Project Management and Festival Planning

The assignment provided is a report on the project management of a music festival in England. The festival was traditionally held in London every year to raise money for charity and promote music culture. The scope of the event included live performances by artists, ticket sales, project charter development, and safety considerations. The objectives were to execute a live music program, spread music culture, raise funds through ticket sales, invite more attendees, and raise awareness about food and shelter issues. The report utilized project management tools such as Gantt charts, WBS, network diagrams, critical path analysis, and cost budget estimation.

Running head: FEASIBILITY ANALYSIS REPORT
Feasibility Analysis Report
Music Festival in England
Name of the Student:
Student ID:
Name of the University:
Author’s note:

FEASIBILITY ANALYSIS REPORT1
Table of Contents
Introduction......................................................................................................................................2
1. Background and Scope of Event..................................................................................................2
2. Event Objectives..........................................................................................................................3
3. Entertainment Activities..............................................................................................................3
4. Target Audience...........................................................................................................................4
5. Event Deliverables.......................................................................................................................4
6. Project Management Tools and Techniques................................................................................5
6.1 Project Gantt chart.................................................................................................................5
6.2 WBS.......................................................................................................................................7
6.3 Network Diagram..................................................................................................................7
6.4 Critical Path...........................................................................................................................7
6.5 Schedule table........................................................................................................................8
7. Project Team Management and Structure....................................................................................9
8. Budget for the Project................................................................................................................10
9. Awareness of Potential Risk Factors.........................................................................................10
10. Evaluation and Control of your Project...................................................................................11
Conclusion.....................................................................................................................................11
Bibliography..................................................................................................................................13

FEASIBILITY ANALYSIS REPORT2
Introduction
The following assignment is a project charter document developed for implying the
management of the successive work development. The project selected for the study is implied
for developing the alignment of the factors and formation of the successive work completion.
The topic of the project is Music Festival in England. The event would be supported by the
utilization of the information and the alignment of the successive integration works. The
information alignment would be supported by the formation of the effective information
development for the progress of the event.
The assignment is a project charter document aligning the information development to be
shared with the stakeholders of the project. The event is a music festival aligning the formation
development of the live music showcase. The event would involve the inclusion of number of
artists performing day and night for the audiences. The documentation is a document that allows
the sharing of the information to the appropriate stakeholders.
1. Background and Scope of Event
The project is an event that has been traditional held in London, UK every year for
raising money to help the needy and allow many artists for gaining recognition. The project
would be effectively managed with the consideration for the involvement of the improved
innovation and development. The event would celebrate the festivals of music by providing
many artists with a platform for showcasing their talents. However, the event would help in
executing the performances of many artists and the supportive involvement of the activities. The
event would involve the raising of money from the tickets for supporting needy people.

FEASIBILITY ANALYSIS REPORT3
The event is a musical festival that involved the live performances of many artists on the
stage for raising money for the needy people. The compilation of the event would be described
for forming the successful event management practices. The scope of the event are,
 Live performances by the artists for ensuring the people get the music they like
 Raising money from the tickets sold for helping the needy people
 Project charter and plan development for ensuing event activities are aligned
 Execution of the event with safety and health considerations
2. Event Objectives
The event is targeted for the development of the music festival event and it would allow
the organizers for raising money for the needy. The music event would be helpful for ensuring
the formation of the successive and effective event management. The completion of the event
would be affectively developed and it would develop the
The objectives of the music festival in London are,
 To execute live music program for the people that have come from long way to take
part in event
 To spread the culture and festival of music to people of various origins or culture
 To raise money with the tickets sold for the poor and needy people
 To invite more and more people in the event for making it successful
 To spread awareness of the problems that people with no proper food and shelter are
facing
3. Entertainment Activities

FEASIBILITY ANALYSIS REPORT4
The event would comprise of musical shows performed live by the artists, bands, and
DJs. The people would get the scope for knowing about music from various cultures and listed to
them in the platform developed. The concerts would involve the solo artists performing on their
songs and music. It would provide them scope for being recognized with the completion of the
project alignment. The event would provide scope for the execution of the music events for the
people. The artists would get the benefit of showcasing their talent (singing, playing instruments,
or mixing musics). The band, dance performancers, and the DJ would perform live for the
attendees of the music festival. The people would also get scope to see their favourite musician
performing for the people.
4. Target Audience
The event would be marketed for more people who are willing to the take part in
supporting the needy people. The involvement of the audiences would be supported by the listing
of the information development. The people would get the scope for integrating the target
audience achievement of required innovation. The people would get the scope for knowing about
music from various cultures and listed to them in the platform developed. The concerts would
involve the solo artists performing on their songs and music. It would provide them scope for
being recognized with the completion of the project alignment. The event would provide scope
for the execution of the music events for the people.
5. Event Deliverables
The event deliverables would involve the listing of the effective information using event
management for integrating the listing with the conceptual analysis. The event would involve
three major deliverables namely,

FEASIBILITY ANALYSIS REPORT5
Music Event: The event would comprise of musical shows performed live by the artists,
bands, and DJs. The concerts would involve the solo artists performing on their songs and music.
The artists would get the benefit of showcasing their talent (singing, playing instruments, or
mixing musics). The band, dance performancers, and the DJ would perform live for the attendees
of the music festival. The people would also get scope to see their favourite musician performing
for the people.
Funds for needy: The concerts would involve the solo artists performing on their songs
and music. The tickets would be raised and it would allow the implication of the activity
alignment developing the formation of the operations. The sales of the tickets would help in
raising the amount required by the needy people.
Awareness about problems: The social awareness among the people for expanding the
support to the people who are in needs is a major deliverable of the event. The spreading of the
awareness would encourage the people for supporting people who are in need of food or shelter.
It is possible for making sure that the people would allow the formation of the
6. Project Management Tools and Techniques
The project management tools and techniques utilized for the development of the project
were Gantt chart, WBS, Network Diagram, critical path, and schedule table. The use of these
tools and techniques would allow the formation of the effective and smart work completion. The
use of the tools have identified for executing the event cohesively.
6.1 Project Gantt chart

FEASIBILITY ANALYSIS REPORT6
ID Task
Mode
WBS Task Name Duration Start
0 0 Organizing Music Festival in
England
23 days Mon 4/2/18
1 1 Initialization 12days Mon4/2/18
2 1.1 Requirement Analysis 2 days Mon 4/2/18
3 1.2 Charter Documentation 4 days Wed 4/4/18
4 1.3 Signingof the documents 1 day Tue 4/10/18
5 1.4 Project Kick off meeting 1 day Tue 4/17/18
6 1.5 Project Initialization Completed0 days Tue 4/17/18
7 2 Planning 9days Wed4/4/18
8 2.1 Selection of Plan Methodology2 days Wed 4/4/18
9 2.2 Outline of plan is developed5 days Fri 4/6/18
10 2.3 Review of Plan 2 days Fri 4/13/18
11 2.4 Plan Approved 0 days Mon 4/16/18
12 3 Executing 21days Wed4/4/18
13 3.1 Management Activities 14days Wed4/4/18
14 3.1.1 Project teamis made 3 days Wed 4/18/18
15 3.1.2 Scope is formed 2 days Wed 4/4/18
16 3.1.3 Communication and
Risk management is
formed
4 days Fri 4/6/18
17 3.1.4 Promotional Marketing
of the event
5 days Tue 4/17/18
18 3.2 Site Development 10days Wed4/18/18
19 3.2.1 Site Procurement 1 day Wed 4/18/18
20 3.2.2 Site Clearing 2 days Thu 4/19/18
21 3.2.3 Infrastructure is formed 4 days Mon 4/23/18
22 3.2.4 Stage is set 3 days Mon 4/23/18
23 3.2.5 Seatingarrangements are done2 days Fri 4/27/18
24 3.2.6 Lights, sounds, and
Cameras are added
2 days Thu 4/26/18
25 3.2.7 Safety Arrangements are done2 days Mon 4/30/18
26 3.3 MusicEvent 1day Wed5/2/18
27 3.3.1 Welcoming the guests
and performer
30 mins Wed 5/2/18
28 3.3.2 Live Band Performance 2 hrs Wed 5/2/18
29 3.3.3 Dance Event 2 hrs Wed 5/2/18
30 3.3.4 Refreshment Break 30 mins Wed 5/2/18
31 3.3.5 DJ show 3 hrs Wed 5/2/18
32 3.4 Event is completed 0 days Wed 5/2/18
Analyst
Documenter
Project Manager
Project Manager
4/ 17
Planner
Planner
Project Manager
4/ 16
Project Manager
Analyst
HRManager
HRManager
Site Rent[1]
Worker,ClearingEquipments[1]
Worker,Stage Infrastructure and Decoratives[1]
Contractor
Worker,Seats[1]
Technician,Camera[1],Lights[1],Sounds[1]
Technician,Safety Kit[1]
Speaker
Band,Rent of Musical Equipments[1]
Dancers,Performers
Visitors,Dancers,DJ,Performers,Speaker,Band
DJ,Rent of DJ box[1]
5/ 2
4/1 4/8 4/15 4/22 4/29 5/6 5/13 5/20 5/27 6/3
April May June

FEASIBILITY ANALYSIS REPORT7
6.2 WBS
Organizing Music
Festival in England
Initialization Planning Executing
Management Activities Site Development Music Event
Requirement
Analysis
Charter
Documentation
Signing of the
documents
Project Kick off
meeting
Project Initialization
Completed
Selection of Plan
Methodology
Outline of plan is
developed
Review of Plan
Plan Approved
Project team is
made
Scope is formed
Communication and
Risk management
is formed
Promotional
Marketing of the
event
Site Procurement
Site Clearing
Infrastructure is
formed
Stage is set
Seating
arrangements are
done
Lights, sounds, and
Cameras are added
Safety
Arrangements are
done
Welcoming the
guests and
performer
Live Band
Performance
Dance Event
Refreshment Break
DJ show
Event is completed
6.3 Network Diagram
6.4 Critical Path

FEASIBILITY ANALYSIS REPORT8
ID Task
Mode
WBS Task Name
2 1.1 Requirement Analysis
5 1.4 Project Kick off meeting
6 1.5 Project Initialization Completed
8 2.1 Selection of Plan Methodology
9 2.2 Outline of plan is developed
10 2.3 Review of Plan
11 2.4 Plan Approved
19 3.2.1 Site Procurement
20 3.2.2 Site Clearing
22 3.2.4 Stage is set
24 3.2.6 Lights, sounds, and
Cameras are added
25 3.2.7 Safety Arrangements are done
26 3.3 MusicEvent
27 3.3.1 Welcoming the guests and
performer
28 3.3.2 Live Band Performance
29 3.3.3 Dance Event
30 3.3.4 Refreshment Break
31 3.3.5 DJ show
32 3.4 Event is completed
Analyst
Project Manager
4/17
Planner
Planner
Project Manager
4/16
Site Rent[1]
Worker,ClearingEquipments[1]
Contractor
Technician,Camera[1],Lights[1],Sounds[1]
Technician,Safety Kit[1]
Speaker
Band,Rent of Musical Equipments[1]
Dancers,Performers
Visitors,Dancers,DJ,Performers,Speaker,Band
DJ,Rent of DJ box[1]
5/2
3/25 4/1 4/8 4/15 4/22 4/29 5/6 5/13 5/20 5/27 6/3
March April May June
6.5 Schedule table
WBS Task Name Duration Start Finish
0 Organizing Music Festival in England 23 days Mon 4/2/18 Wed 5/2/18
1 Initialization 12 days Mon 4/2/18 Tue 4/17/18
1.1 Requirement Analysis 2 days Mon 4/2/18 Tue 4/3/18
1.2 Charter Documentation 4 days Wed 4/4/18 Mon 4/9/18
1.3 Signing of the documents 1 day Tue 4/10/18 Tue 4/10/18
1.4 Project Kick off meeting 1 day Tue 4/17/18 Tue 4/17/18
1.5 Project Initialization Completed 0 days Tue 4/17/18 Tue 4/17/18
2 Planning 9 days Wed 4/4/18 Mon 4/16/18
2.1 Selection of Plan Methodology 2 days Wed 4/4/18 Thu 4/5/18
2.2 Outline of plan is developed 5 days Fri 4/6/18 Thu 4/12/18
2.3 Review of Plan 2 days Fri 4/13/18 Mon 4/16/18
2.4 Plan Approved 0 days Mon 4/16/18 Mon 4/16/18
3 Executing 21 days Wed 4/4/18 Wed 5/2/18
3.1 Management Activities 14 days Wed 4/4/18 Mon 4/23/18

FEASIBILITY ANALYSIS REPORT9
3.1.1 Project team is made 3 days Wed 4/18/18 Fri 4/20/18
3.1.2 Scope is formed 2 days Wed 4/4/18 Thu 4/5/18
3.1.3 Communication and Risk management is formed 4 days Fri 4/6/18 Wed 4/11/18
3.1.4 Promotional Marketing of the event 5 days Tue 4/17/18 Mon 4/23/18
3.2 Site Development 10 days Wed 4/18/18 Tue 5/1/18
3.2.1 Site Procurement 1 day Wed 4/18/18 Wed 4/18/18
3.2.2 Site Clearing 2 days Thu 4/19/18 Fri 4/20/18
3.2.3 Infrastructure is formed 4 days Mon 4/23/18 Thu 4/26/18
3.2.4 Stage is set 3 days Mon 4/23/18 Wed 4/25/18
3.2.5 Seating arrangements are done 2 days Fri 4/27/18 Mon 4/30/18
3.2.6 Lights, sounds, and Cameras are added 2 days Thu 4/26/18 Fri 4/27/18
3.2.7 Safety Arrangements are done 2 days Mon 4/30/18 Tue 5/1/18
3.3 Music Event 1 day Wed 5/2/18 Wed 5/2/18
3.3.1 Welcoming the guests and performer 30 mins Wed 5/2/18 Wed 5/2/18
3.3.2 Live Band Performance 2 hrs Wed 5/2/18 Wed 5/2/18
3.3.3 Dance Event 2 hrs Wed 5/2/18 Wed 5/2/18
3.3.4 Refreshment Break 30 mins Wed 5/2/18 Wed 5/2/18
3.3.5 DJ show 3 hrs Wed 5/2/18 Wed 5/2/18
3.4 Event is completed 0 days Wed 5/2/18 Wed 5/2/18
4 Project is closed 0 days Wed 5/2/18 Wed 5/2/18
7. Project Team Management and Structure
The project team management is developed in consideration of the work requirement and
the implication of the effective human resources. The musical event would require most of the
work to be executed by the volunteers (managing the event, guiding the audiences, and helping
the participants). The rest of the team would include the vendors, contractors, and owner. These
are the project team that would ensure that the event is carried on successfully. The management
of the project team can be done as,
Step 1: Selection of the right people with skills
Step 2: Testing their ability based on some small works

FEASIBILITY ANALYSIS REPORT10
Step 3: Providing them detail requirement of works to be done
Step 4: Monitoring their work and providing them constructive feedbacks
Step 5: Giving them scope for improvement
8. Budget for the Project
The project budget was set to a minimum of £20,000.00 so that the sales of tickets
(1000*£50) would generate £30,000.00 for the people. The tight budget for the project would
include the cost of,
Particulars Cost
Construction Works £8000
Water Beverages £3000
Food £5000
Safety Tools £500
Sound, Lights, and Stage £2500
Provisional £1000
Total Budget £20,000
9. Awareness of Potential Risk Factors
The risks factors for the project are Medical emergencies, Technical issues in equipment,
Cost overrun, Lack of transportation of the materials, and Delay in Operations. The lack of the
funds would also be potential risk factor resulting in failure of the project. The involvement of
the risk priority matrix would be helpful for dealing with the probable risk management,

FEASIBILITY ANALYSIS REPORT11
Risk Probability
(1-5)
Impact
(1-5)
Rating
(P*I)
Mitigation Strategy
Medical emergencies 2 5 10 Mitigate
Technical issues in equipment 2 4 8 Share
Cost overrun 4 3 12 Avoid
Lack of transportation of the materials 3 2 6 Transfer
Delay in Operations 5 3 10 Accept
Fund Shortage 4 5 20 Mitigate
10. Evaluation and Control of your Project
Step 1: Standard Evaluation of the operations
Step 2: Performance Observation
Step 3: Comparing the actual outcomes
Step 4: Implementation of right action plan
Conclusion
The project selected for the report developed above was Music Festival in England as it
had required the use of project management concepts and tools. The event had been traditionally
held in London, UK every year for raising money to help the needy and allow many artists for
gaining recognition. The scope of the event was live performances by the artists, raising money
from the tickets sold, project charter and plan development, and execution of the event with
safety and health considerations. The objectives of the music festival in London were execute

FEASIBILITY ANALYSIS REPORT12
live music program, spread the culture and festival of music, raise money with the tickets sold,
invite more and more people in the event, and spread awareness of the problems that people with
no proper food and shelter are facing. The report had included the extent of the project
documentation using project management tools like Gantt chart, WBS, network diagram, critical
path, and cost budget estimation.

FEASIBILITY ANALYSIS REPORT13
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