Gala Event Concept and Design

Running head: GALA EVENT CONCEPT AND DESIGN 1
Gala Event Concept and Design
Student’s Name
Institutional Affiliation

GALA EVENT CONCEPT AND DESIGN 2
Gala Event Concept and Design
Event Theme
The theme of this event is to showcase, hasten, and promote the cultural traits of the
Aboriginal and Torres Strait Islanders. This theme is brought out using the following elements as
discussed below
Dressing Code
The preferred fits to use during gala evening event to bring out the theme imminent are the fits
along with black tie dressing style. This is important as the stylish nature of dressing codes and
the decorations of the place will help in achieving this theme of the gala event (Sanoff,
2016). Some of the decorations elements to be used in the gala event are live music, acts, red
carpets as well as ballroom dancing which will be performed by the Aboriginal and Torres Strait
Islanders (Long, Jacob, Davis, & Magerko, 2017, June). Decorate the gala event with three
different colors which will include red, white and black. The colors are then complemented with
silver and gold (Chasanidou, & Karahasanovic, 2016, December). Additionally, the use of black
tires for the event will heighten the cultural event and make it livelier. Aboriginal and Torres
Strait Islanders can perform a string harpist or string quartet song during the event to capture the
mood and make the function livelier. Therefore, the dress code for the gala event dinner mainly
illustrated as shown in the diagram below

GALA EVENT CONCEPT AND DESIGN 3
Colours in the Venue
The set of the lighting of the room throughout the venue is another key element which will play a
vital role in achieving this theme (Fernandez, 2017). In fact, the arrangement of the lighting
settings to be used to bring out the theme mainly illustrated as shown in the diagram below
Setting of the tables and Stage
The setting of the stage and the arrangement of the seats and the invitation of the indigenous
speaker and the medalist owner are some of the key aspects which the event manager uses to
achieve the theme of the gala event. The setting of the stage and table arrangements will take the
form depicted in the photo booth below

GALA EVENT CONCEPT AND DESIGN 4
Furthermore, the Aboriginal and Torres Strait Islanders can prepare a dance performance
on the “Nrityagram Dance Ensemble” this will hasten the cultural promotion as far as the theme
of the event is concerned (Almeida, Mealha, & Veloso, 2016). Therefore, using this decor and
the setting then the event theme will come out promptly and the objective of the occasion will,
therefore, be achieved (True, Stewart, Lampman, Pelak, & Solimeo, 2014).
Software Tools
In the gala event, a number of computer-aided software tools will be used to improve the
quality, functionality and as well as in ensuring that theme of the occasion is attained in a more
realistic manner. Some of the software to be used in the process includes LINUX, MAC, UNIX
as well as the Microsoft and the inputs to be considered are graphics cards, high-speed CPUs
along with computer pens and pc mouse (True, Frasso, Cullen, Hermann, & Marcus, 2017). The
design software tools primarily ensure that all the event components are properly outlined. The
event components comprise of planning, leading, design, marketing budgeting, logistics, staging,
risk management and evaluation (MARTÍNEZ, 2014). In order to achieve these components
different parameters are employed, for instance, Vivien’s graphics are used in designing the
stage light for the gala event (Pawlewski, Juraszek, Kowalewska, & Pasek, 2014).
Additionally, Apps software is often used in designing and developing the concert venue
for the occasion and it outlines the portions and the activity to be carried out at that point.
Microsoft projections can also be used to develop Gantt charts, task usage, team planners,
resources management and the timeline for the gala occasion. The tickets sales can be done via