Project Proposal for Information System Upgradation of Film Drifter

This project proposal aims to upgrade the information system of Film Drifter, a movie retailing chain, to manage its expanding business operations more efficiently. The report includes project description, scope, schedule, risks, and more.

Running head: FILM DRIFTER
Project and Risk Management
Name of the Student
Name of the University
Author note

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Table of Contents
Introduction:....................................................................................................................................1
Part 1. Project client:........................................................................................................................1
Part 2. Project Description:..............................................................................................................2
Problem of M/s Film Drifter:.......................................................................................................2
Project background:.....................................................................................................................2
Main objectives or goals of the project:......................................................................................3
Requirements of the projects:......................................................................................................3
Constraints:..................................................................................................................................3
Assumptions:...............................................................................................................................3
Part 3. Project Scope:.......................................................................................................................4
Scope:..........................................................................................................................................4
Boundaries of the project:............................................................................................................4
Deliverables or products of the project:.......................................................................................4
Part 4. Project Schedule:..................................................................................................................4
Resources:....................................................................................................................................4
Part 5. Project Risks:........................................................................................................................5
Conclusion:......................................................................................................................................6
Bibleography:..................................................................................................................................7

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Introduction:
Integration of information systems enable business organisations to manage their
business locations more efficiently. A centralised information system enable firms to manage the
data base more efficiently and apply it in the business more efficiently. The aim of the paper is to
form a project proposal to upgrade the information system of Film Drifter. The report would be
viewed from the view of Software IS Consulting Organisation (SISCO), the firm which has
obtained to information system up gradation project for Film Drifter. The terms owner of the
project, client and principle would refer to Film Drifter while the term project management firm
would refer to SISCO as per the case study provided.
Part 1. Project client:
Contact details of the clients:
Client name: M/s Film Drifter
Type of business: Film retailing
Country of domicile: Australia
Owner(s): Mark Hamill, Paul George and Stephanie White
Contact person: Owner(s) or any person(s) appointed at board meeting along with appropriate
POA.
Contact address: Address of M/s Film Drifter as appearing the memorandum of association
(refers to as documents)
Team members:
The project team would consist of the following:
1. 1 project manager
2. 1 Assistant manager
3. 5 technical experts
4. 5 project engineers

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5. 2 film and media experts.
6. Legal consultants
Note: The finance departments, marketing departments and all the other departments would play
supporting role to the project team. The project would commence under supervision of apex
management of M/s Software IS Consulting Organisation or SISCO, also referred to as project
management Company in the project documents.
Part 2. Project Description:
The client of the project which SISCO has undertaken would be Film Drifter which is a
movie retailing chain. The owners of the firm are Mark Hamill, Paul George and Stephanie
White. The unique selling proposition of Film Drifter lies in its way of serving consumers by
assisting them to choose from the wide range of films including old and new films. The firm
unlike its competitors also provided the service of delivering movies orders and its store staff
assisted the customers to choose from the vast array of movies available at the stores. The
immense growth of business necessitated the firm to expand its locations into new areas which
called for a more efficient management of the expanding business operations.
Problem of M/s Film Drifter:
The main problem of that Film Drifter was that it required to integrate its
information system to maintain efficient control of its locations post expansion of business.
The management felt the need to integrate the information systems into a centrally managed
system which was till then highly decentralised and did not allow the managers to accede to the
data directly. The second problem was that the apex management had no direct access to the
store data sets. The apex managers are dependent on the store managers to provide them with
business data. The third problem which loomed over Film Drifter was that actually the outcome
of the previous two problems. The third problem was that the lack of access to store
hindered smooth decision making limited the power of the apex management. The fourth
problem was that the apex managers become dependent on the middle level managers. This
placed more power upon the latter to distort facts to influence decision making.

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Project background:
The background of the project would be the up gradation of information system of
the client M/s Film Drifter based on the contract to carry out the project mention signed
between the client and SISCO. The contract between the principle and the project management
firm would rest on the problems faced by the former.
Main objectives or goals of the project:
The following are the main objectives or goals of the information system up gradation
project:
1. Integrate the information system of client across its location.
2. Ensure uninterrupted access of apex management to data sets pertaining to specific stores,
3. Make decision making more dynamic.
4. Increase control of apex management over middle level managers.
Requirements of the projects:
The functional requirement of the project would be foundation of an integrated
management system that would aim to achieve the goals specified above. The non-functional
requirement of the project would be monitor the expanding business and also curb unethical
practices which might culminate due to undeserved power of the store managers.
Constraints:
The constraints which the project would be facing are scarcity of financial resources and
scarcity of authentic data from the side of the client. This is because that apex management of
M/s Film Drifter has no direct access to the business information at the individual stores which
operated under supervision of the store managers. The store managers might feel intimidated due
to the project of integrating information system. They might distort important data including
financial data. This would make incorrect amount financial resources available with the principle
company. Thus, scarcity of authentic data and financial resources might prove to be constraints.
Assumptions:
It would be assumed by the project management company that the data and resources
made available by the principle would be considered authentic. The project would consider only

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those information which would be furnished along with the contract between the principle and
the project management company. However, it must be pointed out that the quality of the data
provided would have serious implications on the success of the project.
Part 3. Project Scope:
Scope:
The project scope would include integration of the information systems of various
locations of M/s Film Drifter. It would incorporate the entire customer billing system of all the
locations of the client and enable the central accounts department to record the purchases on real
time basis.
Boundaries of the project:
The boundaries would be project would be limited to the integration of the business data
of all the outlets of the client for accounting purpose. It would however include other significant
functions of Film Drifter mentioned in the case study namely human resource management and
marketing.
Deliverables or products of the project:
The deliverables of the project would making available to the client an integrated
information system spanning across all its branches. The information system to be delivered
should be linked and made available to the central accounts department and apex managers.
Part 4. Project Schedule:
The tentative start date of the project would be November 01, 2018 and the end date
would be September 11, 2019. The total hours of work considering 8 hours a day would be 1800
hours for 225 days. It must also be noted that total hours mentioned above would change due to
delays.
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Resources:
The resources would contain human resources, technological resources, material
resources and capital resources. The human resources have already been mentioned in the project
team while for the other resources, the project team should get approval of the client.
Part 5. Project Risks:
Figure 1. Risk matrix
(Source: Qazi et al. 2016)
Risk Impact Management of risks
Data theft Loss of confidential The management of Film Drifter should take

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business data care to acquire all possible data from the stores
Compliance risks Attraction of penal
actions from
government due to
incomplete account
due to unavailability
of entire data.
The management of Film Drifter should take
care to acquire all possible data from the stores
Financial risks :Loss of sales data and
lower revenue
recovered
The apex management should take initiative to
retrieve as much financial data as possible.
Human resource
risks
Some senior managers
may not cooperate
with the apex
management
Mentoring and training of managers
Note: The respective colours in the above table correspond to specific blocks of the risk matrix
(figure 1)
Conclusion:
It can be concluded from the discussion that the information systems up gradation in
itself might seem to be very prudent. However, in reality it is not sufficient to meet the entire
business needs of the client’s business expansion. Thus, can be recommended that the
management of Flim Drifters should plan more projects to link its information systems with
other functions like marketing and HRM.

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Bibleography:
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between Business Process Management and Enterprise Resource Planning Systems. In CONF-
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management is now a necessity. International Journal of Project Management, 33(2), pp.291-
298.
Horowitz, K.A., Ding, F., Mather, B.A., Palmintier, B.S. and Denholm, P.L., 2018. Overview of
NREL Distribution Grid Integration Cost Projects (No. NREL/PR-6A20-70556). National
Renewable Energy Lab.(NREL), Golden, CO (United States).
Hu, Q., Zhang, Y. and Yao, J., 2018. Family Involvement in Middle Management and Its Impact
on the Labor Productivity of Family Firms. Management and Organization Review, pp.1-26.
Marchewka, J.T., 2014. Information technology project management. John Wiley & Sons.
Qazi, A., Quigley, J., Dickson, A. and Kirytopoulos, K., 2016. Project Complexity and Risk
Management (ProCRiM): Towards modelling project complexity driven risk paths in
construction projects. International Journal of Project Management, 34(7), pp.1183-1198.
Walker, A., 2015. Project management in construction. John Wiley & Sons.

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