Integration Management Plan Assignment

High Marks Silver Anniversary Celebration
Project Report
March 14, 2021
EMGT5430: Professional Project Management
Dr. Jeong Young
University of Houston-Clear Lake
Spring 2021 8W1
Team 1
Team Members:

Table of Contents
1) Team Charter - Who Does What 4
2) Business Case 5
3) Project Charter 5
4) Executive Summary 8
5) Integration Management Plan 8
6) Scope Management 8
7) Schedule Management 11
8) Cost Management 11
1) Units of Measure 11
2) Level of Precision and Accuracy 12
3) Organizational Procedures Links 12
4) Control Thresholds 13
5) Rules of Performance Measurement 13
6) Reporting Formats 14
7) Additional Details 20
Cost Estimate 21
Cost Baseline 1
Cost S-Curve 1
9) Stakeholder Management 2
10) Communication Plan 2
11) Risk Management Plan 2
2) Methodology 3
Risk Identification 3
Risk Analysis 4
Risk Response Planning 5
Risk Monitoring and Control 6
3) Roles and Responsibilities 8
5) Timing 9
6) Risk Categories 10
7) Stakeholder Risk Appetite 10
Risk Register 10
13) Resource Management 0
14) Procurement Management 0

Requirements – For Reference Only, To Be Deleted
● Table of Contents with page number*
● Who does what**
● Business Case (refer to 4.1.1.1)
● Project Charter (refer to 4.1.3.1) - TEAM ASSIGNMENT WK 2
● Results-filled executive summary
● Integration management plan
● Scope management
○Scope Management Plan (refer to 5.1.3.1)
○ Scope statement (refer to 5.3.3.1) - TEAM ASSIGNMENT WK 2
○Scope baseline (refer to 5.4.3.1)
● Schedule management
○ Gantt chart/Network Diagram/Critical Path - TEAM ASSIGNMENT WK
4
○Fast Tracking/Crashing
● Cost management
○ Cost Management plan (refer to 7.1.3.1) - TEAM ASSIGNMENT WK 5
○ Cost estimation/classification (refer to 7.2.3.1) - TEAM ASSIGNMENT
WK 5
○ Time-Phased Budget Allocation (refer to 7.3.3.1) - TEAM
ASSIGNMENT WK 5
○ S-chart
● Stakeholder management
○Stakeholder register (refer to 13.1.3.1)
○Stakeholder analysis/engagement plan (refer to 13.2.3.1)
● Communication plan
● Risk management plan
o Risk Management Plan (refer to 11.1.3.1) - TEAM ASSIGNMENT WK 5
o Risk register (refer to 11.2.3.1) - TEAM ASSIGNMENT WK 5
● Quality management
oQuality Management Plan (refer to 8.1.3) - TEAM ASSIGNMENT WK
6
oQuality metrics (refer to 8.1.3.2) - TEAM ASSIGNMENT WK 6
● Resource management
oResource management plan (refer to 9.1.3.1) - TEAM ASSIGNMENT
WK 7
oResource requirement (refer to 9.2.3.1) - TEAM ASSIGNMENT WK 7
oResource breakdown structure (refer to 9.2.3.3) - TEAM ASSIGNMENT
WK 7
● Procurement management
oProcurement management plan (refer to 12.1.3.1)
oProcurement strategy (refer to 12.1.3.2)
oProcurement Statement of Work (refer to 12.1.3.4)

oSource selection criteria (refer to 12.3.5)
1) Team Charter - Who Does What
Section Sub-section Name
Business Case Gladys T.
Results-filled Executive
Summary
Integration Management
Plan
Scope Management
Scope Management Plan
Scope Statement
Scope Baseline
Schedule Management
Gantt Chart/Network Diagram/Critical Path
Fast Tracking/Crashing
Cost Management
Cost Management Plan
Cost Estimation/Classification
Time-Phased Budget Allocation
Stakeholder Management
Stakeholder Register Gladys T.
Stakeholder Analysis/Engagement Plan Gladys T.
Communication Plan
Risk Management Plan
Risk Management Plan
Risk Register
Quality Management
Quality Management Plan
Quality Metrics
Resource Management
Resource Management Plan Reiko H.
Resource Requirement Reiko H.
Resource Breakdown Structure Reiko H.

Procurement Management
Procurement Management Plan Louis F.
Procurement Strategy Louis F.
Procurement Statement of Work Louis F.
Source Selection Criteria Louis F.
2) Business Case
● Celebrate 25th years in business
● Recognize the silver anniversary of the company
● Recognize hard working employees
● Adequate funding
● Engagement from all stakeholders
● Accommodations
● Proper time planning
3) Project Charter
Project Start Date: January 30, 2021
Project End Date: July 30, 2021
Project Manager
● Robin Adams; [phone]; [e-mail]
● Director of Human Resources.
● Responsible for planning all activities pertaining to Silver Anniversary Celebration functions.
● Decision authority for all social functions.
● Budget authority for purchases relevant to Silver Anniversary Celebration function, not to
exceed $500,000.
Project Sponsor
● Matt Fuller; [phone]; [e-mail]
● President and Chief Executive Officer.
● Delegated budget authority for the event to Robin Adams.
● Decision authority for any strategic planning content presented to employees.

Project Purpose
High Marks has been in business twenty-five years and the Project Sponsor, Matt Fuller,
wants to gather all the employees together to recognize the silver anniversary of the company.
The purpose of the High Marks Silver Anniversary Celebration Project is to initiate, plan,
execute, monitor and control, and close all activities relative to the silver anniversary celebration
functions.
Project Description
Utilizing a small team of administrative personnel, the High Marks Silver Anniversary
Project Team will plan and coordinate all activities surrounding the celebration of High Marks
25th anniversary. Key deliverables are arranging travel for geographically dispersed employees to
Bethesda, MD for the anniversary functions, arranging space and catering for the functions,
facilitating the functions, and providing anniversary mementos to all employees.
Project Objectives and Success Criteria
The goal is to celebrate the silver anniversary, unveil High Marks’ strategic vision,
strengthen the corporate culture, and improve employee morale. The measurable objectives are:
1. 90% of High Marks’ employees will attend the Silver Anniversary events.
2. Employees will demonstrate an understanding of the strategic direction of High Marks by
100% participation of all attendees in a strategic planning exercise.
3. Employees will establish relationships with cohorts in other geographic districts by
intermingling at Silver Anniversary functions.
4. Employees will have increased morale following the Silver Anniversary events, shown on
the Annual Employee Satisfaction Survey.
Project Requirements
● Arrange for travel and lodging for all employees from their district offices to Bethesda, MD
on July 24th, returning on July 27th.
● Reserve a facility for a welcoming dinner reception to be held on July 24th.
● Reserve a meeting facility for the 25th anniversary celebration to be held on July 26th.
● Coordinate presentations for the celebration.
● Provide audio-visual equipment for the celebration.
● Arrange for catering for the celebration.
● Select, procure, and provide anniversary mementos for each employee.
Project Risks
● If employees lack interest as shown by low attendance, then High Marks will not be able to
share the strategic vision, improve the corporate culture and boost morale.
● If funding is insufficient due to an unanticipated number of attendees or underestimated
event costs, then the project will exceed budget constraints.
● If COVID restrictions continue, including restrictions on travel, meeting spaces, or gathering,
then the meeting will have to be conducted virtually.

● If there is a delay in delivery of mementos, then there will be an additional expense to ship
mementos following the event.
● If the guest speaker is unable to attend, then employee morale will be impacted.
● If an employee is hired after travel arrangements have been made, then additional
arrangements must be made, possibly at a higher cost.
Summary Milestone Schedule
Milestone Date
Project Charter and Scope approved 01/31/2021
Project Kick-off Meeting 02/01/2021
Silver Anniversary plans approved 03/01/2021
Silver Anniversary services contracted 04/01/2021
Silver Anniversary agenda finalized 06/01/2021
Silver Anniversary mementos received 07/01/2021
Silver Anniversary presentations completed 07/15/2021
Silver Anniversary Welcoming Reception 07/24/2021
Silver Anniversary Celebration 07/26/2021
Review invoices and send to Accounts Payable department 08/15/2021
Project closeout documentation approval 08/30/2021
Budget Information
The budget allocated for this project is $262,500. Of the total budget, approximately
$170,000 is budgeted for travel, lodging, and meals, $25,000 for venues and catering, and
$17,500 for anniversary mementos and door prizes. Labor costs associated with planning and
attendance are estimated to be $50,000.
Project Approval Requirements

The Project Sponsor, Matt Fuller, determines project success based upon the degree to
which the project meets its objectives within the cost and schedule guidelines.
Project Exit Criteria
● All Silver Anniversary functions are completed.
● Out-of-town employees arrive home.
● Each employee receives anniversary mementos.
● All contractual commitments to event suppliers are settled, including venue providers,
caterers, memento suppliers, and guest speakers.
Key Stakeholders
● Matt Fuller, President, Chief Executive Officer, and Project Sponsor
● Robin Adams, Director of Human Resources and Project Manager
Roles & Responsibilities
Name Role Position Contact Information
Robin Adams Project
Manager
Project Manager [e-mail]
Matt Fuller Sponsor CEO [e-mail]
Shirley Arbo Advisor Client Representative [e-mail]
Jennifer
Lampkin
Team
Member
Customer Services,
Director
[e-mail]
Timothy
Hernandez
Team
Member
IT, Director [e-mail]