Going Completely Paperless in the Office

This report discusses the prospects of Going completely paperless in the office. It provides a brief discussion of the topic, advantages, disadvantages, and an appropriate conclusion. The report aims to be presented to the Manager of ABC organisation.

Running head: GOING COMPLETELY PAPERLESS IN THE OFFICE
GOING COMPLETELY PAPERLESS IN THE OFFICE
Name of student
Name of university
Author’s note:

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GOING COMPLETELY PAPERLESS IN THE OFFICE
Table of Contents
Introduction....................................................................................................................2
Discussion......................................................................................................................2
Elimination of the paper using automation................................................................2
Digitisation of the documents that are paper based...................................................3
Issues of adopting the paperless office.......................................................................3
Conclusion......................................................................................................................4
Reference........................................................................................................................5

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GOING COMPLETELY PAPERLESS IN THE OFFICE
Introduction
This report aims to discuss the prospects of Going completely paperless in the office.
This report is to be presented to the Manager of ABC organisation. A brief discussion of the
topic is provided in the report along with the advantages and the disadvantages of
implementing this mechanism is offered clearly in the report. Finally, an appropriate
conclusion is provided for the report.
The idea of the going completely paperless in the office originated initially for saving
the natural resource in the world and it would also comprise of several benefits for the
organisations (Orantes-Jimenez et al., 2015). This is main reason why this idea originated in
the minds of business managers.
Discussion
Any office with paperless approach is the work setting where the extensive utilisation
of paper is restricted and it is immensely reduced. This plan is executed by the conversion of
the documents and any other products into the digital form and this process is referred as the
digitisation (Mushtaq, 2014).). The proponents claims that the introduction of “going
paperless” could help in saving additional money, save significant space, boost the
productivity, make the documentation along with the simplification of the information
distribution with the implementation of additional security to the sensitive materials and
ultimately help environment immensely.
Elimination of the paper using automation
The requirement of paper could be eliminated utilising the online schemes like the
replacing of the index cards and the rolodexes with the databases, the faxes and the types
letters with the use of email and the use of the internet as the replacement of reference book.

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GOING COMPLETELY PAPERLESS IN THE OFFICE
Another method that could be utilised for eliminating the paper is the automation of the
processes that are paper based and depends on the forms, surveys and the application for
capturing and sharing data (Tiwari, Diwan, & Sahu, 2016). This technique is commonly
referred as the electronic forms and it is commonly accomplished by the utilisation of the
prevailing print-perfect documents in the electronic formats for allowing the pre-filling of the
prevailing data, capture the data manually that is provided by the end-users, offering the
secured techniques for submitting the form information for the processing system and then
digitally sign electronic documents deprived of worry of printing.
Digitisation of the documents that are paper based
One more crucial aspect of the philosophy of paperless office involves the alteration
of the paper documents, microfiche, photos, engineering plans, along with several additional
systems that are based on paper to the documents that are digital. The technologies, which
might be utilised for the conversion might include the solutions using digital mails, scanners,
wide format drawings and the book copiers (Weaver & Weaver, 2014). Each technology
utilises the software that could perform the conversion of the raster formats in any other
forms relying on the requirements.
Issues of adopting the paperless office
The major difficulty that is faced by the organisation while implementing the
paperless office is that majority of the communication of the business is with the other
individuals and the businesses as it is opposed to being just internal. The communication
using the digital medium requires the recipient and the sender to have the access to proper
hardware and software. The costs and the temporary productivity losses while conversion
into the paperless office are the major factor including the regulations of the governments, the
standards of industry, the requirements in the legal grounds and the business policies that
might hamper the conversion into the paperless office (Karlsson & Stöckel, 2017). The

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GOING COMPLETELY PAPERLESS IN THE OFFICE
business might encounter several problems that could be the technological problems like the
compatibility of the file arrangement, the durability of the digital document, the steadiness of
the systems and the lack of the technological skills among the employees and other staffs.
The major issue that is faced by the organisation while the idea of paperless office originates
is the issue of capturing the digital marks in the cost-efficient and the submissive manner
(Indrajit, Wahyuningsih & Tinaria, 2018). These are reasons why, even though there could
the reduction of utilisation of paper in the offices, some of the uses of paper would always
prevail. Going completely paperless might not be achieved depending upon the business
needs and the requirements.
Conclusion
Therefore, it could be concluded that the implementation of the paperless office is
rather difficult as some of the functions of the paper would always be there in the offices.
Any office with paperless approach is the work setting where the extensive utilisation of
paper is restricted and it is immensely reduced. One more crucial aspect of the philosophy of
paperless office involves the alteration of the paper documents, microfiche, photos,
engineering plans, along with several additional systems that are based on paper to the
documents that are digital. The major difficulty that is faced by the organisation while
implementing the paperless office is that majority of the communication of the business is
with the other individuals and the businesses as it is opposed to being just internal.

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GOING COMPLETELY PAPERLESS IN THE OFFICE
Reference
Indrajit, R. E., Wahyuningsih, R., & Tinaria, L. (2018, March). Implementation of Paperless
Office in the Classroom. In World Conference on Information Systems and
Technologies (pp. 508-517). Springer, Cham.
Karlsson, M., & Stöckel, F. (2017). The Myth of the Paperless Office: Is there a key amongst
the clouds?.
Mushtaq, M. (2014). Parablility or Veracity of Paperless Society and the stand of
Libraries. Journal of Library & Information Science, 4(4), 431-448.
Orantes-Jimenez, S. D., Zavala-Galindo, A., & Vazquez-Alvarez, G. (2015). Paperless
Office: a new proposal for organizations. Systemics, Cybernetics and
Informatics, 13(3), 47-55.
Tiwari, U., Diwan, T. D., & Sahu, N. (2016). Save Green, Go Green Through
Paperless. International Journal of Recent Trends in Engineering & Research
(IJRTER), 3(1).
Weaver, R., & Weaver, D. D. (2014). Making Your Office Paperless and More Efficient.