Health and Safety at Work

This article discusses the Occupational Health and Safety policies and procedures at Rhodes College. It covers the legislation, audit tools, and performance improvement matrix. It also provides recommendations for improvement.

Running head: HEALTH AND SAFETY AT WORK
Health and Safety at Work
Name of the Student
Name of the University
Author Note

1HEALTH AND SAFETY AT WORK
Table of Contents
Activity 1.........................................................................................................................................2
Activity 2.........................................................................................................................................3
Activity 3.........................................................................................................................................5
Activity 4.........................................................................................................................................6
Activity 5.........................................................................................................................................8
Bibliography....................................................................................................................................9

2HEALTH AND SAFETY AT WORK
Integration of injury management procedure as an essential part of effective WHSMS.
The names, employment positions of the working party.
1. Supervisor…..name
2. Team leader……name
3. Trainees……name
Activity 1
Workplace health and safety are the prime concern of any organization for running a
successful company. However, sometimes the health safety and security of the employees are
threatened by certain internal and external factors. Therefore, Rhodes college has developed few
relevant legislation that the organization gave the commitment to comply with within
Occupational health safety policy are the following:
Occupational Health and Safety Act 2004 ( Victoria):
This act design to provide a framework for workplace health and safety and this act
ensures that health and safety of the employee should not be at risk by activities individual
exhibit in workplaces1. In order to prevent such risks promotion of public awareness and
discussion of public health and safety is crucial. This act eliminates all the sources of that can
threaten the safety of employee and employer.
Dangerous good acts 1985:
This act of workplaces concerns the manufacture, storage, and transport of the goods in
Victoria. This act ensures that sufficient precaution is taken against certain fires or explosion,
leakage of any dangerous material. If any such incident observed by any of the employees then
they should report it to the higher authority. Therefore, health and safety of each employee in the
workplaces prioritized adequately2.
Workplace Injury Rehabilitation and Compensation Act 2013:
This act replaces two previous acts: Accident compensation act 1985 and Accident
Compensation (Worker cover insurance ) act 1993. This act addresses the concerns when
Victorian workers are injured or killed because of the certain reason. It act also covers insurance
of the workers, compensation of the workers, Rehabilitations.
1 Habib, Rima R., Ghandour Blanche, Fares Souha, Fadi El-Jardali, and Iman Nuwayhid. "Occupational health and
safety in hospitals accreditation system: the case of Lebanon." International journal of occupational and
environmental health22, no. 3 (2016): 201-208.
2 "Overview Of OHS And Related Legislation - OHS Reps". 2018. Ohsrep.Org.Au. http://www.ohsrep.org.au/law-
rights/ohs-legislation/overview-of-ohs-and-related-legislation.

3HEALTH AND SAFETY AT WORK
Equipment public safety act 1994:
This act regulates concerns the design, manufacture, and supply. of any prescribed
equipment. This act states that all the equipment inspected by inspectors. For accessing
equipment, specific clothing required.
The effectiveness of the Workplace Health and Safety Management system:
Workplace health and safety of individuals is the prime concern of any business industry.
By creating this management system, workplace accidents reduced exponentially and the safety
of the individual secured.
The WHSMS audit tools are used for the assessment for the evaluation or the review of the
process:
1. safetyMAP
2. AS/NZS 4801: 2001
3. OHSAS 180001: 20073
Activity 2
The occupational health and safety policies focus on the maintenance of the effective
management of the OH&S. Designed for the promotion of excellence in the health and safety
management4. Rhodes College implemented the safety structure for the effective achievement of
high-performance standards.
The targets for the monitor of the health and the safety policy:
CEO targets and responsibilities-
 Approval of the WHS policy
 Ensuring the procedures are maintained and updated on the regular basis
 Review of the overall performance of the organizational safety and health process
 Review the injuries and incidents and monitoring of corrective actions
 Ensuring the compliance of the organization with the legislation related to health and
safety
3 "Audit Tools - OSH Management Systems | Public Sector Safety". 2018. Publicsectorsafety.Wa.Gov.Au.
http://www.publicsectorsafety.wa.gov.au/occupational-safety-and-health/audit-tools-osh-management-systems.
4 Vivoda, Vlado, and Jonathan Fulcher. Occupational Health and Safety. No. Mining Legislation Reform Initiative,
Working Paper No. 6. Mining Legislation Reform Initiative, AUA Center for Responsible Mining, 2017.

4HEALTH AND SAFETY AT WORK
The target of the supervisor-
 Implementation of the policy in the college
 Demonstration of the commitment towards safety and health process by participation via
formal and informal discussions
 Ensuring proper training of all the workers and active monitoring in case of the presence
of any hazards
Some of the suggestive roles of the workers at the workplace regarding the maintenance of the
workplace health and safety policy and processes include
 Effective participation and engagement in the training session
 Participation in the consultation procedure and taking care of themselves and others at the
workplace in case of emergencies5
 Adhere towards the procedures and policies of the workplace health and safety
regulations
 Proper consultation with the worker representatives
Rhodes College is committed towards the effective provision of the safe and healthy workplace
for all the clients, students, visitors, contractors and other persons engaged with the college.
Some of the challenges and weakness in the implementation of the procedure in the college
include
 Setting up of a procedure for regular consultation
 Positive relationships at work among all
 Carrying out the inspection of hazards
One of the main opportunities of the Rhodes College is the identification of the training
requirements related to health and safety. The college aims awareness of the WHS objectives and
access towards the documentation of workers.
Agenda Minutes
Formation and structuring of the policy 30 minutes
Planning 15 minutes
Implementation 12 minutes
Measurement and evaluation 25 minutes
Review and improvement suggestion 10 minutes
5 Queens Group Pty Ltd (T/A) RHODES COLLEGE. 2017. "OHS Policies & Procedures Practice
Manual". RHODES COLLEGE OHS Policies & Procedures 2.0 (ABN: 39 122 778 563): 1-91.
http://2471209_1980876678_RHODESCOLLEGEOHSPoliciesandPro%20.pdf.

5HEALTH AND SAFETY AT WORK
Activity 3
A systematic approach
Figure 1
The figure above illustrates the performance improvement matrix of the employees,
students and other staffs of the Rhodes College. The matrix is one of the major tools towards the
evaluation and analysis of the gaps in the implementation of WHS policy6. It furthermore reveals
the current scenario regarding the awareness of the health and safety rules in the college. The
performance improvement matrix is one of the best tools for evaluation and recommendation for
the improvement of the performances regarding safety and health issues.
 The measurement of the organizational performance related to the “commitment and
policy.”
6 Pignata, Silvia, Anthony H. Winefield, Carolyn M. Boyd, and Chris Provis. "A Qualitative Study of HR/OHS
Stress Interventions in Australian Universities." International journal of environmental research and public
health 15, no. 1 (2018): 103.

6HEALTH AND SAFETY AT WORK
To be prepared by- Senior management, the managing director. It is the duty of the health
and safety management system of the Rhodes College for meeting the legislative needs
and the obligations. The managing director signs the current policy and has the authority
to approve the procedures and the policies in the discussion.
Timeline- 1 month
 Measurement of the organizational performance related to “Planning”
To be prepared by – The Supervisors.
Timeline- 3 months to 5 months
 Measurement of the organizational performance related to “Implementation”
To be prepared by – Team workers and students in the college. Furthermore, it is also the
duty of the employees and the staff members of the college to properly implement the
workplace and health safety policy and take care of his or her acts in the stake of safety
and health at the workplace.
Timeline- 9 months to 12 months
 Measurement of the organizational performance related to “Measurement and
Evaluation”
To be prepared by – The CEO
Timeline- Half yearly or once every 6 months
 Measurement of the organizational performance related to “Review and Improvement”
To be prepared by – Officers in Charge
Timeline- Once in a year
Agreement and Signature:
All Team members name and their e-mail address
1.
2.
3.

7HEALTH AND SAFETY AT WORK
Activity 4
Name
Contact Number
E-mail
August 6, 2018
Dear Manager,
I am the supervisor of the team who intends to work with your college and review the
OHS Policies of the college for the propagation of a healthy and safe working environment. My
team will evaluate the current health and safety policy of your college that is being followed and
produce a report card with the help of certain evaluation tool for demonstrating and developing
the current workplace scenario. Some of the basic tools that we will be using for the assessment
and evaluation is the safetyMap, OHSAS 180001: 2007 and AS/NZS 4801: 2001. Our evaluation
procedure will furthermore include continuous improvement model that will help your college
benefit from the past experience and hazards that questioned the workplace safety and health of
the workers and the students7With the proper review of the current system and the outcomes, our
team aims towards promotion of continuous improvement strategy for the provision of
appropriate action of remedies that will be recognized by the audits. Some of the examples of the
benefits that your college will gain after the evaluation and review of the current WHSMS policy
includes 1) The improvement of the measures of the performance via safety aids, indicators of
compensation commission, rehabilitation and internal KPIs8. 2) Consideration of the OHS and
injury management as the agenda of the executive meetings and proper allocation of the
resources for the assessment and identification of the workplace injuries and reports on the
progress in the half-yearly and annual review reports. Continuous improvement and review of
the policies are important and it affects the overall performance rate of the college9. The benefit
of this evaluation will support the return to work performance measures, a number of admitted
7 Jespersen, Anne Helbo, Pernille Hohnen, and Peter Hasle. "Internal audits of psychosocial risks at workplaces with
certified OHS management systems." Safety Science 84 (2016): 201-209.
8 Phillips, Jennan A., Michael G. Holland, Debra D. Baldwin, Linda Gifford-Meuleveld, Kathryn L. Mueller, Brett
Perkison, Mark Upfal, and Marianne Dreger. "Marijuana in the workplace: Guidance for occupational health
professionals and employers: Joint guidance statement of the American Association of Occupational Health Nurses
and the American College of Occupational and Environmental Medicine." Workplace health & safety 63, no. 4
(2015): 139-164.
9 Quinlan, Michael, Philip Bohle, and Olivia Rawlings-Way. "Health and safety of homecare workers engaged by
temporary employment agencies." Journal of industrial relations 57, no. 1 (2015): 94-114.

8HEALTH AND SAFETY AT WORK
students, higher employee retention rates that will eventually result in high business performance
and help Rhodes College to stand out among other colleges in the competitive market of business
in the field of education. Organizational restructures, responsibilities and reassignments are some
of the possible results of the review that I and our team suggest for the success and the
improvement of your workplace.
Thank you for considering my letter and our team for giving us the opportunity. I am
looking forward to working with your college.
Thank you,
Sincerely
Supervisor of the Team
Activity 5
Review of the OHS policy.
Rhodes College policies on the health and safety management include rights which
enable staffs and the employees to exercise greater control over the organizational performances.
The policy statement- informative in nature
Collection
Disclosure
Quality Of Data
Security Of Data
Openness
Correction And Access
Anonymity
Sensitive Information
Data Flows
Unique Identifiers
Furthermore effective and efficient management of the injury management has been
included as one of the major parts of the system of health and safety of Rhodes College10.
10 Loeppke, Ronald R., Todd Hohn, Catherine Baase, William B. Bunn, Wayne N. Burton, Barry S. Eisenberg, Trish
Ennis et al. "Integrating health and safety in the workplace: how closely aligning health and safety strategies can
yield measurable benefits." Journal of occupational and environmental medicine57, no. 5 (2015): 585-597.

9HEALTH AND SAFETY AT WORK
Though there have been lots of new changes and improvement in the current OHS policy
of the Rhodes College, it still needs further improvement.
Recommendations
 The change in the timeframe of the return to work program where employees or the
inured staff are encouraged to return to work after a short span
 The span of time needs to be increased since the affected worker may also feel sick
after joining work before getting fully recovered
 Rhodes College’s current compensation regarding the injury of the worker’s
furthermore needs to be revised and divided into different range according to the
level of injury.
 The person or the employees suffering from major and critical workplace accidents
with the damage of any of his or her body parts needs permanent compensation and
aids for the rest of the life if he or she cannot work further
 The employees who suffered death during the workplace should also receive proper
respect and their family members should be provided with rehabilitation expenses
and benefits11.
 The rights and the responsibilities of the injured staff members need to be revised
and provision of suitable duties and responsibilities for the injured members who
join the work after their recovery should also be ensured
 The rhodes college policy should include strict standards of the clause of
confidentiality of the injured persons in their revised policies.
11 Leka, Stavroula, Aditya Jain, Sergio Iavicoli, and Cristina Di Tecco. "An evaluation of the policy context on
psychosocial risks and mental health in the workplace in the European Union: achievements, challenges, and the
future." BioMed research international 2015 (2015).

10HEALTH AND SAFETY AT WORK
Bibliography
"Audit Tools - OSH Management Systems | Public Sector Safety". 2018.
Publicsectorsafety.Wa.Gov.Au. http://www.publicsectorsafety.wa.gov.au/occupational-safety-
and-health/audit-tools-osh-management-systems.
"Overview Of OHS And Related Legislation - OHS Reps". 2018. Ohsrep.Org.Au.
http://www.ohsrep.org.au/law-rights/ohs-legislation/overview-of-ohs-and-related-legislation.
Habib, Rima R., Ghandour Blanche, Fares Souha, Fadi El-Jardali, and Iman Nuwayhid.
"Occupational health and safety in hospitals accreditation system: the case of
Lebanon." International journal of occupational and environmental health22, no. 3 (2016): 201-
208.
Jespersen, Anne Helbo, Pernille Hohnen, and Peter Hasle. "Internal audits of psychosocial risks
at workplaces with certified OHS management systems." Safety Science 84 (2016): 201-209.
Leka, Stavroula, Aditya Jain, Sergio Iavicoli, and Cristina Di Tecco. "An evaluation of the policy
context on psychosocial risks and mental health in the workplace in the European Union:
achievements, challenges, and the future." BioMed research international 2015 (2015).
Loeppke, Ronald R., Todd Hohn, Catherine Baase, William B. Bunn, Wayne N. Burton, Barry S.
Eisenberg, Trish Ennis et al. "Integrating health and safety in the workplace: how closely
aligning health and safety strategies can yield measurable benefits." Journal of occupational and
environmental medicine57, no. 5 (2015): 585-597.
Phillips, Jennan A., Michael G. Holland, Debra D. Baldwin, Linda Gifford-Meuleveld, Kathryn
L. Mueller, Brett Perkison, Mark Upfal, and Marianne Dreger. "Marijuana in the workplace:
Guidance for occupational health professionals and employers: Joint guidance statement of the
American Association of Occupational Health Nurses and the American College of Occupational
and Environmental Medicine." Workplace health & safety 63, no. 4 (2015): 139-164.
Pignata, Silvia, Anthony H. Winefield, Carolyn M. Boyd, and Chris Provis. "A Qualitative Study
of HR/OHS Stress Interventions in Australian Universities." International journal of
environmental research and public health 15, no. 1 (2018): 103.
Queens Group Pty Ltd (T/A) RHODES COLLEGE. 2017. "OHS Policies & Procedures Practice
Manual". RHODES COLLEGE OHS Policies & Procedures 2.0 (ABN: 39 122 778 563): 1-91.
http://2471209_1980876678_RHODESCOLLEGEOHSPoliciesandPro%20.pdf.

11HEALTH AND SAFETY AT WORK
Quinlan, Michael, Philip Bohle, and Olivia Rawlings-Way. "Health and safety of homecare
workers engaged by temporary employment agencies." Journal of industrial relations 57, no. 1
(2015): 94-114.
Vivoda, Vlado, and Jonathan Fulcher. Occupational Health and Safety. No. Mining Legislation
Reform Initiative, Working Paper No. 6. Mining Legislation Reform Initiative, AUA Center for
Responsible Mining, 2017.