This is a proposal to salvage the situation regarding the scheduled shipment of oil and the maintenance of tanks. It suggests a plan to address the leakages and ensure the company is ready for the upcoming shipment.
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Hi, I have received your urgent email and made a thorough analysis of the situation. From what I gather, there is a scheduled shipment of about 4m Litres of oil that will be coming to the site in the next 21 working days. Our originalplan was to finish the project and pilot the tanks in the next 15 days. We have so far delivered some tanks to the site for testing purposes which has been associated with some leakages and the maintenance team has been collecting data about their current status. This is my proposal to salvage the situation. The remaining days should be devoted to the maintenance of the currently finished tanks which have been reported to have minor defects which have led to their leakages. Five days should be set aside for the planning of how the various tanks so far delivered can hold in terms of capacity. The current tanks we have submitted to the site can theoretically hold up to 3.5M of liters. If well maintained by the maintenance team, we can spend the next 10 days having the key procurement of the vital parts that causes the leaks and have them repaired as soon as they are identified in the readiness of the coming big shipment. This will enable the team to concentrate on working on the finished tanks and postpone the execution of the current storage tank which has been hit with deadline issues and general budget overruns. This approach will ensure the company Is ready to finish the online tanks in terms of maintenance activities. The remaining team not involved with the maintenance practices shall give the current storage tank a priority but will require an additional 10 days to finish the tank since the manpower shall be greatly affected by the envisioned maintenance practices on the online tanks delivered earlier. The good news is that they shall have the tank ready in the next 20 days which is still in control of the coming 21 days when the shipment is scheduled to arrive. The team can use the one day to pilot the tank and make any corrective maintenance on the tank before it is taken online. The
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only key risks are the anticipated deadline of the which may be overrun due to inadequate personnel working full time on the new storage tank as some of the project team will be doing maintenance practices on the already online tanks. It is therefore key for the project team to be expanded by 5 experienced personnel hired on a contract basis to help the remaining team finish the current tank in the record time anticipated to be 20 days. The revenue to be yielded from the finished tanks shall be enormous compared to the cost of hiring an additional 5 personnel to assist the remaining team finish the big storage tank on time. I do understand the situation is critical for the company with potential revenues loses that will spiral down to our customers hence feel you should consider the above proposal. Thank you in advance for considering my proposal