Health Finance and Project Management

This project plan aims to manage and control the issues of obesity in the community. It outlines the work breakdown structure, communication plan, risk analysis, and project budget.

Running head: HEALTH FINANCE AND PROJECT MANAGEMENT 1
HEALTH FINANCE AND PROJECT MANAGEMENT
Student’s name
Institution

HEALTH FINANCE AND PROJECT MANAGEMENT 2
Health Finance and Project Management
Problem Statement
Recent studies show that Obesity has become one of the detrimental health issues in
society (Olds at el., 2010). A recent survey carried out in Australia shows that about 63% of
adults are suffering from obesity. Similar survey highlights that 28% of the adults are currently
in the state of being obese. According to the projections, the cases of obesity will be about 70%
by the year 2025 in Australia (Colaguiuri at el., 2010). According to studies, obesity is highly
contributed by genetics and its interplay with the environment. Also, obesity is contributed by
high intake of energy food. Scholars argue that obesity causes various disorders and diseases
such as cancers, diabetes, and cardiovascular.
Project Mission Statement
The Mount Pleasant Community Healthcare project plan aims at providing definitions of
the project, project plans, and objectives. Also, the plan aims at introducing health care facilities
to cater to the health of aged people and those with disabilities (Raine at el., 2010). It is evident
that obesity has raised significant concern among the community, which leads to various diseases
such as cancer and diabetes. The new clinic aims at offering services such as screening,
diagnosis, and monitoring of obese people to develop a suitable treatment. This Project plan will
be essential to the community.
Project goals
This plan aims to manage and control the issues of obesity in the community. Also, this
project plan will aim at preventing future projection against obesity within Australia.
Additionally, projects aim at developing a comprehensive framework for controlling and dealing
with the increasing cases of obesity within Australia (Forman at el., 2013).

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Project Objectives
The project plan has the following objectives:
 Establishment of early childhood policies aims at preventing obesity among children
 Establishment of a primary care facility aimed at managing the problem of obesity.
 Adoption of better policies and practices aimed at providing affordable health foods
which can help to curb the chances of obesity in the community
 Ensuring the public has access to both public and private health insurance and other
incentives for preventing obesity. These incentives include; diagnosis, screening, and
treatment.
 Establishment of better training programs to the public to prevent the cases of obesity and
overweight.
 Adoption of school-based programs aimed at preventing chances of obesity among the
children.
 Employment of more health clinical officers aimed at obesity prevention in the
community
 Adoption of-of policies and practices aimed at reducing the consumption of sugary food,
which increases the chances of obesity among the community (Mathews at el., 2010).
Project plan strategies
Food retail: Expanding retails and food services to improve the availability of healthy
food and limit the consumption of unhealthy food.
Regular monitoring: There would be regular monitoring of people’s body weight, food
environments, and evaluations of various programs and policies.

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Governance: Proper governance will enhance access to government information and
assessing health impacts.
Funding and resource provision: There will be funding for research on obesity and
prevention methodologies.
Community support: This will enhance food and nutrition education and establishment of
proper mechanism to support community interventions.
Food restriction: Restriction against the consumption of unhealthy food, that can lead to
obesity.
Deliverables
Deliverable 1: Counselling and Education
It will ensure that the public is educated on healthy food, breastfeeding education, and
lactation counseling. Thus, the approach will control cases of obesity (Sargent, Pilotto &
Baur, 2011).
Deliverable 2: Clinical interventions
 There will be an increase in primary care and other incentives such as screening,
diagnosis, treatment, and prevention of obesity among the community.
 The health center will provide training programs to bring awareness to the community the
cases of obesity and the impacts of obesity that might have on the community.
Deliverable 3: Long-Lasting protective interventions
 Creating a link between health care protection based efforts and community protection
activities.

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 Establishment of community partnership which aims at improving the workplace welfare
programs among the employees, retirees through collaboration with various unions and
other health plans.
Deliverable 4: Changing the context for making individual health decision.
 High investment in community-based programs aimed at improving nutrition and
physical activities.
 Encouraging the availability of available retail shops aimed at providing healthy food in
the community (Frieden, 2010).
 Establishment of policies that aims at controlling the consumption of unhealthy food.
Work breakdown structure
For the execution of proper and effective planning, a work breakdown structure is
essential to ensure that all objectives and procedures are included in the project scope
(Devi & Reddy, 2012). Studies show that WBS is a technique that aims at accomplishing
a complex project using various multiple steps. Thus, several approaches can be used
when developing a WBS. These approaches include; phased based approach, a
deliverable based approach, and a product based approach.
However, in this project plan, we are going to implement the phase-based
approach. Therefore, this the outline of the over loll project plan is will be defined
through the phase-based approach. Thus, each phase outlines several activities with the
respective deliverables. The phases are then accomplished one after another; thus, the
project team should ensure the whole phase is solved appropriately (Sigmund &
Radujkovic, 2014).

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The advantage of the phase-based plan in project development is its effectiveness
in the decision-making process. This approach defines the roles of all the members in the
project execution. Therefore, the WBS reduces the instance of confusion and any delays
that may arise during the project execution. The used of phased –based approach creates
a clear roadmap to the project team when initiating the project process (Poloriski, 2015.
Communication plan
The project plan provides a framework for obtaining, involving, and informing all the
participants throughout the timeline of this project (Crawford, 2014). The communication
plan for this project shall involve the following audiences:
 The project sponsor
 The project manager
 Stakeholders
 Project team
Communication methodologies to be used in the project scope.
Top-down approach. It is crucial that the executive leader speaks with diligence,
and enthusiastic voice about the project and communicate to everyone involved in the
project plan (Marcelino at el., 2014). Also, the executive should listen and speak to all
department involved within the organization.
Bottom-up approach. This approach creates confidence in the dedicated personnel
that making it possible for the established changes to be in reality (Waisbord, 2018).
Thus, it is essential to communicate the strategies that brought up solutions. However, if
the proposed were only created by the project committee themselves, there would be a

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likelihood of resistance from other involved members. Therefore, all participants should
be consulted so that the proposed changes can be accepted.
Middle-out approach: The project should have full support from all levels so that
the changes can be successfully implemented. The benefits of the proposed changes
should be communicated to all involved members.
Communication events
Monthly status reports. The report shall be provided by the project manager to the
steering committee and shall include the following information:
Summary of all the task that was completed in the previous month.
Summary of all the task that is supposed to be completed in the following month.
Summary of all resolutions and issues captured.
Monthly steering committee meeting. The meeting will be coordinated by the project
manager and will be held once per month. It is mandatory that each member of the
steering committee should participate in the meeting. Thus, the project manager will be
sending status reports to every team member before the planned meeting so that one can
prepare in advance.
Risk Analysis
Identified Risk Likely hood of occurrence Impact of the risk if it does
not occur
Disagreement between
partners
2 5
Likelihood of delay in
meeting deadlines
3 6

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A key partner leaves 1 3
Change management
strategies may fail
2 5
Contingency plan
 Enhancing collaboration among the partners to avoid disagreements.
 The structuring a well-designed timeframe for the desired meeting to avoid delays and
meet the required deadlines.
 Establishment of strong management strategies.
 I am giving a partners’ equal share, to retain them in the project.
Project Budget Studies define a project budget as the total sum of money the is allocated
for a specific purpose of a project within a specified period. The main aim of the project
budget is to control all the specified project cost in the approved budget that should
deliver the expected goals and objectives.
Project resource required
Resources, both human and non-human resources are crucial aspects to be
considered in any project plan. Project success depends on how the projects will be
allocated and utilized. Also, good availability of resources makes it easy for the project to
run smoothly without any distortions. The new clinic will require various resources that
will enhance the attainment of the set objectives. These resources include; Human
resources, the clinic equipment, and the building where the new clinic will initiate its
activities (Nader & Kolisch, 2014).

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Human resources include nurses who will treat and examine the patient with
obesity. The nurses also will be responsible for advising the people on proper health, how
to avoid obesity, the kind of food to consume, and other critical educative activities.
Another essential human resource management at this new clinic are general workers
who will be responsible for washing the rooms and the compounds. Also, some will be
responsible for helping the nurses in general activities that do not require much
knowledge or expertise. Finally, there will be security guards who will be responsible for
maintaining the security within the clinic compound.
Another crucial resource at the new clinic is the building itself. The clinic is
anticipated to be located close to public transport where the elderly and people with
disabilities can get health support. The building should be set such that it can support a
more significant number of people due to its locations. Thus, this is important to consider
at initial project stages.
Also, the new clinic requires facilities which will enhance the nurses and other
workers to perform services efficiently. These facilities include screening and diagnosis
machines that will aid the nurses to test and treat the patients. Also, other facilities such
as cleaning facilities are crucial in this new clinic. Additionally, the new clinic should be
equipped with a pharmacy, laboratory, radiology, and other nursing services aims at
improving the wellbeing of the elders and the disabled people.
The importance of a budget in a project this project plan
Helps to budget the required materials
It is the responsibility of a project manager to organize the material budget. The
breakdown of finances is evaluated to determine whether they fit the allocated plan. The

HEALTH FINANCE AND PROJECT MANAGEMENT 10
project manager should make sure that there are enough finances at the beginning of the
project to avoid any complication with the allocated budget (Roberts, 2011).
Budget is essential for accounting the loses.
Budget help to keep track of the cash flow, within the project, thus ensuring there are no
loses. This is made possible by keeping a record of all the finances used in the project
scope. Any staff member found misusing the financial resources should be held
accountable.
Importance of cash flow in a project plan
Cash flow is essential since it helps with financial decisions. Understanding cash statement helps
the project team to make better decisions. All activities in a project involve cash. Thus
sustainable sources of cash should be identified so that the project should not run out of cash.
A cash flow statement is essential since it shows how money is used within a project. Therefore,
when there is an increase in inventory, it means that money was used during the project. Also,
the money the buying of equipment and other facilities involve the use of money. Thus, the cash
flow statement is the crucial indicator of the money is used within a project.
Also, the cash flow statement is essential for revealing cash planning results. This is possible
through the analysis of the extent to which the cash planning of the project become successful.
The actual results are then compared with the projected budget. Thus, the results help the project
team to take necessary measure accordingly (Kazaz, Ulubeyli & Tuncbilekli, 2012).
Project management structure
Roles Responsibilities Participants
Project sponsor Makes the ultimate decision (Insert name)

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Guides the project
Approves various project
elements
Project manager He manages the overall
project according to the plan
He gets guidance from the
project committee
He handles various problems
He manages the project
budget
He supervises the consultants
Leads the project team
towards the project
(Name)
Project team They provide knowledge and
recommending on the project
They review and approve all
the project deliverables
They coordinate the
participation of stakeholders,
workgroups, and individuals.
(Names)
Stakeholders They are responsible for

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approving significant findings
and resources
They review the project plan
deliverables
They commit department
resources
Conclusion
The project plan is purposed for the establishment of a new clinic which aims at helping
the aging and people with disability in the community within Australia. The project plan
involves the project sponsor, the project manager, the project team, and the stakeholders. All
these people in the project have an exclusive responsibility and role in the execution of the
overall project. Also, the project outlines various deliverables which are expected at the end of
each project phase. Additionally, the project plan highlights the risks that may arise during the
project progress and the particular contingency plan aimed at preventing the occurrence of such
risks.
A budget is a critical aspect of any project plan. The project plan outlines the estimated
budget and the corresponding expected cash flow. Budget and cash flow statements are very
significant in cost estimation of the project plan. They are crucial in the decision making process
and estimation of the overall cost to be spent on resources and other activities. It is evident that
the budget clearly defines the workflow of the project. On the other hand, the cash flow
statement shows all the cost and on various activities and shows a record of all the invoices
within the project scope.

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Finally, the project plan outlines the work breakthrough structure that defines the overall
project. The importance of a WBS is to outline the phases involved in the overall project for
smooth execution. This makes it easy for the project team to complete each phase step by step.

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References
Colagiuri, S., Lee, C. M., Colagiuri, R., Magliano, D., Shaw, J. E., Zimmet, P. Z., & Caterson, I.
D. (2010). The cost of overweight and obesity in Australia. Medical Journal of
Australia, 192(5), 260-264.
Crawford, J. K. (2014). Project management maturity model. Auerbach Publications.
Devi, T. R., & Reddy, V. S. (2012). Work breakdown structure of the project. Int J Eng Res
Appl, 2(2), 683-686.
Forman, E. M., Butryn, M. L., Juarascio, A. S., Bradley, L. E., Lowe, M. R., Herbert, J. D., &
Shaw, J. A. (2013). The mind your health project: a randomized controlled trial of an
innovative behavioral treatment for obesity. Obesity, 21(6), 1119-1126.
Frieden, T. R. (2010). A framework for public health action: the health impact
pyramid. American journal of public health, 100(4), 590-595.
Kazaz, A., Ulubeyli, S., & Tuncbilekli, N. A. (2012). Causes of delays in construction projects in
Turkey. Journal of Civil Engineering and Management, 18(3), 426-435.
Marcelino-Sádaba, S., Pérez-Ezcurdia, A., Lazcano, A. M. E., & Villanueva, P. (2014). Project
risk management methodology for small firms. International journal of project
management, 32(2), 327-340.
Mathews, L. B., Moodie, M. M., Simmons, A. M., & Swinburn, B. A. (2010). The process
evaluation of It's Your Move!, an Australian adolescent community-based obesity
prevention project. BMC public health, 10(1), 448.

HEALTH FINANCE AND PROJECT MANAGEMENT 15
Naber, A., & Kolisch, R. (2014). MIP models for resource-constrained project scheduling with
flexible resource profiles. European Journal of Operational Research, 239(2), 335-348.
Olds, T. S., Tomkinson, G. R., Ferrar, K. E., & Maher, C. A. (2010). Trends in the prevalence of
childhood overweight and obesity in Australia between 1985 and 2008. International
journal of obesity, 34(1), 57.
Połoński, M. (2015). Application of the work breakdown structure in determining cost buffers in
construction schedules. Archives of Civil Engineering, 61(1), 147-161.
Raine, K. D., Plotnikoff, R., Nykiforuk, C., Deegan, H., Hemphill, E., Storey, K., ... & Ohinmaa,
A. (2010). Reflections on community-based population health intervention and
evaluation for obesity and chronic disease prevention: the Healthy Alberta Communities
project. International Journal of Public Health, 55(6), 679-686.
Roberts, P. (2011). Effective project management: Identify and manage risks plan and budget
keep projects under control. Kogan Page Publishers.
Sargent, G. M., Pilotto, L. S., & Baur, L. A. (2011). Components of primary care interventions to
treat childhood overweight and obesity: a systematic review of effect. Obesity
reviews, 12(5), e219-e235.
Sigmund, Z., & Radujković, M. (2014). Risk breakdown structure for construction projects on
existing buildings. Procedia-Social and Behavioral Sciences, 119, 894-901.
Waisbord, S. (2018). Family tree of theories, methodologies, and strategies in development
communication. Handbook of Communication for Development and Social Change, 1-40.

HEALTH FINANCE AND PROJECT MANAGEMENT 16
Appendices
Work breakthrough structures
A diagram representing the phase-based approach in developing a WBS for a new
clinic
Phase 1: Problem statement: Defines the problem that the community is facing due to issues of
obesity
Phase 2: Problem mission statement: Defines the mission statement of the new clinic
Phase 3: Project goals, objectives and strategies
Phase 4: Key deliverables of the project

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Project Budget for the new clinic
Labor Costs Project
Manager
Nurse Project Officer Total
Number of people employed 1 2 1
Number of weeks employed 16 10 8
Hourly rate of pay 50 40 30
Hours per week employed 38 38 24
Base pay 40500 30000 10,000 80,500
Superannuation at 5% 1200 800 288 2,568
Sub Total 41,700 30800 10288 83,068
Professional Development 300 300
Sub Total 41,700 31,100 10,288 83,368
Payroll Tax at 5% 1350 900 402 2652
Total Labor Costs 43,050 32,000 10690 86,020
Non Labor costs Total
Clinical stationaries
Piece of equipment
Clinical training package
Full cost of equipment
Surgical Division budget
200,00
0
50,000
100,000
20,000
Net budget required 150,000
Total Non-Labor Costs 60,000
Total Costs required for the project 330,000
Project Cash flow for the new clinic

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January May June August Total
Number of days in the month 31 31 30 31
Project total of 16 weeks (16 x 7
= 112 days
31 31 30 20 112
Days in the month as a
percentage of total
27.68% 27.68% 26.79% 17.86
%
Project Office (first 9 weeks, 8 x
7 = 56 days)
31 32 63
Days in the month as a
percentage of total
55.36% 57.14% 0.00% 0.00%
Nurses (last 15 weeks, 15 x 7 =
105 days)
50 31 24 105
Days in the month as a
percentage of total
0.00% 47.62% 29.52% 22.85
%
Labor Budget
Project Manager 4818 15045 1100 27,992 48,955
Project Officer 0 0 5500 5190 10,690
Nurse’s 0 18955 37600 12000 68,555
Total Labor Budget 4818 34000 42000 45182 126,000
Non Labor Budget
Clinical stationaries 50,000 50,000 100,000
Equipment 200,000 200,000
Clinical Training Package
Cost of Training package 200,000 200,000
Division of Surgery budget -50,000 -50,000
Clinical Training Package 150,000 150,000
Total Non-Labor Budget 1500 1500 10000 200000 204000
Total Labor Budget 4818 34000 42000 45,182 126000
Total Budget 2587 16045 26600 254,182 330000

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