Project Management: Addition of Garden and BBQ Area on OPAIC Building Roof

This report depicts the roles and importance of project management mechanism in industrial manufacturing. Effective and structured project management can reduce the risks assure the quality of a project by ensuring the completion of project within estimated budget and time. The rate of errors can be prevented and at the same time the project budget can be controlled with regulatory and voluntary regulations.

Running head: PROJECT MANAGEMENT
Project Management: “The Addition of a Garden and BBQ Area on the Roof of the OPAIC
Building”
Name of the student:
Name of the university:

1PROJECT MANAGEMENT
Executive Summary
This project defines the role of proper project management protocols in the development of an
additional garden and BBQ area on the roof top of OPAIC building. This specific area is
designed to arrange summer programs for the staffs. The accommodation of the garden area
should be designed in such a way so that it can hold 80 members atleast. Food and beverages are
the services offered by the hosts and the owners of the company. In addition to this, for energy
consumptions the concept of “Green building” is also added to it. From the detail of the design it
is expected that, the project will not take any longer than 6 months for its successful completion.
In addition to this, the total budget estimated for the project is $72,300. It is assumed that even if
all the criteria are considered then also the project must not exceed the estimated budget. The
project is expected to be completed within this budget to gain commercial revenue and
competitive advantages as well.

2PROJECT MANAGEMENT
Table of Contents
1. Introduction..................................................................................................................................4
2. Project management approach.....................................................................................................4
3. Project scope including milestones and management plan..........................................................5
4. Schedule baseline and work break down structure (WBS).........................................................6
5. Project plan list of schedule items/activities................................................................................8
6. Change management plan..........................................................................................................17
7. Communication management plan............................................................................................17
8. Cost baseline and procurement plans..........................................................................................5
9. Quality baseline and management plan.......................................................................................5
10. Risk management plan with a risk register..............................................................................10
11. Project approval requirements.................................................................................................12
References......................................................................................................................................13

3PROJECT MANAGEMENT
1. Introduction
This report depicts the roles and importance of project management mechanism in
industrial manufacturing. Effective and structured project management can reduce the risks
assure the quality of a project by ensuring the completion of project within estimated budget and
time. The rate of errors can be prevented and at the same time the project budget can be
controlled with regulatory and voluntary regulations. For this specific report the nominated
project is “The Addition of a Garden and BBQ Area on the Roof of the OPAIC Building”. It is
the role of the project manager and other project team members to complete the project within 6
months and estimated budget of $75,000.
In order to accomplish the project successfully measureable components those are to be
calculated and considered include project management approach, scope measuring the
milestones and management strategies. In addition to this, change management plan,
communication management, risk management and project approval requirements are to the
other factors that should be outlines at the project initiation phase. A cost baseline, quality
baseline, procurement management plan and project schedule are developed by the project team
members. The final project charter should be approved by the sponsor and the project manager.
2. Project management approach
Project management tools and techniques will be considered by the project manager to
design the work package with duration and cost details. For reducing the workload from the
project team members, skilled and experienced project resources will be nominated and allotted
for specific project activities. The aim of the project is to build an additional garden and BBQ

4PROJECT MANAGEMENT
area on the roof top of the OPAIC building mainly for the summer functions arranged for the
staffs of the company. The functions will be arranged in the BBQ areas should serve beverages
and must have ability to offer accommodations for 80 staffs. In order to reduce trash, pollution
and environmental degradation the principle of Green building for protecting the health of the
occupants are being used by the project manager. It will improve the overall productivity of the
project with environmental, economical and social profit. The operating cost for the BBQ area
will be diminished, the strain on the local infrastructure will be reduced. The quality of
surrounding air and water will be improved accordingly. With the effective consumption of
energy from biodiversity the ecosystem will be protected.
3. Project scope including milestones and management plan
The scope for this specific project is to develop additional garden area for the staffs
associated to the OPAIC Company. This additional garden area will build at the roof top of the
company if any functions are being arranged by the company itself. The designer should keep in
mind that the accommodation for the functions will be arranged for around 80 staffs. The
designer will consider the concept and principle of Green Building while developing the
building. It is expected that for the successful accomplishment of the project will not take longer
than 6 months. Maximum rate of success can be obtained from the green building with new
technologies. It will create such a green structure that will be beneficial for the economical and
social success of the company. The green construction can integrate the economical and social
factors all together.
For this specific project on “Addition of garden and BBQ area in the roof top of OPAIC
Company” mainly arranged for the summer functions and staff programs the fie main phases

5PROJECT MANAGEMENT
those will be considered include project initiation, project planning, development, monitoring
and control and project closure. It is necessary for the project manager to follow all these phases
accordingly so that within 6 months the project can be successfully accomplished. The
milestones and planning details are elaborated in this report below:
Milestone 1:
Completion of project
initiation phase
0 days Tue 8/21/18 Tue 8/21/18 25 business analyst
Milestone 2:
Completion of project
planning phase
0 days Mon
12/17/18
Mon
12/17/18 66 sponsors
Milestone 3:
Completion of project
development phase
0 days Fri 3/1/19 Fri 3/1/19 80 HR manager
Milestone 4:
Completion of project
monitoring and control
phase
0 days Mon
3/18/19 Mon 3/18/19 94 business analyst
Milestone 5:
Completion of project
closure phase
0 days Fri 3/29/19 Fri 3/29/19 106 operation
manager
4. Schedule baseline and work break down structure (WBS)
Schedule baseline is referred to as an approved version of schedule model which can be
changed accordingly with the changed taking place in the control process of the project. It is also
used to make comparison between the planned and actual cost and schedule results. It is possible
for any project that it contains contingency reservations which causes time buffer and cost buffer
as well. In order to avoid this kind of schedule uncertainty proper schedule baseline and work
break down structure is needed to be prepared by the project manager and project team members
as well. If the project scope and assumption changes then respectively the schedule baseline will
also change. The duration of different activities must be set based on its complexity. For
successful accomplishment of the BBQ garden area project documents such as schedule

6PROJECT MANAGEMENT
performance measures, start dates, finish dates, additional works and omitted works all are to be
defined with professional perfection. If new works are added by the project head then the
changes will also be reflected on the schedule baseline. The components those will be considered
for this specific project are as follows:
Baseline: Usually at the initiation point of the BBQ garden area project the project
baseline will be set to avoid further financial errors.
Cost and scope baseline: In order to obtain maximum satisfactory result for the
consumers the project management includes different responsibilities for the project manager
and the team members as well.
Performance maintenance baseline: In regards of the project management area proper
determination of the project resources, cost and time are very much necessary to prevent
unwanted activities or project actions.
Baseline finish date: The baseline finish dates are activated on those dates only on which
that particular activity is expected to be completed on successfully.
In order to reduce the workload from the project team members and to make the project
less complex this large BBQ garden area development project should be divided into small sub-
activities. For each of those activities different skillful and experienced human resources will be
allocated and it will be their responsibilities to complete that specific activity on that specified
time period without any error. The Work Breakdown Structure requires active participation from
the project team members and is comprise of three basic steps:
 Proper identification of the specific project deliverables

7PROJECT MANAGEMENT
 Segmentation of these activities into proper sub project activities
 Determining proper match between the project resources and their work packages
WBS Task Name Ranking
0 schedule for Addition of garden and
BBQ area
1 Project initiation phase
1.1 Understanding project details High
1.2 Developing project SMART goal High
1.3 Site analysis of OPAIC building High
1.4 Creating project assumptions High
1.5 Identifying project milestone High
1.6 Describing project purpose to the
project sponsors
High
1.7 Requirements gathering High
1.8 Requirements specifications High
1.9 Requirements analysis Medium
1.10 Project description with boundary and
limitation analysis
Medium
1.11 High level functional and non-
functional project requirements
Medium
1.12 Project description and boundaries Medium
1.13 Project assumptions and triple project
constraints
Medium
1.14 Summary milestones Medium
1.15 Project risks and risk register Medium
1.16 Budget summary High
1.17 Project stakeholders and resource
management details
High
1.18 High level functional and non-
functional project requirements
High
1.19 Project description and boundaries High
1.20 Project assumptions and triple project
constraints
High

8PROJECT MANAGEMENT
1.21 Summary milestones identification High
1.22 Feasibility analysis High
1.23 Interview for the project team High
1.24 Project team development High
1.25 Milestone 1: Completion of project
initiation phase
2 Project planning phase
2.1 Research
2.1.1 Details market research High
2.1.2 Acquisition of project vendors Low
2.1.3 Probability plan for consumer base Low
2.1.4 Interior design planning Medium
2.1.5 Exterior design planning Medium
2.1.6 Site proposal for OPAIC plan Medium
2.1.7 Food menu planning Medium
2.2 Project procurement planning
2.2.1 OPAIC building area/location
acquisition
Low
2.2.2 Permit for the business registry Low
2.2.3 Kitchen equipments Low
2.2.4 Renovation materials adoption Low
2.3 Project renovation planning
2.3.1 BBQ area demolition High
2.3.2 Garden and BBQ area construction High
2.3.3 Repairing and construction faults High
2.3.4 Installation of equipments High
2.3.5 Janitorial requirements analysis High
2.3.6 Onsite freezers High

9PROJECT MANAGEMENT
2.4 Advertisement for the BBQ area
2.4.1 Radio and television Medium
2.4.2 News papers and telephone calls Medium
2.4.3 Posters and banners Low
2.5 Project staffing
2.5.1 Personnel acquisition Low
2.5.2 Employee on job training classes Medium
2.5.3 Workshop arrangements Medium
2.5.4 Adopting training materials Low
2.5.5 Work schedule development Low
2.5.6 Janitorial staffing for the project Low
2.6 Project planning details
2.6.1 Risk management plan Medium
2.6.2 Contingency planning Medium
2.6.3 Communication program
development
Medium
2.6.4 Budget and time management plan High
2.6.5 Change management plan High
2.6.6 Technology implementation
planning
High
2.6.7 Incorporating green building
principles
High
2.6.8 Milestone 2: Completion of project
planning phase
3 Development phase
3.1 Green building Technology concept
implementation
Medium
3.2 Technology simulation Medium
3.3 Originating requirements
implementation
Medium
3.4 Functional requirements
implementation
Medium
3.5 Performance requirements
implementation
Low
3.6 Derived requirements implementation Low

10PROJECT MANAGEMENT
3.7 Energy trends implementation Low
3.8 Trade off analysis Low
3.9 Technology renew High
3.10 Catering service contract High
3.11 Electricity contract High
3.12 Other strategic planning High
3.13 Milestone 3: Completion of project
development phase
4 Project control and monitoring phase
4.1 Building inventory High
4.2 Developing training programs High
4.3 Energy consumption ideas High
4.4 Energy consumption strategies High
4.5 Cost analysis based on Green
building
High
4.6 Energy profile per square foot High
4.7 Green technology strategic approach High
4.8 Green technology tactical approach Low
4.9 Surveillance camera setting Low
4.10 Accommodation development for 80
staffs for OPAIC building
Low
4.11 Space efficiency analysis Low
4.12 ROI analysis Low
4.13 Milestone 4: Completion of project
monitoring and control phase
5 Project closure phase Low
5.1 Operation testing High
5.2 Stocking High

11PROJECT MANAGEMENT
5.3 Project flow and timing details High
5.4 Resupply scheduling High
5.5 Grand opening planning for the
business
High
5.6 Verification Low
5.7 Validation High
5.8 Post project maintenance plan Low
5.9 Project approval requirements High
5.10 Project approval documentation Low
5.11 Milestone 5: Completion of project
closure phase

12PROJECT MANAGEMENT
Figure 1: Project Gantt chart for The Addition of a Garden and BBQ Area project
(Source: created by author)

7PROJECT MANAGEMENT
Figure 2: Project network diagram for The Addition of a Garden and BBQ Area project
(Source: created by author)

8PROJECT MANAGEMENT
Key resources (time and cost against work packages)
Resource Name Std. Rate Responsibility
project manager $55.00/hr To complete the project within
estimated cost and time
finance manager $40.00/hr To estimate the accurate project
budget
interior designer $50.00/hr
To make the BBQ area attractive
to the customers or staffs of
OPAIC
caterers $38.00/hr To serve quality and unique food
items
HR manager $30.00/hr To manage the employees
sponsors $65.00/hr To invest proper capital
technical head $45.00/hr Ti incorporate technical Green
building principles
operation manager $45.00/hr To make the business operation
feasible
technical team $32.00/hr To develop technical structure
business analyst $48.00/hr To give market success and
competitive advantages
5. Project plan list of schedule items/activities
The entire project will take 6 months for successful completion with an estimated
budget rate of $72,730.00.
WB
S Task Name Duratio
n Start Finish Predecessor
s
Resource
Names Cost
0
schedule for
Addition of
garden and
BBQ area
180
days
Mon
7/23/18
Fri
3/29/19 $72,728.00
1 Project
initiation phase 22 days Mon
7/23/18
Tue
8/21/18 $9,232.00
1.1 Understanding
project details
1 day Mon
7/23/18
Mon
7/23/18
project
manager $440.00
1.2
Developing
project SMART
goal
1 day Tue
7/24/18
Tue
7/24/18 2 finance
manager $320.00

9PROJECT MANAGEMENT
1.3
Site analysis
of OPAIC
building
1 day Wed
7/25/18
Wed
7/25/18 3 interior
designer $400.00
1.4
Creating
project
assumptions
2 days Wed
7/25/18
Thu
7/26/18 3 caterers $608.00
1.5
Identifying
project
milestone
2 days Thu
7/26/18
Fri
7/27/18 4 HR manager $480.00
1.6
Describing
project purpose
to the project
sponsors
1 day Mon
7/30/18
Mon
7/30/18 5,6 sponsors $520.00
1.7 Requirements
gathering
1 day Tue
7/31/18
Tue
7/31/18 7 technical
head $360.00
1.8 Requirements
specifications
1 day Wed
8/1/18
Wed
8/1/18 8 operation
manager $360.00
1.9 Requirements
analysis
1 day Thu
8/2/18
Thu
8/2/18 9 technical
team $256.00
1.10
Project
description with
boundary and
limitation
analysis
1 day Fri
8/3/18
Fri
8/3/18 10 business
analyst $384.00
1.11
High level
functional and
non-functional
project
requirements
1 day Mon
8/6/18
Mon
8/6/18 11 interior
designer $400.00
1.12
Project
description and
boundaries
1 day Mon
8/6/18
Mon
8/6/18 11 caterers $304.00
1.13
Project
assumptions
and triple
project
constraints
1 day Tue
8/7/18
Tue
8/7/18 12,13 HR manager $240.00
1.14 Summary
milestones 1 day Wed
8/8/18
Wed
8/8/18 14 sponsors $520.00
1.15 Project risks
and risk register 1 day Thu
8/9/18
Thu
8/9/18 15 sponsors $520.00

10PROJECT MANAGEMENT
1.16 Budget
summary 1 day Fri
8/10/18
Fri
8/10/18 16 technical
head $360.00
1.17
Project
stakeholders
and resource
management
details
1 day Mon
8/13/18
Mon
8/13/18 17 operation
manager $360.00
1.18
High level
functional and
non-functional
project
requirements
1 day Tue
8/14/18
Tue
8/14/18 18 technical
team $256.00
1.19
Project
description and
boundaries
1 day Wed
8/15/18
Wed
8/15/18 19 business
analyst $384.00
1.20
Project
assumptions
and triple
project
constraints
1 day Thu
8/16/18
Thu
8/16/18 20 technical
head $360.00
1.21
Summary
milestones
identification
1 day Thu
8/16/18
Thu
8/16/18 20 operation
manager $360.00
1.22 Feasibility
analysis 1 day Fri
8/17/18
Fri
8/17/18 21,22 technical
team $256.00
1.23
Interview
for the project
team
1 day Mon
8/20/18
Mon
8/20/18 23 business
analyst $384.00
1.24 Project team
development 1 day Tue
8/21/18
Tue
8/21/18 24 interior
designer $400.00
1.25
Milestone 1:
Completion of
project
initiation phase
0 days Tue
8/21/18
Tue
8/21/18 25 business
analyst $0.00
2 Project
planning phase 84 days Wed
8/22/18
Mon
12/17/18 $34,768.00
2.1 Research 33 days Wed
8/22/18
Fri
10/5/18 $13,272.00
2.1.1 Details
market research 9 days Wed
8/22/18
Mon
9/3/18 26 project
manager $3,960.00
2.1.2 Acquisition of
project vendors
5 days Tue
9/4/18
Mon
9/10/18 29 finance
manager $1,600.00
2.1.3 2 days Tue Wed 30 interior $800.00

11PROJECT MANAGEMENT
Probability plan
for consumer
base
9/11/18 9/12/18 designer
2.1.4 Interior
design planning 3 days Thu
9/13/18
Mon
9/17/18 31 caterers $912.00
2.1.5 Exterior
design planning 5 days Tue
9/18/18
Mon
9/24/18 32 HR manager $1,200.00
2.1.6
Site
proposal for
OPAIC plan
3 days Tue
9/18/18
Thu
9/20/18 32 sponsors $1,560.00
2.1.7 Food
menu planning 9 days Tue
9/25/18
Fri
10/5/18 33,34 technical
head $3,240.00
2.2
Project
procurement
planning
20 days Mon
10/8/18
Fri
11/2/18 $7,008.00
2.2.1
OPAIC
building
area/location
acquisition
1 day Mon
10/8/18
Mon
10/8/18 35 technical
team $256.00
2.2.2
Permit for
the business
registry
5 days Tue
10/9/18
Mon
10/15/18 37 business
analyst $1,920.00
2.2.3 Kitchen
equipments 6 days Tue
10/16/18
Tue
10/23/18 38 interior
designer $2,400.00
2.2.4 Renovation
materials
adoption
8 days Wed
10/24/18
Fri
11/2/18 39 caterers $2,432.00
2.3
Project
renovation
planning
15 days Mon
11/5/18
Fri
11/23/18 $6,360.00
2.3.1 BBQ area
demolition 5 days Mon
11/5/18
Fri
11/9/18 40 sponsors $2,600.00
2.3.2
Garden
and BBQ area
construction
2 days Mon
11/12/18
Tue
11/13/18 42 sponsors $1,040.00
2.3.3
Repairing
and
construction
faults
2 days Wed
11/14/18
Thu
11/15/18 43 technical
head $720.00
2.3.4 Installation of
equipments
2 days Fri
11/16/18
Mon
11/19/18 44 operation
manager $720.00
2.3.5 Janitorial 2 days Tue Wed 45 technical $512.00

12PROJECT MANAGEMENT
requirements
analysis 11/20/18 11/21/18 team
2.3.6 Onsite
freezers 2 days Thu
11/22/18
Fri
11/23/18 46 business
analyst $768.00
2.4 Advertisement
for the BBQ
area
5 days Mon
11/26/18
Fri
11/30/18
technical
head $3,440.00
2.4.1 Radio and
television 1 day Mon
11/26/18
Mon
11/26/18 47 operation
manager $360.00
2.4.2
News
papers and
telephone calls
2 days Tue
11/27/18
Wed
11/28/18 49 technical
team $512.00
2.4.3 Posters
and banners 2 days Thu
11/29/18
Fri
11/30/18 50 business
analyst $768.00
2.5 Project
staffing 5 days Mon
12/3/18
Fri
12/7/18 $2,224.00
2.5.1 Personnel
acquisition 1 day Mon
12/3/18
Mon
12/3/18 51 project
manager $440.00
2.5.2
Employee
on job training
classes
1 day Tue
12/4/18
Tue
12/4/18 53 finance
manager $320.00
2.5.3 Workshop
arrangements 1 day Wed
12/5/18
Wed
12/5/18 54 interior
designer $400.00
2.5.4
Adopting
training
materials
1 day Wed
12/5/18
Wed
12/5/18 54 caterers $304.00
2.5.5
Work
schedule
development
1 day Thu
12/6/18
Thu
12/6/18 55,56 HR manager $240.00
2.5.6
Janitorial
staffing for the
project
1 day Fri
12/7/18
Fri
12/7/18 57 sponsors $520.00
2.6
Project
planning
details
6 days Mon
12/10/18
Mon
12/17/18 $2,464.00
2.6.1
Risk
management
plan
1 day Mon
12/10/18
Mon
12/10/18 58 operation
manager $360.00
2.6.2 Contingency
planning
1 day Tue
12/11/18
Tue
12/11/18 60 technical
team $256.00
2.6.3
Communication
1 day Wed
12/12/18
Wed
12/12/18
61 business
analyst
$384.00

13PROJECT MANAGEMENT
program
development
2.6.4
Budget
and time
management
plan
1 day Wed
12/12/18
Wed
12/12/18 61 interior
designer $400.00
2.6.5
Change
management
plan
1 day Thu
12/13/18
Thu
12/13/18 62,63 caterers $304.00
2.6.6 Technology
implementation
planning
1 day Fri
12/14/18
Fri
12/14/18 64 HR manager $240.00
2.6.7 Incorporating
green building
principles
1 day Mon
12/17/18
Mon
12/17/18 65 sponsors $520.00
2.6.8
Milestone
2: Completion
of project
planning phase
0 days Mon
12/17/18
Mon
12/17/18 66 sponsors $0.00
3 Development
phase 54 days Tue
12/18/18
Fri
3/1/19 $20,480.00
3.1
Green
building
Technology
concept
implementation
10 days Tue
12/18/18
Mon
12/31/18 67 operation
manager $3,600.00
3.2 Technology
simulation 12 days Tue
1/1/19
Wed
1/16/19 69 technical
team $3,072.00
3.3
Originating
requirements
implementation
6 days Thu
1/17/19
Thu
1/24/19 70 business
analyst $2,304.00
3.4
Functional
requirements
implementation
6 days Thu
1/17/19
Thu
1/24/19 70 technical
head $2,160.00
3.5
Performance
requirements
implementation
4 days Fri
1/25/19
Wed
1/30/19 71,72 operation
manager $1,440.00
3.6
Derived
requirements
implementation
4 days Thu
1/31/19
Tue
2/5/19 73 technical
team $1,024.00
3.7 Energy
trends
4 days Wed
2/6/19
Mon
2/11/19
74 business
analyst
$1,536.00

14PROJECT MANAGEMENT
implementation
3.8 Trade off
analysis 4 days Tue
2/12/19
Fri
2/15/19 75 interior
designer $1,600.00
3.9 Technology
renew 4 days Mon
2/18/19
Thu
2/21/19 76 project
manager $1,760.00
3.10 Catering
service contract 4 days Fri
2/22/19
Wed
2/27/19 77 finance
manager $1,280.00
3.11 Electricity
contract 1 day Thu
2/28/19
Thu
2/28/19 78 interior
designer $400.00
3.12
Other
strategic
planning
1 day Fri
3/1/19
Fri
3/1/19 79 caterers $304.00
3.13
Milestone 3:
Completion of
project
development
phase
0 days Fri
3/1/19
Fri
3/1/19 80 HR manager $0.00
4
Project
control and
monitoring
phase
11 days Mon
3/4/19
Mon
3/18/19 $4,608.00
4.1 Building
inventory 1 day Mon
3/4/19
Mon
3/4/19 81 technical
head $360.00
4.2
Developing
training
programs
1 day Tue
3/5/19
Tue
3/5/19 83 operation
manager $360.00
4.3
Energy
consumption
ideas
1 day Wed
3/6/19
Wed
3/6/19 84 technical
team $256.00
4.4
Energy
consumption
strategies
1 day Wed
3/6/19
Wed
3/6/19 84 business
analyst $384.00
4.5
Cost
analysis based
on Green
building
1 day Thu
3/7/19
Thu
3/7/19 85,86 interior
designer $400.00
4.6
Energy
profile per
square foot
1 day Fri
3/8/19
Fri
3/8/19 87 interior
designer $400.00
4.7
Green
technology
strategic
approach
1 day Mon
3/11/19
Mon
3/11/19 88 HR manager $240.00
4.8 Green 1 day Tue Tue 89 technical $616.00

15PROJECT MANAGEMENT
technology
tactical
approach
3/12/19 3/12/19
head,
technical
team
4.9 Surveillance
camera setting 1 day Wed
3/13/19
Wed
3/13/19 90
technical
head,
technical
team
$616.00
4.10
Accommodatio
n development
for 80 staffs for
OPAIC building
1 day Thu
3/14/19
Thu
3/14/19 91 technical
head $360.00
4.11
Space
efficiency
analysis
1 day Fri
3/15/19
Fri
3/15/19 92 operation
manager $360.00
4.12 ROI
analysis 1 day Mon
3/18/19
Mon
3/18/19 93 technical
team $256.00
4.13
Milestone 4:
Completion of
project
monitoring and
control phase
0 days Mon
3/18/19
Mon
3/18/19 94 business
analyst $0.00
5 Project
closure phase 9 days Tue
3/19/19
Fri
3/29/19 $3,640.00
5.1 Operation
testing 1 day Tue
3/19/19
Tue
3/19/19 95 operation
manager $360.00
5.2 Stocking 1 day Wed
3/20/19
Wed
3/20/19 97 technical
team $256.00
5.3
Project flow
and timing
details
1 day Thu
3/21/19
Thu
3/21/19 98 business
analyst $384.00
5.4 Resupply
scheduling 1 day Thu
3/21/19
Thu
3/21/19 98 interior
designer $400.00
5.5
Grand
opening
planning for the
business
1 day Fri
3/22/19
Fri
3/22/19 99,100 sponsors $520.00
5.6 Verification 1 day Mon
3/25/19
Mon
3/25/19 101 technical
head $360.00
5.7 Validation 1 day Tue
3/26/19
Tue
3/26/19 102 operation
manager $360.00
5.8
Post project
maintenance
plan
1 day Wed
3/27/19
Wed
3/27/19 103 technical
team $256.00

16PROJECT MANAGEMENT
5.9
Project
approval
requirements
1 day Thu
3/28/19
Thu
3/28/19 104 business
analyst $384.00
5.10
Project
approval
documentation
1 day Fri
3/29/19
Fri
3/29/19 105 technical
head $360.00
5.11
Milestone 5:
Completion of
project closure
phase
0 days Fri
3/29/19
Fri
3/29/19 106 operation
manager $0.00
Maori Protocol
The Maori perspectives or Maori protocol is being used in every business
organizations for minimizing the risk factors and make easy decisions for the commercial
success of the company. For organizational change management this protocol is used by
the project owners. For example in this additional garden and BBQ area development in
OPAIC building roof, the project authority should have considered the concept of Maori
Protocol. Ngā Kaihautū Tikanga Taiao has developed this protocol for the business
change management. For the wellbeing of the present and future generation, by ensuring
the culture, spiritual health this protocol is necessary to be followed by the project
associates. The principle followed by the protocol defines the following:
 Principle of partnership
 Protection principle
 Participation principle
 Potential and productive relationships
 Informed decision making principle

17PROJECT MANAGEMENT
6. Change management plan
The change management program developed for the project is followed by the
below phases:
 Proper identification of changes
 Building technical team for green building
 Creating project change vision
 Removal of different obstacles
 Integrate changes
 Implementation of changes
In order to obtain life changing opportunities and long term sustainability it is
necessary for the company to consider different aspects of change management protocols
and the above mentioned steps should be followed by the project managers and team
members respectively. The EPA will try to make sure that the Maori have accurate access
to the decision making approach. Though, in this approach the new issues outside the
actual submission can never be raised.
7. Communication management plan
It is necessary for the project manager and the project team members to
communicate with each other following all the communication details. In order to design
an additional garden area for the staffs to arrange summer programs it is necessary to
communicate with the rest of the project team members to make them more familiar
about the project requirements and the success criteria as well. It has been expected that
if the project assumptions are framed based on the BBQ project success criteria then the

18PROJECT MANAGEMENT
final interior or the ultimate garden design area will be come up as a successful one.
However, professional communication is a very important thing that has to be followed
by each of the project team members during the initiation, planning and project
development period. The factors considered for the communication are purpose, weekly
status report, target audience, frequency, owner of the communication and distribution
channel. The communication plan developed for this specific project is elaborated below:

5PROJECT MANAGEMENT
I
D
Communicatio
n
Vehicle
Target
Audience
Description/
Purpose
Frequenc
y Owner
Distributio
n
Vehicle
Internal /
External Comments
1 Weekly status
report
Project
Team
Communicate
updated project
status
Monthly John
Lee
email and
presentation
Both Internal &
External
The project status
report will help to
monitor the
progress of the
project
2 Weekly progress
report
project
developmen
t team
members
to develop the
project objectives
weekly Steve
smith
email and
presentation
Internal It will help to
design the project
success criteria
3 Weekly status
report
project
manager
and
sponsors
To estimate the total
time and budget
Monthly Steve
smith
email and
presentation
Internal and external To meet the
expectation of the
consumers
4 Weekly progress
details report
Interior
designer
and project
planner
To discuss about the
details of BBQ area
interior
Monthly Andrew
Jackson
Presentation
and
conference
Internal and external To develop a eye
soothing and
attractive design
and environment
to catch more
customers
5 Weekly progress
details report
project
planner and
manager
discuss about
catering and
accommodation
weekly Steve
smith
email and
presentation
Internal and external It will help to
create a proper
accommodation
for the customers
who are attending
the program
6 Weekly progress
details report
technical
department
About the
application of green
building principles
Monthly Willia
m
Watson
face to face
meeting and
presentation
Internal and external It will make sure
the energy will be
consumed
7 Feasibility
report
finance
team and
sponsors
Total budget and
time
weekly Rodric
Flemin
g
face to face
meeting
Internal and external To successfully
complete the
project within
estimated budget
and time.

5PROJECT MANAGEMENT
8. Cost baseline and procurement plans
Creation of project budget, cost baseline and a project plan is essential for
managing this project and accomplish this within estimated time as well. Cost baseline
establishes proper balance between cost and time. Mainly for the interior the cost may
vary with changing timeline. However proper cost baseline will help to at-least estimate
the expected time to complete a specific activity.
The project management plan for “Addition of a garden and BBQ area on the roof
of the OPAIC building”, five parent phases are applied in terms of project initiation,
planning, development, monitor and controlling and closure. Though, at the closure
phase the project does not actually complete rather a project needs post project
maintenance also for giving satisfactory resultant to the customers.
9. Quality baseline and management plan
The mission of the “Addition of a garden and BBQ area on the roof of the OPAIC
building” project is to serve quality food and beverages to the staffs who is attending the
functions. They must have a unique selling point for the fusion barbeque cuisine and also
social perspectives related to the concept that may separate the food quality from other
restaurants and caterers. The prices for the food products are needed to be reasonable
enough so that more number of clients can afford them.
Items Targets
Food products Affordable Tasty and delicious
Beverages Affordable Unique than others

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Accommodation Comfortable Well decorated
For other tasks the quality descriptions are mentioned below:
Task Name Quality
schedule for Addition of garden and BBQ
area
Understanding project details High
Developing project SMART goal High
Site analysis of OPAIC building High
Creating project assumptions High
Identifying project milestone High
Describing project purpose to the
project sponsors
High
Requirements gathering High
Requirements specifications Medium
Requirements analysis Medium
Project assumptions and triple project
constraints
High
Summary milestones High
Project risks and risk register High
Budget summary High
Project stakeholders and resource
management details
High
High level functional and non-functional
project requirements
High
Project description and boundaries High
Project assumptions and triple project
constraints
High
Summary milestones identification High

7PROJECT MANAGEMENT
Feasibility analysis High
Interview for the project team Medium
Project team development Medium
Details market research Medium
Acquisition of project vendors Medium
Probability plan for consumer base Medium
Interior design planning High
Exterior design planning High
Site proposal for OPAIC plan High
Food menu planning High
OPAIC building area/location
acquisition
High
Permit for the business registry High
Kitchen equipments High
Renovation materials adoption High
BBQ area demolition High
Garden and BBQ area construction High
Repairing and construction faults High
Installation of equipments High
Janitorial requirements analysis Medium
Onsite freezers Medium
Radio and television Medium
News papers and telephone calls Medium
Posters and banners Medium
Personnel acquisition Medium

8PROJECT MANAGEMENT
Employee on job training classes Medium
Workshop arrangements Medium
Adopting training materials Medium
Work schedule development Medium
Janitorial staffing for the project Medium
Risk management plan Medium
Contingency planning Medium
Communication program development Medium
Budget and time management plan Medium
Change management plan Medium
Technology implementation planning Medium
Incorporating green building
principles
Medium
Green building Technology concept
implementation
High
Technology simulation High
Originating requirements
implementation
High
Functional requirements implementation High
Performance requirements
implementation
High
Derived requirements implementation High
Energy trends implementation High
Trade off analysis High
Technology renew High
Catering service contract Medium
Electricity contract Medium

9PROJECT MANAGEMENT
Other strategic planning Medium
Building inventory Medium
Developing training programs Medium
Energy consumption ideas Medium
Energy consumption strategies Medium
Cost analysis based on Green building High
Energy profile per square foot High
Green technology strategic approach High
Green technology tactical approach High
Surveillance camera setting High
Accommodation development for 80
staffs for OPAIC building
High
Space efficiency analysis High
ROI analysis High
Operation testing High
Stocking High
Project flow and timing details High
The fragrance and essence of the food products they will be serving should be
absolutely unique. Besides the food products the quality of accommodations for the
additional garden and BBQ area on the roof of the OPAIC building should be
comfortable for the staffs who will be attending the programs and functions arranged.
The more delicious foods they will serve on time and good quality that much clients they
can grab. For promoting the “Addition of a garden and BBQ area on the roof of the
OPAIC building” project online social media platform will also be used. Moreover, the

10PROJECT MANAGEMENT
main three components that are necessary to measure include price, quantity and quality
of foods and beverages.
10. Risk management plan with a risk register
For “Addition of a garden and BBQ area on the roof of the OPAIC building”
project risk management act as a leadership approach which make sure that the potential
threats that may interrupt the project success will be identified and dealt by the project
manager and other team members before the derail of the project. Risk management is a
key process used by the project managers to monitor and control the project. With the
help of a risk log the project manager can develop project plans eventually and
successfully. Easily project managers can spot the troubles and can also make easy
decisions.
Not only can this but also fundamental business level changes also be
incorporated to the project with proper risk management strategies. Where the projects
need enough focus and concentration from the team members are defined by the
identification of proper risks. Vast and robust enterprise level risk management
approaches are required to be developed by the project team members to mitigate the
different project level issues that the “Addition of a garden and BBQ area on the roof of
the OPAIC building” project may face during the development and implementation
phase. The risk register developed for this specific project is elaborated below:
Risks Impact Frequency Mitigation strategies
Lack of
technical
High Rare On job technical training classes and
workshops are to be arranged by the project

11PROJECT MANAGEMENT
experts owners to make the project team members
familiar with the project objectives. Not only
this, but also for developing green buildings
at the initiation team members hiring phase
their skills and performance details should be
measured.
Incorrect
budget plan
High Possible Before the development of the project the
owner should calculate the project budget to
make sure that the project will be profitable
for them. However, the sponsors should also
invest the equal amount of financial support
for the development of the project.
Incorrect
resource
assignment
Medium Frequent For each and individual project activity
proper resources should be allocated by the
project head based on their skills and
knowledge. They should have proper
engagement to their job roles to satisfactorily
complete their responsibilities within the
estimated time and budget.
Inaccurate time
management
High Possible Improper management of time will negatively
affect the overall budget or cost and scope of
the project too. Thus, at the project initiation
phase, proper time based on the project

12PROJECT MANAGEMENT
complexity should be prepared to avoid
additional cost oriented issues.
11. Project approval requirements
The project sponsors and the project manager’s role are to approve the “Addition
of a garden and BBQ area on the roof of the OPAIC building” project within estimated
budget and time. The project requirements are dependent on the project charter elements.
The necessary high level project approval requirements are as follows:
 Project purpose or details project justification
 SMART project objectives and relevant success criteria
 High level functional and non-functional project requirements
 Project description and boundaries
 Project assumptions and triple project constraints
 Summary milestones
 Project risks and risk register
 Budget summary
 Project stakeholders and resource management details
 Project signoff documents
 Assigned managers and authority level responsibilities and sponsors
details
 Final documentation for “Addition of a garden and BBQ area on the roof
of the OPAIC building” project

13PROJECT MANAGEMENT
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