Project Management for Family Summer Trip to Australia

This project management report focuses on arranging a family summer trip to Australia. It includes a work breakdown structure, communication matrix, cost estimate technique, and more.

Running head: PROJECT MANAGEMENT
Project-Family summer trip to Australia
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
1. Adopt System Approach........................................................................................................2
2. Business Initiative..................................................................................................................2
3. Project Stakeholders...............................................................................................................2
4. Assumptions and Constraints.................................................................................................2
4.1 Assumptions.....................................................................................................................2
4.2 Constraints........................................................................................................................3
5. Business Case.........................................................................................................................3
6. Project Charter.......................................................................................................................3
7. Communication Matrix..........................................................................................................5
8. Triple Constraint View...........................................................................................................5
9. Project scope statement..........................................................................................................6
10. Work breakdown Structure..................................................................................................7
11. Responsibility Assignment Matrix.....................................................................................10
12. Program evaluation and review technique.........................................................................12
13. Critical path methodology..................................................................................................13
14. Project Gantt chart..............................................................................................................14
15. Cost estimate technique......................................................................................................14
16. Earned Value management...............................................................................................15
17. Cause and effect approach.................................................................................................18
18. Issues progress report.........................................................................................................19
19. Project risks........................................................................................................................19

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20. Manage risks......................................................................................................................20
21. Project change request........................................................................................................21
22. Issue lesson learned report.................................................................................................21
23. Issue project closure report................................................................................................21
Bibliography.............................................................................................................................23

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PROJECT MANAGEMENT
1. Adopt System Approach
It is identified that in order to analyze the project initiative from the initial stage, it is
the responsibility of the managers to hire experienced stakeholders for the project. It is the
responsibility of the project manager to create proper schedule that elaborates the activities
that are required to be executed for completing the project. In addition to this, the schedule of
the project reflects the budget that is needed.
2. Business Initiative
E-business is considered as one of the driving approach in order to book the tickets as
well as accommodations for the family trip in Australia. By utilizing e-business, an individual
can get tickets quite easily for the summer trip without facing any type of issues and
challenges.
3. Project Stakeholders
The project stakeholders are as follows:
 Project manager
 Project Planner
 Travel organizer
 Tour Guide
 Tour Agent
4. Assumptions and Constraints
4.1 Assumptions
The project assumptions are listed below:

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 The project manager makes assumption that the entire trip will be completed within
32 days
 The project will be completed within the budget of around $44, 760
4.2 Constraints
The project constraints are listed below:
Time: The project should be completed within the time period of 32 days.
Budget: The entire project must be finished within the budget that is around $44,760.
Scope: The project must follow the scope of the project in finishing the time and
budget.
5. Business Case
The project mainly focusses on the arrangement of a family summer trip to Australia.
The summer trip was mainly arranged in order to enhance family bonding and for learning
different types of experience with family by trying out new adventures. The summer trip to
Australia will be of 30 days which not only includes places like Sydney but also Gold Coast
as well as Tasmania Devil.
6. Project Charter
Project Title: Family summer trip to Australia
Start Date:27-
07-18
07-18 End
Date:01-08-
18
Reference:
Project
Manager:<Pleas
e Fill>
Brief Project Description:
The paper mainly focusses on the arrangement of a Summer trip to Australia. It is identified
that the trip is mainly arranged so that the family members can enjoy their summer holidays in

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Australia by experiencing adventurous trip.
Project Key Objectives:
The key objectives of the project are as follows:
 To arrange summer trip to Australia
 To complete the trip within the expected budget and time
 To enjoy summer holidays by experiencing the adventurous trip.
High-Level Project Scope:
The high-level scope of the project are as follows:
 Arrangement of family summer trip to Australia
 Completion of trip within the expected time and budget
 Enjoying summer holidays by experiencing the trip
High-Level Project Deliverables:
The high-level project deliverables are as follows:
 Start travelling
 Visiting Sydney
 Sydney royal botanical Garden
 National Gallery of Art
 Darling Harbour
 Circular Quay
 Visiting Gold Coast
 Laguna Park
 RockPools at Southport
 Visiting Tasmanian Devil

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Team Members and Roles
# Name Role Mobile #
(optional)
E-Mail Signatur
es
1 William Watson Project
manager
NA [e-mail]
m
William
Watson
2 James Anderson Project Planner NA [e-mail] James
Anderso
n
3 Andrew Lee Travel
organizer
NA [e-mail]
m
Andrew
Lee
4 James smith Tour guide NA [e-mail]
m
James
smith
5 Stephen smith Tour agent NA [e-mail]
m
Stephen
smith
7. Communication Matrix
Purpose Frequency Responsible person Ways of
communication
Arranging money
for travel
Once Project manager Video conference,
face to face
Booking Once Project planner Video conference,
face to face
Analyzing progress
of the project
weekly Organizer Video conference,
face to face
Analyzing utilized
budget
Weekly Project manager Video conference,
face to face
8. Triple Constraint View
The triple constraint view of the project is provided below:
Time:32 days
Scope: To arrange family summer trip in Australia

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Cost: $44,760.00
9. Project scope statement
Project Title:
Start Date: Fri
27-07-18
End
Date:
Wed 01-
08-18
Reference:
Project
Manager:<Pleas
e Fill>
Revision
#:
Date:29-07-
18
Business Purpose:
The paper mainly reflects on arrangement of a summer trip in Australia. It is identified that
the trip is mainly arranged so that the family members can enjoy their summer holidays in
Australia by experiencing adventurous trip.
Project Goals:
The main goals of the project is to arrange a summer trip in Australia so that the family
members can enjoy their summer holidays
Project Work Statement:
The project work statement reflects that the entire project will be successfully completed
within the timeframe of 32 days within the budget that is around $44,760.
Primary Deliverables:
The primary deliverables of the project are as follows:
 Start travelling
 Visiting Sydney
 Sydney royal botanical Garden
 National Gallery of Art

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 Darling Harbour
 Circular Quay
 Visiting Gold Coast
 Laguna Park
 Rockpools at Southport
 Visiting Tasmanian Devil
10. Work breakdown Structure
Project Name: Family summer trip to Australia
Start Date: Fri 27-07-
18
End Date: Wed 01-08-18 Reference:
Project
Manager:<Please Fill>
Revision #: Date:27-07-18
WBS
Level
WBS # Task Name Duration Responsible
0 Family summer trip to Australia 32 days
1 Initiation phase 4 days
1.1 Set goals and expectations 1 day Project manager
1.2 Decide the place 1 day Project planner
1.3 Deciding the length of the trip 1 day Project planner
1.4 Arranging money for travel 1 day Project manager
1.5 Research for costs 1 day Project manager
1.6 Milestone 1: Completion of research 0 days

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2 Planning phase 7 days
2.1 Arranging money for travel 2 days Project manager
2.2 Getting a travel credit card 2 days Tour Agent
2.3 Booking for flight 1 day
Travel
organizer
2.4 Booking for accommodation 1 day
Travel
organizer
2.5 Packing 2 days Project planner
2.6 Buying travel Insurance 1 day Tour Agent
2.7 Milestone 2: Completion of planning phase 0 days
3 Execution phase 30 days
3.1 Start travelling 1 day Project manager
3.2 Visiting Sydney 1 day
Project planner,
Travelling cost
[1]
3.3 Sydney royal botanical Garden 2 days
Tour guide,
Tour Agent
3.4 National Gallery of Art 1 day
Tour guide,
Travel
organizer,
Accommodatio
n cost [1]
3.5 Darling Harbour 3 days
Tour guide,
Travel
organizer, Tour
Agent

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PROJECT MANAGEMENT
3.6 Circular Quay 3 days
Tour guide,
Travel
organizer, Cost
for food[1]
3.7 Visiting Gold Coast 2 days
Tour guide,
Travel
organizer
3.8 Laguna Park 2 days
Tour guide,
Travel
organizer, Tour
Agent
3.9 Rockpools at Southport 3 days
Tour guide,
Travel
organizer
3.10 Visiting Tasmanian Devil 2 days
Tour guide,
Travel
organizer
3.11 Milestone 3: Completion of travelling 0 days
4 Closure phase 2 days
4.1 Packing 1 day Project planner
4.2 Returning to airport 1 day Project planner
4.3 Milestone 4: Completion of closure phase 0 days

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PROJECT MANAGEMENT
11. Responsibility Assignment Matrix
Activities Project
manager
Project
planner
Travel
organizer
Tour guide Tour Agent
Set goals
and
expectations
I R, A C
Decide the
place
R, A C I
Deciding
the length of
the trip
R, A C I
Arranging
money for
travel
R, A C I
Research
for costs
I R, A C
Arranging
money for
travel
R, A C I
Getting a
travel credit
card
I C A R
Booking for
flight
I R, A C
Booking for
accommodatio
I R, A C

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PROJECT MANAGEMENT
n
Packing I R, A C
Buying
travel
Insurance
I C A R
Start
travelling
I C A R
Visiting
Sydney
I C A R
Sydney
royal botanical
Garden
I C A R
National
Gallery of Art
I C A R
Darling
Harbour
I C A R
Circular
Quay
I C A R
Visiting
Gold Coast
I C A R
Laguna
Park
I C A R
Rockpools
at Southport
I C A R
Visiting
Tasmanian
I C A R

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Devil
Packing I R, A C
Returning
to airport
I R, A C
12. Program evaluation and review technique
The PERT chart for the project is provided below:
Figure 1: PERT chart
(Source: Created by Author)

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PROJECT MANAGEMENT
13. Critical path methodology
The figure that is present below reflect the critical path of the project.
Figure 2: Critical Path
(Source: Created by Author)

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PROJECT MANAGEMENT
14. Project Gantt chart
The Gantt chart for the project is provided below:
Figure 3: Gantt chart
(Source: Created by Author)
15. Cost estimate technique
The various cost estimate techniques are elaborated below:
Analogous
estimating
Parametric
estimating
Three-point
estimating
Bottom up
estimating
This technique of This technique uses This technique is This technique

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PROJECT MANAGEMENT
cost estimation is
utilized when less
detail is present.
various type of
historical data in
order to calculate the
project cost.
helpful in
minimizing
uncertainties in
project cost
estimation
helps in accurate
cost estimation but it
is quite time
consuming.
This is one of the
fastest technique for
estimating cost in a
very much accurate
way.
This is accurate as
compared to
analogous estimation
This is much more
accurate as
compared to both
analogous as well as
parametric
techniques.
This is the technique
which is most
accurate.
16. Earned Value management
The project progress is mainly analyzed by utilizing the earned value management
that is provided in the table below:
Task Name
Planned
Value - PV
(BCWS)
Earned
Value - EV
(BCWP)
AC
(ACWP)
SV CV EAC BAC VAC
Family summer
trip to Australia
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$
44,760.00
$ 0.00
-$
44,760.00
Initiation
phase
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$
1,840.00
$ 0.00
-$
1,840.00
Set goals and
expectations
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$ 400.00 $ 0.00 -$ 400.00
Decide the $ 0.00 $ 0.00 $ 0.00 $ $ $ 320.00 $ 0.00 -$ 320.00

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PROJECT MANAGEMENT
place 0.00 0.00
Deciding the
length of the trip
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$ 320.00 $ 0.00 -$ 320.00
Arranging
money for travel
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$ 400.00 $ 0.00 -$ 400.00
Research for
costs
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$ 400.00 $ 0.00 -$ 400.00
Milestone 1:
Completion of
research
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$ 0.00 $ 0.00 $ 0.00
Planning
phase
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$
3,160.00
$ 0.00
-$
3,160.00
Arranging
money for travel
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$ 800.00 $ 0.00 -$ 800.00
Getting a
travel credit card
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$ 720.00 $ 0.00 -$ 720.00
Booking for
flight
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$ 320.00 $ 0.00 -$ 320.00
Booking for
accommodation
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$ 320.00 $ 0.00 -$ 320.00
Packing $ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$ 640.00 $ 0.00 -$ 640.00
Buying travel
Insurance
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$ 360.00 $ 0.00 -$ 360.00

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PROJECT MANAGEMENT
Milestone 2:
Completion of
planning phase
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$ 0.00 $ 0.00 $ 0.00
Execution
phase
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$
39,120.00
$ 0.00
-$
39,120.00
Start
travelling
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$ 400.00 $ 0.00 -$ 400.00
Visiting
Sydney
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$
5,320.00
$ 0.00
-$
5,320.00
Sydney royal
botanical Garden
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$
1,360.00
$ 0.00
-$
1,360.00
National
Gallery of Art
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$
10,640.00
$ 0.00
-$
10,640.00
Darling
Harbour
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$
3,000.00
$ 0.00
-$
3,000.00
Circular
Quay
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$
11,920.00
$ 0.00
-$
11,920.00
Visiting
Gold Coast
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$
1,280.00
$ 0.00
-$
1,280.00
Laguna Park $ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$
2,000.00
$ 0.00
-$
2,000.00
Rockpools at
Southport
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$
1,920.00
$ 0.00
-$
1,920.00
Visiting $ 0.00 $ 0.00 $ 0.00 $ $ $ $ 0.00 -$

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Tasmanian Devil 0.00 0.00 1,280.00 1,280.00
Milestone 3:
Completion of
travelling
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$ 0.00 $ 0.00 $ 0.00
Closure phase $ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$ 640.00 $ 0.00 -$ 640.00
Packing $ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$ 320.00 $ 0.00 -$ 320.00
Returning to
airport
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$ 320.00 $ 0.00 -$ 320.00
Milestone 4:
Completion of
closure phase
$ 0.00 $ 0.00 $ 0.00
$
0.00
$
0.00
$ 0.00 $ 0.00 $ 0.00
17. Cause and effect approach
Cause and effect approach is found to be one of the tool that is mainly used by the
project managers for improving the quality of the project quite effectively. The critical steps
that are mainly needed to be executed generally helps in elaborating the cause. The cause and
effect diagram or fish bone diagram for arranging summer family trip to Australia is provided
below. With the help of the provided figure, it will be quite easier to identify the cause and
effect that are mainly associated with the project.

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PROJECT MANAGEMENT
Figure 4: Fish bone diagram
(Source: Created by Author)
18. Issues progress report
The issue progress report generally helps in elaborating the progress for arranging a
family Summer trip to Australia by minimizing the issues. The issues that are associated with
the project will be resolved effectively by utilizing proper steps. The issues that are
associated with the project must be resolved by utilizing steps that are listed below:
Risk identification: Risk identification helps in uncovering as well as recognizing
risks.
Risk analysis: In this step, the likelihood as well as consequences of each risks are
determined.
Risk evaluation: In the risk evaluation step, the rank of risk are identified.
Risk treatment: In this step, highest ranked risks are treated in order to achieve the
acceptable risk levels.
19. Project risks
The risks that are mainly associated with the project are listed below:

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PROJECT MANAGEMENT
Insufficient budget: Insufficient budget can arise lot of financial challenges and
issues during the trip.
Lack of time: Due to insufficient time, it is quite difficult to visit all the places that
are planned to visit.
Inexperienced tour guide: If the tour guide is inexperienced, then they can face a lot
of challenges as well as issues in finishing the trip within the expected time and budget.
Lack of survey: Due to improper survey, it is quite difficult to travel all the places
properly within the estimated time and within the expected budget
20. Manage risks
The risks that are identified can be easily managed by utilizing steps that are mainly
elaborated below:
Risks Impact Probability Mitigation
Insufficient budget High Low Proper budget must
be estimated for the
trip.
Lack of time High Medium Proper time must be
estimated for the trip
so that the planned
places can be visited
within that time.
Inexperienced tour
guide
High High Experienced guide
must be hired for the
trip.

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PROJECT MANAGEMENT
Lack of proper
survey
Medium High It is very much
essential to conduct
proper survey for
resolving the issues
and challenges.
21. Project change request
The changes that are required within the project is to add some more destinations of
Australia for visiting by extending the time of the trip so that the family can enjoy their
summer vacation in Australia by gaining number of adventurous experiences.
22. Issue lesson learned report
The problems or issues that occurred within the project can be easily resolved with
the help of the techniques or steps that are elaborated. Thus, from this report, proper
knowledge about tackling challenging situations of the project is gained. In addition to this, it
is analyzed that selection of proper tour guide within proper experience is necessary for the
trip.
23. Issue project closure report
The project closure report is mainly reviewed as well as analyzed with the help of the
project manager.
Documents Roles
Feasibility report To check the feasibility the project.
Status report To reflect on the project progress
Final document To showcase that the entire project is
completed.

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Stakeholder’s signoff:
Position Signoff (Signatures)
Project manager William Watson
Project Planner James Anderson
Travel organizer Andrew Lee
Tour guide James smith
Tour agent Stephen smith

24
PROJECT MANAGEMENT
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