Financial Control and Budgeting

This document discusses the importance of financial control and budgeting in managing a business. It explores the challenges faced by the NHS and the usefulness of alternative funding options. It also identifies the key stakeholders in the social care sector and discusses ways of communication. The document includes calculations for break-even capacity usage rate and targeted profit. Additionally, it highlights the uses of break-even analysis in short-term and long-term decision making.

Financial Control and
Budgeting

Contents
INTRODUCTION......................................................................................................................3
MAIN BODY.............................................................................................................................3
TASK 1......................................................................................................................................3
TASK 2......................................................................................................................................7
TASK 3......................................................................................................................................9
CONCLUSION........................................................................................................................14
REFERENCES.........................................................................................................................15

INTRODUCTION
In the planning of financial reports, financial management and budget play a significant
role. It allows the firm to assess its performance, to see the firm's inflows and outflows.
Budgeting provides the previous years’ report which allows administrators to make decisions,
and to solve the issues they have failed to meet in their objective (Zhang, C.Y. and Sussman,
A.B., 2018). Financial monitoring allows managers to handle costs in order to optimize
income. Financial management provides direct power over the company's earnings and
expenditures. Budget reports enables managers to see the progress and take the decisions
required to keep the business growing.
The report is based on a case study of the UK National Health Service on itslegal,control,
budgetingand financial planning. This case study outlines certain issues which enable
management to recognise the challenges facing the National Health Service on their 70th
anniversary. The project report consists detailed information about regulatory framework of
health and social care as well as various kinds of funding options. The further part of report is
based on numerical portion in which BEP is calculated as per given financial information. In
the end of report, various methods of budgetary control are included.
MAIN BODY
TASK 1
a) Challenges faced by NHS and the recent developments.
NHS is aNationalhealth service in Great Britain that allowpatients to receive free and
affordable costs for medical treatment. The national health services may have a
problem of adequatelyand the improvement of the National Health Service by 2023 to
pay an additional 20 billion per annum. The real concern is that this vast sum of money
is spent adequately in the provision of health services for all citizens. Financial
management allows National Health Service administrators to find the best way to use
the assets. In the last 20 years the number of people who die from the attacks has
dropped by 8,390 each year and people dying from cancer by 634, as per the case study
10,385 fewer people died from heart attacks. The overall productivity growth reported
throughout the last 5 years was 1.4 percent annually who dies of other illnesses.

FINANCIAL ENVIRONMENT- NHS is financed almost fully by central taxes. Over
the last 30 years, the changes have centered on ownership problems and have defined
the right balance between state regulation and rewards. This is how to describe the
issue, with the broad and profoundly unpopular global recession five years ago, the
"bazooka" reforms. This will impact to recent developments because due of
availability of enough financial resources they can enhance their services in more
effective manner.
The health issues of people are generally growing elderly, disabled and able body
need for the NHS is rising rapidly. The NHS must manage its financial resources adequately
in order to fulfil demand. The financial management provides the NHS with a mechanism to
track their spending in their support and services (Munge, Kimani and Ngugi, 2016).
 REGULATORY ENVIRONMENT- The healthcare legislation in England includes
two major components: controlling the efficiency and welfare of healthcare facilities
currently being offered by the Care Quality Commission (CQC) and controlling the
health services sector, presently under Oversight control for forming trusts and the
health department.
 LEGAL ENVIRONMENT- the Health and Social Care Act 2012 (c 7) is a United
Kingdom Legislature Statute. It means the broadest reorganization of the English
National Aid Service's system to date. The Secretary for Health, who had held the
post since before the beginning of the NHS in 1948, abolished responsibility for the
welfare of the people.
b) The Usefulness of alternative funding options.
Private Financing Initiates, Money, Financial Dimensions of Agency Collaboration are
the alternate funding mechanisms for NHS. Herein, underneath description of these
alternatives is mentioned in such manner that is as follows:
Private Finance Initiatives (PFI): The Labour government first introduced PFI in
1992 and was strengthened extensively in the 1997-2010. More than 700 clinics,
colleges, jails, etc. were constructed under the PFI system at the end of 2011. This
facilitates the maintenance of public systems such as newacademy schools, hospitals,
council housing, security contracts, prisoners and road upgrades, through private
investors (Guo and Yang, 2018). The private sector supports public sector initiatives
in the private finance program by offering financial resources and enabling them

manage production costs. This assists the government in raising the burden on donors
of the money which they earn immediately. In the United Kingdom and Australia
these kinds of private financing are used. Under such schemes, investors, who put
their money in public projects, take care of the capital costs for these initiatives. This
began in 1992 when the UK first started collecting public capital from private banking
firms for government projects. It was becoming more common to collect private
investors ' capital for public health projects of this kind until 1997. It has some
benefits such as:
1. Extra investment- Additional funding will launch further initiatives–adding social
and economic gains. The PFI offers private sector funding for initiatives that may
prove problematic to fund by rising lending and taxes.
2. Dynamic efficiency- Development and a great design for programs, better
standard of production and reduced maintenance costs are best paid for by the
private industry. The PFI bid process induces rivalry at the bidding stage.
Advantages-
 PFI not only reflects on the benefit for capital, but also demonstrates the long-term
growth of public-private partnerships.
 PFI / PPP procurement will reduce costs of many procurements and offer higher
quality work at the same expense (MacIntosh, Arellano and Forneris, 2016).
Disadvantages-
 Research reveals that most vendors argue that the PFI process requires too much time
to take management decisions during procurement.
 Somehow, the government has been shellfishes by seeking to present as much
constructive PFI side as possible with a view to encouraging PFI adoption.
Agency Partnership- Agency Partnership is the relationship where one party
normally has the judgment-making power, while the other side can only assist with
fund-raising in order to make the other side more efficient and more successful. The
government also makes the financial support, choice available to develop the agency
in partnership with the private sector in order to look after the resources. As well as
manage the money and help government projects to accomplish their primary
objective of providing medical care for the individuals. In the above case study, the
National Health Service of Great Britain was listed as having the choice to collect

funds from the private industry input into the department. It has some benefits such
as:
1. Effective- This funding option is more effective and can be used at lower cost. In
the aspect of above organisation, this can be used.
2. Cost effective- In addition, this source of finance takes lower cost and time in
process of acquiring funds.
Advantages-
 Like exclusive ownership, a kind of partnership can be established without legal
formalities.
 The organizational partnership has better advantages than a single entity, meaning that
the scope of activity can be extended to support broad economies.
Disadvantages-
 The partner organization form can be put to an abrupt end on the spouse's demise,
passion or insolvency.
 As this partnership is not protected by any legislation with no formal structure,
citizens are less trusting about such an entity than citizens often learn when these
relationship issues are dissolved (Trevillion, 2018).
Resources: It is a method of raising fund directly for government programs from the various
resources accessible to the private sectors as well as the government funds and surpluses. In
order to fulfil the needs of patients, the National Health Service requires such kinds of private
funds give the government the benefit of focusing solely on the welfare of those needing
medical facilities and chronic illness. (Henttu-Aho, 2016).
There are some private finance strategies which are adopted by the national health services '
for raising capital to minimize the number of people who die from medical problems like
heart attack and much more. The case study above indicates that the National Health Services
are funded over the last 60 years through central tax, but the NHS needs to take steps in
widening their initiatives and seeking to implement emerging technology in the field of
medical research.
c) Identification of the key stakeholders within the social care sector and ways of
communication.

Stakeholders: Stakeholders are persons or groups of people directly involved in the
success and benefit of the company and often decide the appropriate steps. In certain
cases, the government may be shareholders, the creditors who made their investments
in the companies and the interested parties in the business who take advantage of the
company's revenue.
The social care stakeholders may be private industry donors, workers, personnel and
the National Health Services personnel, and people who are in the public's programs for
therapy. It can be conveyed and even reported in the office articles to the main shareholders
in their financial statements and general sessions. The data which main shareholders need is
the quarterly report that shows the progress of the business, in whose creation the national
health services have spent a considerable amount of money. The budget reports provide
shareholders with a map for expenditures, whether the money they spend is used correctly or
not (Henttu-Aho, 2016). These data are often needed in the sense of the previous year for
workers to assess their performance. Such budgets assist the managers in giving the
organization the appropriate role.
 The theory of the agency says that the government collects its fund by establishing an agency
with private industries, whereby power over the entity is not given by the private firm to
collect funds. In decision making, corporate management plays a significant role. It helps
managers to coordinate their workers better for the firm's development. This also allows
companies to decide fully how to help the business to expand. Corporate governance allows
the corporation to better control its resources and use its resources wisely and consistently.
The theory of the agency is a concept used to clarify and discuss problems relating to
the connection between managers and their workers. The partnership between owners,
as directors and business managers as agents is the most important. In order to explain
the connections between agents and supervisors, agency theory is used. The agent
serves the principal in a single contract and, irrespective of self-interest, is supposed
to represent the best interest of the principal. The varying desires of directors and
employees may be a source of dispute, because some individuals do not entirely
represent the best desires of the principal.
 Outsourcing- Outsourcing is an arrangement in which one business pays another
organization to take liability for a scheduled or ongoing project that is or may be
carried out internally. Outsourcing in the last decade has become incredibly popular
as businesses grow and the demands of firms continue to become so unique, that it is

not easily available on the domestic market for particular positions (Al-Mutairi, Naser
and Saeid, 2018). Furthermore, with the rise in the start-up climate, outsourcing has
presented investors and developers with a significant discount to find top foreign
development expertise in order to set up their businesses or develop their existing
team.
TASK 2
a) Break Even capacity usage rate of ABC care home ltd.
Break Even Capacity: It can be defined as capacity of an organization's willingness
to operate at the point that makes little benefit from the profits obtained from its services to
both clients and patients. Also break points illustrate the ability of the companies to cover
their costs. Breakeven is reached when only fixed expense and income can be retained by the
company. On the basis of given data set, this can be found that the ABC caring homes Ltd.’s
brake even capacity is 79.36 percent. This indicates that caring houses work to the fullest
advantage.
Total Fixed Cost 45000x12 540000
Revenue (18000*54)
Less: Variable Cost
[(150+180+220)x12x54]
972000
356400
Contribution 615600
Break Even Point 540000/615600 87.72%
b) Calculation of the Targeted profit at 90% and 95% of the total usage capacity.
Targeted profit: Targeted income is the amount that the company wants to gain with
forecasts of costs associated with the manufacture of the commodity in a financial year. It
allows executives to budget as per the business's specifications (Zielniewicz, 2016).
Desired profit= (sales*PV ratio) - fixed cost
Profit at 90% capacity:
= (972000*63.33%) – 540000
= 75567.6 pounds
Working Note:
PV ratio= contribution/sales*100
= 615600/972000*100

= 63.33%
Profit at 95%:
BEP=
Total Fixed Cost 45000x12 540000
Revenue (18000*57)
Less: Variable Cost
[(150+180+220)x12x57]
1026000
376200
Contribution 649800
Break Even Point 540000/649800 83.10%
PV ratio= 649800/1026000*100
= 63.33%
Profit= (1026000*63.33%)-540000
= 109765.8 pounds
c) Uses of Break-Even analysis in short term and long-term decision making.
Breakeven point is a business method used by executives in order to determine whether to
begin manufacturing and sell goods by a corporation or not. It allows assessing the sales level
with balanced costs and revenues. The point of equilibrium is also known as the point of
breach. This is useful for developing flexible budgets that display costs and benefits of
different activity rates. This analysis also helps to establish pricing policies by explaining the
effects on costs and income of various market systems. The principle of benefit planning is
helped to carry out. The understanding of the connection between cost volume and profit
contributes to the desired benefit. Evaluation of a correlation between cost and amount of
income often allows management to determine whether to shutting down or lose the business
(Htun, 2019).
Short-term break-even analysis works out the minimum sales needed to avoid loss. While
long term, break even analysis allows you to protect profits on t and losses at any given
output level.It can also calculate how raising or lowering fee will affectprofitability and can
lead to advice on whether investingin facility improvement could affect break even point.

TASK 3
(a). Benefits and drawbacks of various budgeting approaches.
The effective process related with planning about future expenses and assuming that
specific amount can be earned by making these expenditures is known as budgeting. The
concept of making budgets can be beneficial for companies in order to identify the most
productive activities andeliminating the ones which can reduce the overall profitability
(Heydari, 2018). In general term, this can be described as an accounting device used to
manage organisation's profits and expenses. Drawing out strategies using various methods
and creating possible predictions dependent on historical evidence is important for corporate
organisations. There are several forms of financial planning strategies that businesses use to
devise an expenditure plan in an acceptable way. In large and small company’s effective
budgets have a greater role as it supports to manage and engage the available monetary as
well as other resources to give higher productivity. Thus, manager is needed to implement the
most suitable strategies while designing budget for the year that are most suitable to the
company’s operation. Some of these techniques are elaborated underneath:
Incremental budgeting: It is mechanism used to build incremental expenditure
plans. This sort of budget is designed by using the details from the previous cycle or by using
the existing situation and results as a basis for making current budget numbers. This is
considering to be main component of financial accounting and is often used to allow minor
adjustments in the organization’s budgets. The addition of any substance in previous year
budget does not requires to follow any sort of mathematical equation because changes are
made as per convenient to reach a specific target. The main benefits and drawbacks are listed
below:
Advantages:
 This is really a convenient and efficient method for companies to use, either small or
big. Method of calculation throughout this financial planning is very easy and will
enable administrators report correct amount in the accounting reports.
 It's used in most organizations for growing rivalry and creating the importance of
equity amongst operational divisions
Disadvantages:
 In this approach the top-level managers ignore creativity and little cost savings.
 This promotes massive investment to obtain favourable or beneficial variances.

Zero based budgeting: It is primarily used as a forecasting method in financial
accounting, in which expenditure with a zero value is constructed from start. In this system
managers ensure that costs for the relevant duration are justified (Scott, 2017). The
requirement for this kind of budgeting strategy is the foundation for the future and proper
classification about each operation support to reduce the chances contingency. Some of its
major advantages and disadvantages are discussed underneath:
Advantages:
 Zero-based budgeting allows administrators to assign expenses according to specific
needs to the company's divisions.
 As growing cost in this strategy is explained because it can enable management to
resolve the limitations of incremental expenditure plan.
Disadvantages:
 In this process, vast quantities of workers are needed to devise budgets which is not
easy for every organisation to engage more and more worker in budgeting process.
 This required some time to shape the budgets because it would be a time-consuming
operation.
Activity based budgeting: According to this budgeting strategy, activity-based cost
is being used to shape financial plan for every specific activity. Under the framework of this
technique expenditure or money were assigned as per their criteria of growing operation
undertaken by the organization. Its main merits and demerits are listed underneath:
Advantages:
 It approaches measures every expense driver because it takes into account all the
measures involved in the respective activity of company.
 In this financial planning strategy, all unwanted tasks are removed.
Disadvantages:
 Within this method the process of evaluating budget is quite complicated and not
easily understandable.
 To carry out this method of budgeting, effective and enough expertise is necessary,
and businesses are expected to employ trained staff representatives for this reason.
Rolling budgets: This kind of budget usually include certain addition on previous
budget as per the requirement of company (Downes, Moretti and Nicol, 2017). This mainly
include making suitable changes within the activities which can give higher results for
company and additional alteration into these activities does not make any burden. Some of its
advantages and disadvantages are discussed underneath:

Advantages:
 This is a balanced schedule, where adjustments are made due to results from the
preceding year.
 With the aid of this financial planning strategy, evidence of each cost may be
calculated.
Disadvantages:
 The method of implementing rolling budget is indeed a time intensive procedure that
takes a significant period to effectively execute all the operations.
 The main disadvantages of this techniques are that many time companies make
assumption over negative activities and implement changes by thinking that it will
provide good result in future.
(b). Discourse of specific difficulties faced when budgeting in public sector organisation.
As public service executives carry out budgeting exercises, they need to address
increasing forms of problems and challenges (Naseri and Hosseini, 2017). This is necessary
for all forms of companies to prioritize accordingly so that fiscal capital can be utilized
wisely and consistently. The major difficulties faced by the management of public company
at the time of preparing budgets are:
1. Public sector organisations have as their primary aim the protection of community.
They should not rely on making income, but administrators are expected to ensure
sure they allow good use of the overall public monetary capital.
2. Expenditures plan of public sector firms are presented to the general population
because they want so, so that the administrators face a problem that is linked to the
quality of the sum reported in the report. When it's not correct then that will cause
challenges with the managers and the whole organization.
3. Public sector administrators tend to consider whether the expenditures plan have a
greater level of flexibility in order to make any adjustment as per the government
opinions. However, in the private industry budgets are not needed to be flexible
because once one budget is created then no modifications can be produced.
Thus, it has been determined that manager dealing in public industry are intended to
meet with large number of regulation and laws imposed by governance of a country.
Whereas, the manager in private company are not liable to make every standard of
governance at the time of preparing budget for specific period related to specific activity
(Derfuss, 2016).

(c). Formulation of cash budget within a health and social care firm.
Money Budget is a system under which all activities belonging to money are reported
(Moynihan and Beazley, 2016). This is necessary for companies to build a sort of expenditure
such that the administrators can retain enough cash records. The foregoing is a cash estimate
for a health and social care agency over a span of six months and all expenses reported in the
expenditure are focused on hypotheses:
Particulars Jan Feb March April May June
Opening balance 180000 169600 182000 183000 200300 187100
Receipts
Received from trustees 15000 16000 18000 20000 22000 16800
Received from investors 17000 14200 17500 16000 12000 14000
Receipt from delivering health
care services 26000 28000 25000 27500 26400 23800
Total A 238000 227800 242500 246500 260700 241700
Payments
Salaries to staff 68000 24000 55000 45000 42000 54000
Equipment purchased 20000 26000
Repair 400 1800 4500 1200 5600 1400
Total B 68400 45800 59500 46200 73600 55400
Closing balance (A-B) 169600 182000 183000 200300 187100 186300
The above table, in beneficial in analysing that balance of cash at the end June month
is 186300. All the money earned from various sources is reported in the refunds and the sum
payable is documented in the payments. Payments will be withdrawn from transactions
towards the end of every month and afterwards the closing amount will be evaluated.
Receipts are reported in the financial expenditure only as monetary payments. Any trade
contributing to credit is not applied to the cash bill. It will direct management in evaluating
whether the business is financially healthy or not for that period.
(d). Awareness on the impact of financial constraints, costs and budget on health and social
care service managers, their clients and stakeholders
Costs: Total resources incurred by hospitals and social care agencies to provide
programs to consumers are defined as charges. Controlling expenses is extremely essential
for corporate companies, so that higher income may be gained from pleasing customers
(Johnson and Pfeiffer, 2016). Price greater or smaller all leave influences on consumers. If a
business increases its costs, therefore consumers ' interest in the organization that decrease

because they do not favour those businesses that offer services at higher prices because
opposed to others. Setting low rates will also have a detrimental effect on the company as
top-level consumers may believe the businesses cannot suit their position and therefore, they
move to another firm. To cope with this effect, it is necessary to establish the correct prices
for the services that it provides to the consumers, or the company. Justification of consumers
can help to calculate reasonable costs for the services provided by a health and social agency.
Budget: The strategy that is developed in the phase of budgeting is regarded as the
budget in which potential and past expenditure data is documented. It is basing mostly on
data from the previous year. This is extremely necessary for corporate companies to evaluate
the expenditures in order to provide the owners with fair and accurate client details. This
leaves effect directly on creditors since, if it is not correctly developed, it is not feasible to
forecast potential requirements and assign funds to corporate activities. In order to maximize
their involvement in the business, agency administrators are expected to take responsible
decisions and efficiently build budgets such that shareholder confidence can be obtained.
Financial constraints: This can be described as the shortage of financial capital and
considering the lack of funds people and organizations could not afford anything in this case.
This is necessary for all companies to evaluate most of them so that the company operations
can be conducted in an acceptable way now of the result. It will influence the service
operators as they need to be more conscious of the problems now and make appropriate
choices to solve them. Less funds for operating operations are one of the key financial
restrictions and in this scenario the administrators must behave smartly and consider effective
ways to solve the same. It lets them influence by improving their work responsibilities
(Macinati and Rizzo, 2016).
All the factors mentioned above that have an effect on clients, consumers and
executives, and it is really necessary for a health and social care organization's highest
authority to reflect on the adverse effects of these factors in order to make effective
judgements for the nearby future. To raising the adverse effects of these elements, managers
should build preparation in preparation so that they will cope with them easily if any
confusion exists in the future.
CONCLUSION
At the end of this report, it has been concluded that financial management and
controlling of budget is crucial for each type of business organisation as it support themaking

and efficient use of all resources of business to grow profit margin. Different kind of
budgeting method are effective in making suitable financial plan for a respective year
increasing in attaining of company goals satisfactions. There are all kinds of things that the
shareholders have to address to maximize consumer and investor value. For industries,
Breakeven level is often used to calculate the products that need to be marketed for order to
raise all the costs that are incurred in producing them. Public sector company executives must
address different forms of obstacles such as concentrating on the money allocation programs
when implementing budgets.

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