Documentation for a Sole Proprietorship Grocery Business in Kota Kinabalu

This report provides information on a sole proprietorship grocery business in Kota Kinabalu, including its products/services, location, and manpower. It also covers the documentation required for cost of goods sold, sales, payment, and receipts, including payment to workers and other transactions. The report includes examples of invoices and purchase returns, as well as revenue recognition through the sale of old newspaper and repaired furniture.

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By student name
Professor
University
Date: 07 January 2018.
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Contents
Introduction.................................................................................................................................................3
Information on business..............................................................................................................................3
Location of business....................................................................................................................................3
Payment to workers: Documentation.........................................................................................................5
Other transactions for the month: Documentation.....................................................................................6
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Introduction
In the given case, there is a sole proprietorship business at Kota Kinabalu area. The business is
dealing in the groceries item. As an owner, different business requirements and the source of
business is required. The bried description of the business, its products/services, location/address
has been given. Besides that, the manpower it employs and the detailed source and types of
documentation that is required in cost of goods sold, sales, payment and receipts have been
shown. A detailed report of these have been given below (Alexander, 2016).
Information on business
The name of the grocery store will be “A – Z Grocery Store” and the main reason for selecting
such a name for the business is that all the types of the grocery material would be available at the
store be it food material or fruits or vegetables. It also consists of frozen food, stationery, bakery
items, health and beauty products, beer, wine and liquor, baby care products, dried food items,
cosmetics, diet foods, etc (Goldmann, 2016).
Location of business
The business is located in Kota Kinabalu area of Malaysia. It is the capital of Sabah state which
is the northern part of Borneo Island. The shop is situated in the middle of the market which is
assessible to the people residing all around the city. The shop is open 6 days a week from
Thursday to Tuesday and half a day on Wednesday. Full address of the shop is mentioned below:
“A – Z Grocery Store,
34, Main Market road,
Kota Kinabalu, Sabah, Malaysia”
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The picture of the premise is shown below:
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Payment to workers: Documentation
There are 2 workers who are being employed in the shop. They are being paid RM 1200 per
month towards the end of every month. The main documentation which is required at the point
of time of payment of salaries is the Salary slip, the format of which is mentioned below. Besides
this, all the details pertaining to a particular employee is already being maintained in the master
file as to the no. of days of attendance, the salary package, the family details, the identity card,
etc. The payment is done through cash or bank as per the convenience.
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Other transactions for the month: Documentation
There are various types of transactions which happen during the course of the business. Some of
these are cash or credit prurchases, return outwards and inwards, carriage inwards and outwards,
insurance, cash and credit sales, payment to creditors and other 3rd party vendors, receipts from
the debtors and revenue recognition. There are numerous other transactions which cannot be
limited to a fixed number. The documentation required for the following mainly include the
invoices for sale to customers, credit and debit notes, bills for all the types of expenses, payment
voucher for vendors, bill of entry in the of imports and exports, etc. Some of these are shown
below. The month which has been considered here for the purpose of the documentation is
March.
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1. Expenses on repair of furniture: This is in nature of expense being incurred.
Z Services INVOICE
Date: 07/03/2018
Company Inc , Invoice Creater: Abdul R
PO Box:5678, [e-mail]
Palo Ato:8907 ( 65) 567-4567
Malaysia
Total $20.00
 Repairs
 Spare Parts
 Installation
 Home delivery
www.zservices.com Visit our blog www.blog.zservices.com Follow us Twitter, Facebook.
Item No Description Qty Price
1 Furniture Repairs 1 20.00
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2. Sales of groceries on credit: This is in the nature of sales made on credit.
A – Z Grocery Store INVOICE
DATE: March 8, 2018
34, Main Market road INVOICE # 56
Kota Kinabalu, Sabah, Malaysia
Phone: [phone]
Bill To: Ship To:
Karim S Karim S
Didwan Street' Didwan Street'
Malaysia Malaysia
# AMOUNT
1 $8.00
2 $10.50
3 $7.50
4 $2.00
SUBTOTAL $28.00
TAX RATE 5.60%
SALES TAX 1.57
OTHER -
TOTAL 29.57$
DESCRIPTION
Apple
Rice
Vegetables
Coke
Sale on credit by A – Z Grocery Store. If you have any
questions concerning this invoice, contact Name.
THANK YOU FOR YOUR BUSINESS!
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3. Sale of groceries on cash: The below invoice is for sale made in cash
A – Z Grocery Store INVOICE
DATE: March 8, 2018
34, Main Market road INVOICE # 183
Kota Kinabalu, Sabah, Malaysia
Phone: [phone]
Bill To: Ship To:
Ashley J Ashley J
South Road South Road
Malaysia Malaysia
# AMOUNT
1 $10.00
2 $15.00
3 $28.00
4 $16.80
5 $6.50
6 $3.00
SUBTOTAL $79.30
TAX RATE 5.60%
SALES TAX 4.44
OTHER -
TOTAL 83.74$
Wheat
Rice
Vegetables
Nuts
DESCRIPTION
Banana
Dal
Paid in cash to A – Z Grocery Store. If you have any
questions concerning this invoice, contact Name.
THANK YOU FOR YOUR BUSINESS!
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4. Sale to the wholesaler at wholesale rates and payment received through card.
A – Z Grocery Store INVOICE
DATE: March 8, 2018
34, Main Market road INVOICE # 112
Kota Kinabalu, Sabah, Malaysia
Phone: [phone]
Bill To: Ship To:
JJ Traders JJ Traders
BB Market BB Market
Malaysia Malaysia
# AMOUNT
1 $80.00
2 $110.00
3 $150.00
4 $25.00
5 $42.00
6 $10.00
7 $20.00
SUBTOTAL $437.00
TAX RATE 5.60%
SALES TAX 24.47
OTHER -
TOTAL 461.47$
DESCRIPTION
Soap
Rice
Nuts
Vegetables
Dals
Garbage bags
Fruits
Paid through card to A – Z Grocery Store. If you have any
questions concerning this invoice, contact Name.
THANK YOU FOR YOUR BUSINESS!
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5. Installation of AC: This is in the nature of expenses or payment made to creditors
Z Services INVOICE
Date: 20/03/2018
Company Inc , Invoice Creater: Rahim K
PO Box:5678, [e-mail]
Palo Ato:8907 ( 65) 567-4567
Malaysia
Total $40.00
 Repairs
 Spare Parts
 Installation
 Home delivery
www.zservices.com Visit our blog www.blog.zservices.com Follow us Twitter, Facebook.
Item No Description Qty Price
1 Installation of AC 1 40.00
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6. Credit Purchase of goods: The below invoice shows the credit purchases.
134
Quantity Unit Price Amount
50 $2.00 $100.00
18 $3.00 $54.00
100 $1.00 $100.00
50 $0.50 $25.00
Sub Total: $279.00
Sales Tax: 5.50%
Total: $294.35
Invoice
March 03,2018
Invoice NO:
Description
A – Z Grocery Store
34, Main Market road
Kota Kinabalu, Sabah, Malaysia
Phone: [phone]
Rice
Detergent Powder
Wheat
Apples
Make all cheques payable to:
Grofer Foods
If you have any questions concerning this invoice, call:
Phone: [phone]
THANK YOU FOR YOUR BUSINESS!
Grofer Foods
South Road
Malaysia
Phone: [phone]
Grofer
Foods
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7. Purchase of the goods on cash basis: Below invoice shows the cash purchase of goods.
134
Quantity Unit Price Amount
100 $2.50 $250.00
80 $0.60 $48.00
50 $5.00 $250.00
30 $1.00 $30.00
50 $0.80 $40.00
Sub Total: $618.00
Sales Tax: 5.50%
Total: $651.99
Fresh Food Store
If you have any questions concerning this invoice, call:
Phone: [phone]
THANK YOU FOR YOUR BUSINESS!
Payment made in cash to:
Banana
Vegetables
Phone: [phone]
Description
Daal
Soap
Beer
Invoice NO:
A – Z Grocery Store
34, Main Market road
Kota Kinabalu, Sabah, Malaysia
Invoice
March 15,2018
Fresh Food Store
CW Road
Malaysia
Phone: [phone]
Fresh Food
Store
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8. Purchase returns of goods purchased from Fresh food store: This is purchase returns of
the good purchased last day.
134
Quantity Unit Price Amount
10 $2.50 $25.00
5 $0.60 $3.00
2 $5.00 $10.00
5 $1.00 $5.00
Sub Total: $43.00
Sales Tax: 5.50%
Total: $45.37
A – Z Grocery Store
If you have any questions concerning this invoice, call:
Phone: [phone]
THANK YOU FOR YOUR BUSINESS!
Purchase Return Invoice
Payment made in cash to:
Banana
Phone: [phone]
Description
Daal
Soap
Beer
Invoice NO:
A – Z Grocery Store
34, Main Market road
Kota Kinabalu, Sabah, Malaysia
March 16,2018
Fresh Food Store
CW Road
Malaysia
Phone: [phone]
Fresh Food
Store
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9. Revenue through sale of old newspaper on credit: This is in nature of revenue line item.
DATE: 3/ 12/ 2018
Layson Street INVOICE # 13
3rd Cross Customer ID 8263
Malaysia
Phone : [phone] Due Date 3/15/2018
BILL TO
A – Z Grocery Store
34, Main Market road
Kota Kinabalu, Sabah, Malaysia
Phone: [phone]
TAXED AMOUNT
X 100.00
[42] Subtotal 100.00
Taxable 100.00
Tax rate 5.500%
Tax due 5.50
Other -
TOTAL Due 105.50$
Sale of old newspaper
100 kgs @ RM 1
Thank You For Your Business!
If you have any questions about this invoice, please contact
Phone : [phone]
Make all checks payable to
Fancy Retailers
INVOICEFancy Retailers
OTHER COMMENTS
1. Total payment due in 30 days
2. Please include the invoice number on your check
DESCRIPTION
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10. Revenue through sale of repaired furniture: This is in nature of revenue line item.
DATE: 3/ 20/ 2018
A – Z Grocery Store INVOICE # 50
34, Main Market road Customer ID 2894
Kota Kinabalu, Sabah, Malaysia
Phone: [phone] Due Date 3/25/2018
BILL TO
Shah Furnitures
Main market Road
Kota Kinabalu, Malaysia
Phone: [phone]
TAXED AMOUNT
X 250.00
[42] Subtotal 250.00
Taxable 250.00
Tax rate 5.500%
Tax due 13.75
Other -
TOTAL Due 263.75$
If you have any questions about this invoice, please contact
Phone: [phone]
Thank You For Your Business!
Make all checks payable to
A - Z Grocery Store
OTHER COMMENTS
1. Total payment due in 30 days
2. Please include the invoice number on your check
Sale of old furniture items
A - Z Grocery Store INVOICE
DESCRIPTION
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References
Alexander, F. (2016). The Changing Face of Accountability. The Journal of Higher Education, 71(4), 411-
431.
Goldmann, K. (2016). Financial Liquidity and Profitability Management in Practice of Polish Business.
Financial Environment and Business Development, 4, 103-112. Retrieved from
https://doi.org/10.1007/978-3-319-39919-5_9
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