Fadzli Yusof
DATE 25 April 2020
DAY Saturday
TIME 10:00 a.m. – 12:00 p.m.
VENUE Facebook
THE ORGANIZER FROM Human Resources Team from Smart Tech Company
INVITATION TALK
Hj. Fadzli Yusof, CEO Centre SDN BHD
Certified NLP Trainer
PARTICIPANTS
All staff (80 person)
Human Resource staff – 10 persons
Financial staff – 10 persons
Administrative staff – 10 persons
Operational staff – 50 persons
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2.0 THE MAIN COMMITTEE MEMBERS AND JOB SCOPE
POSITION JOB SCOPE
Director of Program
 Initiating and setting goals for programs according
to the strategic objectives of the organization.
 Monitoring the program.
 Staying informed on all updated regarding the
program operations.
Secretary
 Help the director of program to conduct the
programme.
 Enhances effectiveness by providing information
management support.
 Set the date and times for the programme.
Treasure
 Prepare a budget for the programme.
 Handle the expanses for the invitation talk.
 Handle all incoming and outgoing banking
instructions for the programme.
Protocol Bureau
 Make and send invitations to all participants.
 Develop the agendas of the event.
 Make a tentative programme.
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3.0 PROJECT DESCRIPTION
Work from home can be defined as employee working from their home rather
than working from the office. Also called telecommuting, telework, teleworking, mobile
work, remote work and flexible workplace in which employees do no commute or
travel to a central place of work. To implement work from home, one has to have the
essentials of working from home such as a laptop, wi-fi, a proper line and a suitable or
comfortable place to work at home.
The global spread of Corona Virus 2019 Pandemic (Covid-19) means that
many people including our employees will now need to take certain action steps to
reduce the spread of the virus. Hence, it is essential to implement work from home in
order to prevent the transmission of the virus to other people in the office or public
areas.
Therefore, in order to prevent Covid-19 at the workplace, we would like to
propose an event which is a web seminar motivational talk that will be held live on
Facebook on 25 April 2020 at 10:00a.m. till 12:00p.m. The purpose of this webinar is
to raise awareness in solving the problems of working from home. Hence, this
webinar will be providing the procedures of working from home, the challenges and
how to overcome the challenges.
Firstly, we would like to highlight that everyone should take serious measure
and prevention to avoid getting infected from the Covid-19. Statistics has shown that if
Covid-19 is spread in the workplace it can cause serious impact to the business and
especially to employee’s health and well-being. If employees still go to the office to
work during the pandemic and get infected with the virus, the company will have to
bear the burden such as closing the company for 2 weeks and even have to sanitize
the workplace and office after even only one person get infected with the Covid-19.
Secondly, the purpose of this webinar is to convince all employees to work
from home is beneficial and efficient for the company. Besides that, this talk allows
management to meet the company’s goals. Without a healthy workplace, companies
could be placed in a very risky position. Next, we would also like to discuss the
budget, cost, funds of this work from home for employees to successfully implement
work from home.

Lastly, the reason why we chose to hold an online seminar because of the
Covid-19 we have to take precautions of the virus and prevent it from spreading
amongst us.
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4.0 STATEMENT OF THE PROBLEM
The problem that the company is trying to solve is about the affects of Covid-19
at the workplace and to prevent it from infecting the employees in the workplace which
is the safety, health and primary issues regarding the prevention of the virus.
The Covid-19 pandemic and the havoc it has wreaked in terms of the huge loss
of human lives and human suffering have become a major public crisis in almost every
nation on earth, testing every nation's capacity to respond including our country
Malaysia. One key area in the fight against Covid-19 is the workplace where it is
essential to protect the workers' physical and mental health and to prevent their
exposure to the virus.
It is our role as the management team to play important roles to help the
government to protect lives and to manage health issues to ensure business continuity
and sustainability. It is essential to protect workers' physical and mental health,
prevent exposure to Covid-19, ensure access to the best treatment for workers who
become infected and support those who are quarantined.
From last week web seminar, we have discussed about the problem of affects of
Covid-19 at the workplace. We have come up with a lot of solutions to the problem
such as:
1. Work at Office with Standard Operating Procedure (SOP)
2. Chosen Workers Only Need to go to Office
3. Work from home
4. Reorganize the work schedule
5. Giving employees working hours by replacing with company selected
days.
After the discussion, we have decided that working from home solution is the
best possible solution to the problem. Hence, we decided to take further action by
doing this proposal because we want to prevent the transmission of the virus in the

company and we highly understand that this problem is serious and must be
prevented before something worst could happen in the future.
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5.0 OBJECTIVES
 This webinar is to raise awareness of the problem of working in the Movement Control
Order (MCO) period.
 This webinar is for organisations and teams to empower their remote teams to work as
effectively in Movement Control Order (MCO) period.
 This webinar to introduce work procedures from home, work challenges from home
and how to overcome them.
6.0 BUDGET
Our company already calculated the total budget for this webinar. The total budget is
RM 3,000.00.
NO. ITEMS TOTAL (RM)
1. Speaker Payment 3,000.00
TOTAL 3,000.00
7.0 STAFFING
We selected 80 participants from all departments to joined the webinar.
8.0 PROGRAMME METHOD
We invite Hj. Fadzli Yusof a knowledgeable lover, educator, trainer, motivator, and
entrepreneur - Hj Fadzli Yusof is the founder and CEO of NLPM Centre SDN BHD, a
company focused on developing potential & communication for career and business
performance with simple, practical and high-impact NLP applications
9.0 EVALUATION

We will get the participant feedback and comments about the talk. We would
also like to ask the speaker to give her thoughts about the participant respond and
attention during the program.
All participants must make the online evaluation in this google form link
https://forms.gle/xYH6zDzDD8hMMXik7
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10.0 CONCLUSION
In line with the Movement Control Order announced by the Government on 16 March
2020 to contain the Covid-19 outbreak, offices throughout Malaysia will be closed.
During this period, we will operate fully on a work-from-home basis.
After the MCO. We recognize that we still have to continue work from home because
it is our responsibilities towards our clients and employees and will deliver our work to
the best of our abilities in these current circumstances. We will continue to monitor
any developments closely in line with the evolving situation. The wellbeing of our
employees, as well as their families, our clients, and communities around us are of
utmost priority as we navigate through these uncertain times.
Given the possibility that it is unclear how long this Covid-19 will last, we, the
management team can provide our employees help and advice such as; Establishing
adequate staffing levels, training and equipment for work from home, promoting
mental health literature through web seminar, work out non-essential and essential
activities at home, helping with income support and employment protection for those
affected. Saving lives and protecting the health and welfare of the people are central
to the way in which these professionals respond to pandemics
Last but not least, we hope everyone in the company can participate in the upcoming
web seminar. We really hope that we can continue to hold web seminar in the future
throughout working from home to bring more ongoing information regarding business
and to provide feedback between employees so that employee’s well-being will be
taken care of during work from home.

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11.0 REFERENCES
Malaysia, N. (n.d.). Profile. Retrieved July 04, 2020, from https://www.fadzliyusof.com/profil
Warren, G. (2019, July 15). Simple Tips for Organizing a Web-Based Seminar.
Retrieved July 04, 2020, from https://www.lifewire.com/how-to-organize-and-
host-a-webinar-2377237
Safety, health the primary issues: New Straits Times. (2020, April 26). Retrieved July 04,
2020, from https://www.nst.com.my/opinion/letters/2020/04/587689/safety-health -
primary-issues
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12.0 APPENDICES
TENTATIVE PROGRAMME
Time Session
9.30 a.m.-10.00 a.m.
Registration Employees using online form
https://forms.gle/8FzhrNxEkF496HTH8
10.00 a.m.-10.30a.m. The Online of Speaker and Participants
10.30a.m.-11.30a.m. Work from Home Motivational Talk by Hj. Fadzli Yusof
11.30a.m.-12.00p.m. Open online Q&A section
12.00p.m.
Employees Fills Feedback form
https://forms.gle/xYH6zDzDD8hMMXik7
End Program
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WEBINAR ONLINE ATTENDANCE

9
WEBINAR ONLINE EVALUATION FORM

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