Project Management for Family Reunion: Planning, Budgeting and Resource Allocation

This presentation focuses on project management for a family reunion of 150 people in Palm Island, Florida, with a budget of $50,000. It covers the initiation, planning, execution and closure phases, as well as milestones, high-level schedule, network diagram, budget overview, resource allocation and obstacles. The presentation includes references to various project management books.

Project Management
Family Reunion

Introduction
• Family reunion of such a large population needs proper planning and
estimation for allowing the family members to be satisfied with the
reunion
• Scope of the project is to handle a well planned destination for the
reunion of 150 family members within a budget of $ 50,000
• Objectives of the project are:
• To complete the project within 32 days
• To plan a family reunion for 150 people in Palm Island, Florida
• To finish the project in $50,000

Milestones
Task Name Duration Start Finish
Planning a destination family reunion for 150 people in Plam Island, Florida 27 days Fri 5/25/18 Mon 7/2/18
Initiation phase 3 days Fri 5/25/18 Tue 5/29/18
M1: Initiation pase completed 0 days Tue 5/29/18 Tue 5/29/18
Planning phase 16 days Tue 5/29/18 Tue 6/19/18
M2: Planning Phase completed 0 days Tue 6/19/18 Tue 6/19/18
Execution phase 14 days Thu 6/7/18 Tue 6/26/18
M3: Execution Phase Completed 0 days Mon 6/25/18 Mon 6/25/18
Closure phase 4 days Wed 6/27/18 Mon 7/2/18
M4: Closure phase Completed 0 days Mon 7/2/18 Mon 7/2/18

High-level schedule with Gantt chart

Network Diagram with Critical Path

Budget

Resource allocation and summary
Resource Name Type Max. Units Std. Rate
Event manager Work 100% $25.00/hr
Event planner Work 100% $25.00/hr
Event organizer Work 100% $15.00/hr
Event coordinator Work 100% $15.00/hr
Accomodation cost Material $10,000.00
Expenditure for travelling Material $10,000.00
Other additional cost Material $10,000.00

Present plan summary of budget
4/23/18 5/7/18 5/21/18 6/4/18 6/18/18 7/2/18
0%
1%
1%
$0.00
$5,000.00
$10,000.00
$15,000.00
$20,000.00
$25,000.00
$30,000.00
$35,000.00
$40,000.00
$45,000.00
$50,000.00
Budget overview
Cumulative Percent Complete Cumulative Cost
% Complete
Cumulative Cost
Initiation phase Planning phase Execution phase Closure phase
$0.00
$5,000.00
$10,000.00
$15,000.00
$20,000.00
$25,000.00
$30,000.00
$35,000.00
Budget overview
Remaining Cost Actual Cost Baseline Cost

Resource levelling with critical path in Gantt chart

Obstacles
• Completing the project within expected schedule
• Managing the family conflicts
• Managing the project constraints
• Satisfying the family members with the event

References
Brooks, R., 2015. Financial management: core concepts. Pearson.
Crawford, J.K., 2014. Project management maturity model. CRC Press.
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project
Management Institute.
Gido, J., Clements, J. and Clements, J., 2014. Successful project management. Nelson Education.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach. Routledge.
Heagney, J., 2016. Fundamentals of project management. AMACOM Div American Mgmt Assn.
Heldman, K., 2018. PMP: project management professional exam study guide. John Wiley & Sons.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling,
and controlling. John Wiley & Sons.
Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to measuring and
monitoring project performance. John Wiley & Sons.
Kerzner, H., 2018. Project management best practices: Achieving global excellence. John Wiley & Sons.
Martinelli, R.J. and Milosevic, D.Z., 2016. Project management toolbox: tools and techniques for the
practicing project manager. John Wiley & Sons.
Olson, D., 2014. Information systems project management. Business Expert Press.