Table of Contents INTRODUCTION...........................................................................................................................3 Main Body.......................................................................................................................................3 A. Defining financial Accounting and its purpose......................................................................3 B. Explaining the regulation relating to the financial accounting...............................................4 C. Describing accounting rules and principles............................................................................4 D. Explaining the conventions and concepts relating to consistency and material disclosure.. .5 CLIENT 1........................................................................................................................................6 CLIENT 2........................................................................................................................................8 CLIENT 3......................................................................................................................................10 C) Explaining concepts of consistency and prudence...............................................................13 D) Purpose of depreciation and methods of calculating depreciation.......................................13 CLIENT 4......................................................................................................................................14 Purpose of preparing bank reconciliation statement.................................................................14 Explaining areas which cause record vary with bank records..................................................14 Preparing accounts through cash flow statement......................................................................14 CLIENT 5......................................................................................................................................15 A). Preparing control accounts..................................................................................................15 B) Explaining need of preparation of control account..............................................................16 CLIENT 6......................................................................................................................................16 A) Meaning of suspense account and highlighting features.....................................................16
B. Drafting a trail balance.........................................................................................................17 C Trial balance suspense account.............................................................................................17 D) Differentiate between suspense and clearing account.........................................................18 CONCLUSION..............................................................................................................................18 REFERENCES..............................................................................................................................19
INTRODUCTION Financial accounting is an important field for ant organisation. It helps in in recording and summarising the financial transaction of a company that helps in preparing the financial statements and financial reporting of the company for the external users . This statements are very helpful for the external users in order to make their decisions regarding the investment in the company. The present report will help in understanding the financial accounting and the purpose of preparing it. The report will also discuss the various regulations and standard related to the financial accounting. Further the report will include the accounting rules and principles. The report will include the consistency and full disclosure principle of accounting. Furthermore, the report will include calculations of the financial statement for the different clients. Main Body A. Defining financial Accounting and its purpose. It is the process of tracking all the financial transaction of a company. With the help of a specialised guidelines, financial accounting helps the transaction to be properly recorded, summarised and presented is well manner form of a report which are known as financial statements or reports. Financial accounting focus on providing the information of the financial performance and the business activities of the company to the external users of the company like shareholders, investors and other people outside the business organisation(Edwards, 2013). Financial information of the company are summarised in the form of the financial statements, which are balance sheet, income statements, profit and loss statements etc. Financial statesman are being prepared on the routine schedules that is quarterly, half-yearly or annually. These statements are important to external users of the business organisation that helps them to make decisions regarding investing in the company or not. The financial reporting is also very helpful for the management also in order to make decisions and strategies for further growth and development of the company. The main purpose of the financial accounting are as follows:
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The main purpose of the financial accounting is to create information of the financial performance of the company in a form of financial statements. The financial statement should be in a form that can be understand by the external users which helps them in making the decisions regarding the investment purpose in company. B. Explaining the regulation relating to the financial accounting. Financial accounting is the preparation of financial statements by analysing, summarising and reporting all the financial data. It helps the external users to understand the financial performance of the company. Financial accounting is governed by by local as well as the international accounting standard for financial reporting. Following are the regulations related to the financial accounting GAAP: Generally Accepted Accounting Principles are the commonly followed accounting rules and standards for financial reporting (Horngren and et.al., 2012). This regulation helps in ensuring that the financial reporting istransparent and consist of relevant information of financial performance. IFRS:International Financial Reporting Standard is a set of the standard that provide a frameworks to the companies the way to prepare and disclose their financial statements. IFRS helps in providing the general guidance for the preparation of the financial statements . It is important for the companies to adopt a global level standard that will help them to simply the procedures by allowing a company to use one type of accounting all over thee world. IASB: International Accounting Standard Board is the organisation that established the IFRS all over the world. This organisation is consist of the 14 members from all over the world that helps in setting the accounting standard, preparing the accounting reports and accounting educations.
C. Describing accounting rules and principles. Accounting is the process of summarizing, organising and recording in a terms of money, transactions which helps in understanding the business activities of the organisation(May, 2013). Accounting not just record the financial transactions of the company but also helps in analysing and converting them in the manner that can be understandable to both company and to the external users. It can be presented in the form of the financial information. There are general rules and concepts which govern the field of accounting. The rules of accountingrefereed to as basic accounting principles and guidelines.The Financial Accounting Standard Board(FASB) are using the basic accounting standard and guidelines as basis of the set of accounting rules and guidelines. The basic rules of accounting as per the FASB , that if a company is distributed its financial statements to the public, it required to follow the guidelines by GAAP(Henderson and et.al., 2015). It is an importantregulation as it helps in regulate accounting definitions, assumptions and ,method of accounting. Following are some accounting principles which are widely used in accounting: Economy Entity assumptions Monetary unit Assumptions Time period assumptions Cost principles Full disclosure principles Going concern principles Matching principles (What are Accounting Principles | List of Top Accounting Principles ,2019). Revenue recognition
Materiality Conservatism D. Explaining the conventions and concepts relating to consistency and material disclosure. Consistency: It is the concept of the accounting principles which states that the company should follow the same accounting method for over and over again. Consistency concept assumes that an accounting procedure or method once adopted should be applied consistently in future also(Macve, 2015). If a company is using a method this year and changes subsequently to another method the very next year it will be difficult for the users to compare the financial statements of different year. The principles also implies that a business can change its method of accounting treatment but only when there are sound and valid reasonable grounds. The company has to make sure that the reason for changing the method and the detail of treatment of the new method should be be disclose in its annual financial reports and statements. This concept is important because of the needof comparability of the financial statements by the external users. Material Disclosure: According to this conventions of the accounting principles, the company while preparing the income statement should disclose each relevant information in the footnote of the statements. The information can be related to the function of its financial statements or the business activity. This principles helps to ensure the stockholders and investors are not misguided with any aspects of the financial report(Barth, 2015). The management of the company has to report all the information about the company's operations to creditors and investors in their accounting reports. The relevant information can be anything that could change the decisions of the outside users of the accounting reports external user can analyse such information and interpret these financial statements to make informed and detailed decisions. Thus full
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disclosure principle of accounting emphasizes that any piece of data that can change the decisions of the external users should be included in the report. CLIENT 1 Journal entries in the book ofDavid Study’s for the month of January are as follows: DateParticularsDebitCredit 1stJan 2018 Storage expenses a/c Dr. To bank a/c 800 800 2ndJan 2018 Purchase a/c Dr. To S. Hamid a/c To D. Main a/c To W. Tag a/c To R. Foot a/c 7680 2450 2560 1060 1610 3Jan 2018 J Wilson a/c Dr. T. Cole a/c Dr. F. Seema a/c Dr. J. Allen a/c Dr. P. White a/c Dr. F. Lane a/c Dr. To sales a/c 2020 1840 2380 990 2820 1170 11220 4Jan 2018 Motor car expenses a/c Dr. To cash a/c 670 670 7Jan 2018 Drawing a/c Dr. To cash a/c 2000 2000 9Jan 2018 T. Cole a/c Dr. J. Fox a/c Dr. To sales a/c 1280 2310 3590 11 Jan 2018 Sales return a/c Dr. To J. Wilson To F. Seema a/c 680 370 310 16 Jan(a). Bank a/c Dr.1520
2018Discount allowed a/c Dr. To P Mole (b) Bank a/c Dr. Discount allowed a/c Dr. To F. Lane (c) Bank a/c Dr. Discount allowed a/c Dr. To J. Wikson (d) Bank a/c Dr. Discount allowed a/c Dr. To F. Seema 80 3040 160 836 44 1397 74 1600 3200 880 1470 19 Jan 2018 R. Foot a/c Dr. To purchase return a/c 110 110 22 Jan 2018 Purchase a/c Dr. To L. Mole a/c To W. Wright a/c 3140 1330 1810 24 Jan 2018 a. S. Hamid a/c Dr. To Bank a/c To Discount receive a/c b. J. Brown a/c Dr. To Bank a/c To Discount receive a/c c. R. Foot a/c Dr. To Bank a/c To Discount receive a/c 2600 3300 1600 2340 260 2970 330 1440 160 27 Jan 2018 Salaries a/c Dr. To bank a/c 14500 14500
30 Jan 2018 Business rates a/c Dr To bank a/c 2220 2220 Ledgers PURCHASES DAY BOOKPURCHASES RETURNS DAY BOOK DATE 2017DETAILS£DATE 2017DETAILS£ May-02s hlmd10150 CR EACH INDIVIDUAL A/C May d main2560May-19r foot110 DR EACH INDIVIDUAL A/C w tag1060CR PURCHASES RETURNS A/C110 r foot1610 May-22L mole1330 W wright1810 DR PURCHASES A/C18410 sales DAY BOOKSales RETURNS DAY BOOK DATE 2017DETAILS£DATE 2017DETAILS£ May-03j wilson2020 DR EACH INDIVIDUAL A/C May t cole1840May-11j wilson370 CR EACH INDIVIDUAL A/C f syme2380f syme310 j allen990DR SALES RETURNS A/C680 p white2820 f lane1170
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May-09T cole1280 j fox2310 CR SALES A/C14810 Cash Book DATE 2017receiptsdiscount allowedcashbankDATE 2017Paymentsdiscount Receivedcashbank MAY£££MAY£££ May-01BALANCE B/d1060042400May-01storage costs800 May-16P mole801600May-04motor expenses670 F lane1603200May-07drawings2000 J wilson44880May-24s hamid2602600 F seema73.51470j brown3303300 r foot1601600 May-27Salaries14500 May-30Business rates2220 0May-31BALANCE C/f293024530 357.5560049550750560049550 Jun-01BALANCE B/d392.5363024530 S Hamid ACCOUNT DATE 2017DETAILS£DATE 2017DETAILS£ May-24cash book11585May-01BALANCE B/d10150 May-24discount RECEIVED1015May-02Purchases day book2450
1260012600 closed J BROWN ACCOUNT DATE 2017DETAILS£DATE 2017DETAILS£ May-24cash book8640May-01BALANCE B/d9600 May-24discount RECEIVED960 96009600 closed D MAIN ACCOUNT DATE 2017DETAILS£DATE 2017DETAILS£ May-31balance c/f2560May-02Purchases day book2560 25602560 Jun-01balance b/d2560 W Tag ACCOUNT DATE 2017DETAILS£DATE 2017DETAILS£ May-31balance c/f1060May-02Purchases day book1060 10601060 Jun-01balance b/d1060 R FOOT ACCOUNT DATE 2017DETAILS£DATE 2017DETAILS£ May-19Purchases returns110May-02Purchases day book1610
May-24cash book1600May-31balance c/f260 May-24discount RECEIVED160 18701870 L MOLEACCOUNT DATE 2017DETAILS£DATE 2017DETAILS£ May-31balance c/f1330May-22Purchases day book1330 13301330 Jun-01balance b/d1330 W WRIGHT ACCOUNT DATE 2017DETAILS£DATE 2017DETAILS£ May-31balance c/f1810May-22Purchases day book1810 18101810 Jun-01balance b/d1810 P Mole ACCOUNT DATE 2017DETAILS£DATE 2017DETAILS£ May-01BALANCE B/d2200May-16cash book1600 May-16discount received110 22002200 31-Maybalance c/d490
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DATE 2017DETAILS£DATE 2017DETAILS£ May-01BALANCE B/d440000May-31balance c/f440000 440000440000 Jun-01BALANCE B/d440000 MOTOR VAN ACCOUNT DATE 2017DETAILS£DATE 2017DETAILS£ Jul-18BALANCE B/d45250May-31balance c/f45250 4525045250 Jun-01BALANCE B/d45250 FIXTURES AND FITTINGS ACCOUNT DATE 2017DETAILS£DATE 2017DETAILS£ May-01BALANCE B/d10100May-31balance c/f10100 1010010100 Jun-01BALANCE B/d10100 CLIENT 2 Peter Doo Statement of Profit or loss for the year ended 31st July 2018
Particulars£££ Sales 120000 0 lesscost of sales opening inventory40500 add purchases700000 740500 less closing inventory42640697860 Gross profit502140 lessExpenses wages and salaries165000 add amount accrued1520166520 motor expenses45800 admin expenses16500 heating and lightning5500 advertising expenses10300 less amount prepaid44705830
depreciation on premises5600 depreciation on equipment19000 depreciation on motor vehicle360028200268350 Operating Profit233790 BalancesheetPeter Doo for the year ended at 31stJuly, 2018 ParticularsAmount (in £) Current assets Closing inventory42640 Prepaid advertising4470 Bills receivables115200 cash in hand3000 Total current assets165310
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Fixed assets Freehold premises280000 Less depreciation on premises:5600274400 Equipment190000 Less: Depreciation on equipment19000171000 Motor Vehicles30000 Less: Depreciation360026400 Total fixed assets471800 Total assets637110 Liabilities Accumulated40000 68000 12000120000 Current liabilities
Bills payables or creditors56000 Outstanding salaries1520 Bank overdraft10000 Total current liabilities67520 Capital243800 Add: NP233790 Less: Drawing28000 Total shareholder’s capital449590 Total liabilities or obligations637110 CLIENT 3 BowlingLimited statement of profit or loss for the year ended 31stJuly 2018 Particulars Amount (in £) Amount (in £) Amount (in £)
Sales107000 Less: Sales return2000105000 Inventory at the end of period18000 Stock at the beginning of the year17000 Purchases32000 less: purchase return032000 Cost of Goods sold (COGS)31000 GP (Gross profit)74000 Depreciation on building10000 Depreciation on plant and machinery10000 Administration expenses28000 Expenses pertaining to distribution22000 Less: Prepaid rent3000 Add: Outstanding salaries200021000
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Corporation tax4000 73000 NP (Net profit)1000 statementoffinancial position of Bowling Limited as at 31st July 2018 ASSETS££ NON-CURRENT ASSETS Land & buildings60000 Less: accumulated depreciation7000 Less: depreciation1000043000 Plant & machinery65000 Less: accumulated depreciation15000 Less: depreciation1000040000 Total fixed assets83000 CURRENT ASSETS
Inventory18000 Trade Receivables24000 Prepayments3000 Total current assets45000 TOTAL ASSESTS128000 EQUITY AND LIABILITIES Equity Share capital @ £1 each50000 Share premium20000 Retained Earnings23000 Total Equity93000 CURRENT LIABILITIES Trade Payables14000 bank overdraft15000 Accruals2000 tax payable400035000
TOTAL EQUITY AND LIABILITIES128000 C) Explaining concepts of consistency and prudence Consistency concept- The concept states that firm should deploy consistent method of accounting methods and policies so that it can be compared with previous years. It is required as if consistent policies are not followed, comparison cannot be taken leading to decrease in reliability. Prudence concept- The prudence concept works on simple principle that firm should anticipate for losses and not for profits. In simple words, overestimate of profits must not be made and underestimate of losses as future is uncertain and thus, provision should be made. D) Purpose of depreciation and methods of calculating depreciation Depreciation is termed as decrease in value of asset which is done with a view to provide depreciation on tangible asset due to its normal wear and tear, passage of time etc. Main purpose of charging depreciation is to ascertain correct profits by reducing asset value, if not done, then asset will be overstated in books of accounts leading to wrong profits. Two methods of depreciation are- Straight line method- This method charges depreciation on asset year by year until its value becomes zero. Similar percentage is applied for useful life of asset till it reaches zero(Nobes, 2014). Written down value method- The method is based on charging depreciation on reducing book value of asset for attaining depreciation.
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CLIENT 4 Purpose of preparing bank reconciliation statement Main purpose of preparing bank reconciliation statement is to compare bank records with that of book records of firm for assessing differences if any between set of records for cash transactions. Thus, differences are analysed and corrected for matching balance. Explaining areas which cause record vary with bank records The areas causing differences in book records and bank records are outstanding check, deposit in transit, check printing charges, electronic charges on bank statements not yet recorded in books of accounts, bank service charges etc(Needles, Powers and Crosson, 2013). Preparing accounts through cash flow statement Bank reconciliation statement Bank Reconciliation Statement as at 31stDecember 2017 DetailsCheque no In£ Balance as per bank statement17478 Add:Outstanding lodgement176 17654 Less:Un-presented cheques7371163 Balance as per cash book16491 Updated cash book: Updated cash book for the period ended on 31stDecember 2017
DatesReceiptsFigures (in£) DatesPaymentsFigures (in£) 31-Dec- 17 Balance b/d1997331stDecember 2017Error adjusted 1 Error adjusted9Bank charges 47 Standing order 137 Direct debit 297 Balance c/d 19500 1998219982 Bank reconciliation statement: Bank statement as at 31stDecember 2017 DetailsCheque no In£ Balance as per bank statement19738 Add:Outstanding lodgement119 19857 Less:Un-presented cheques97357 Balance as per cash book as at 31stDecember 2017 19500
CLIENT 5 A). Preparing control accounts Sales ledger control account Sales ledger Control account DateDetailsAmount (in £) DateDetailsAmount (in £) 1stJanBalance B/d 96001stJanSales Returns 5320 Credit Sales 142350Payment received 150610 Discount Allowed 960 Bad written off 1200 Control entry 540 1stJanBalance C/d 6680 Total158630Total158630 31-JanBalance b/d 6680 Purchase ledger control accounts: Purchase ledger Control account
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DateParticularsAmount (in £) DateParticularsAmount (in £) 01- Jan Return outward 211001- Jan Balance B/d 10160 Discount received 550Credit Purchase 106500 Payment to suppliers 111010Refund received from supplier 400 Contra effect 540 Balance c/d2850 117060117060 31- Jan Balance b/d 2850 B) Explaining need of preparation of control account Control account is used to record balances on several subsidiary accounts and to make cross-check on them(Mulford and Comiskey, 2011). Need of preparation of control account arises in large organisations where numerous transactions occur on daily basis, thus, to make proper record of all, control account is prepared. CLIENT 6 A) Meaning of suspense account and highlighting features The suspense account is used to control flow of money when payment is received for which account to which such payment to be recorded or directed is not known. Main features are-
It is recorded for temporary basis It is cleared from suspense account as soon as nature of account is found. B. Drafting a trail balance Trial balance ParticularsDebitCredit Purchase700 Sales1100 Rent paid250 Cash at bank840 Travel expense160 Receivables320 Payables350 Capital710 Opening inventories220 330 Total24902490 C Trial balance suspense account Suspense account ParticularsDebit (in £) ParticularsCredit (in £) Whites750Balance b/d330 James420 750750 Trial balance after adjusting suspense figure
ParticularsDebitCredit Purchase700 Sales1100 Rent paid250 Cash at bank840 Travel expense160 Receivables (330+ 420) 750 Payables (350+750)1100 Opening inventory210 Capital710 Total29102910 D) Differentiate between suspense and clearing account Clearing AccountSuspense Account Clearingaccountiszeroedoutandnot prepared for temporary basis. Suspense account is temporary holding account inwhichamountisshiftedbecauseofits unidentified nature. Inthis,figuresmayormaynotbeof transactional nature. Figuresincludedinthisaccountareof transactional nature.
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While,clearingaccountisnotprepared because of ambiguity. Thisisusuallypreparedforhandling uncertainties CONCLUSION By summing up the above report, it can be concluded that financial accounting plays a vital role in the success of an organisation. Financial reporting is branch of reporting that helps is summarizing, recording, and analysing and presenting the financial transaction and activity for the use of external users. The financial reporting are presented in form of financial statement like income statement, balance sheet, cash flow statement etc. the present report has concluded the financial accounting and the purpose of preparing it. The report has also analysed the different types regulations and standard relating to the financial accounting. There many concepts and principles of financial accounting that are concluded in the report. The report has analysed the consistency and full disclosure principles of accounting. Further, the report has concluded the calculations of the financial statements for different clients.