Workplace Safety and Risk Management

This assignment delves into the crucial aspects of workplace safety and risk management. It explores various facets including personal protective equipment (PPE), hazard identification tools, risk assessment methodologies, emergency procedures, and the importance of worker participation in safety protocols. The document emphasizes the significance of recording and reporting incidents, and outlines best practices for rewarding safe behavior in the workplace.

HLTWHS003- Maintain
Work Health and Safety

TABLE OF CONTENTS
FORMATIVE ASSESSMENT........................................................................................................1
Activity 1................................................................................................................................1
Activity 2................................................................................................................................1
Activity 3................................................................................................................................3
Activity 4................................................................................................................................4
Activity 5................................................................................................................................6
Activity 6................................................................................................................................6
Activity 7................................................................................................................................8
SUMMATIVE ASSESSMENT 1..................................................................................................10
Question 1.............................................................................................................................10
Question 2.............................................................................................................................10
Question 3.............................................................................................................................10
Question 4.............................................................................................................................11
Question 5.............................................................................................................................12
Question 6.............................................................................................................................12
Question 7.............................................................................................................................13
Question 8.............................................................................................................................13
SUMMATIVE ASSESSMENT 2..................................................................................................14
Project 1................................................................................................................................14
Project 2................................................................................................................................15
REFERENCES..............................................................................................................................20

FORMATIVE ASSESSMENT
Activity 1
1.What is the difference between a risk and a hazard?
Risk is an uncertainty which can damages someday or Hazards is an cause of activity which can
be harm from the different form that can be physical or Unexpected. For Instance electricity and
Stress.
2.Create a checklist for a manager/ supervisor to assist them with the identification of
hazards
 Direct normal, efficient, archived and recorded security investigations of work regions
and work rehearses.
 Dispassionately and consistently investigate and assess methods and frameworks of work
to distinguish perils which may some way or another be ignored(Moyce and Schenker,
2018).
 Explore all mishaps, wounds, episodes and close miss occasions instantly after the
occasion, with a specific end goal to pinpoint contributing components - keep precise
records.
 Inspect every single new thing bought and introduced to decide potential perils.
Activity 2
1.Write a short sentence to explain why organisations should have comprehensive risk
assessment procedures.
It will help to bring the better control on the firm which can be easily maximise the
damage with various risk.
1

2.A hazard has been assessed as being unlikely, but would have major consequences. Using the
risk matrix, identify the risk and what it means to the organisation.
Severity/
Consequences
Likelihood Insignificant Minor Moderate Major catastrophic
Almost
certain
x x x x x
Possible x x x x x
Unlike x x x x x
Rare x x x Huge Risk x
Form the table it can be easily analysis that risk of probability is classified as unlikely which
means lower than 25 % possibility of occurrent.
Risk of various Hazard will be terms as “Major”. The importance huge consequences which will
brings to a high amount of loss.
3.List 10 factors that impact upon the severity of an incident.
There are various factor that impact upon the severity of an incident such as follows:
1. Age
2. Company size
3. Day of the week
2

4. Educational
5. Experiences
6. Gender
7. Geography
8. Injury location
9. Types of injury
10. Time
4.How often should risk assessments be conducted?
Organization are required to do chance evaluations when there are any adjustment in
work environment forms, tasks precess, or outline framework, work new hardware, damage and
occurrence at working environment because of danger presentation.
5.Give an example of each of the six strategies for managing hazards.
a. Elimination: Determination the peril entirely from the organisation. It is the least
impressive power measure and must advised before thing other.
b. Substitution: From the less hazardous practices it is important to replace.
c. Isolation: As early as possible isolate the hazard task activity from manpower.
d. Engineering: Utilise the various tools and equipment to reduce the risk.
e. Administration: Organised Training sessions with the use of permit system.
f. Personal Protective Equipment (PPE): The effective training session it is important to
evaluate supervision to ensure compliance and effectiveness.
Activity 3
1. Explaining why you think it is necessary to keep written (or electronic) records of all
workplace accidents or incidents.
It is very much important to keep the record of workplace if there occurs any haphazard,
incidents or accidents as this will be helping in maintaining and keeping those records. This is
also an essential part and under regulation which is The Reporting of Injuries, Diseases and
Dangerous Occurrences Regulations 2013 (RIDDOR). This regulation places a legal and
3

important duty on employer, self employed people and those who are in charge of control that
place (Recording and Reporting Accidents, Ill Health and Near Misses, 2018). It becomes duty
and boundation on all these mentioned people that they are maintaining records on any
happening of incidents which are not planned and whether injuring or not injuring anyone. In a
certain way, it will be helpful in learning in future from all these kinds of incidents so that
workers or employees are protected from harm and illness.
2. Listing two types of people usually responsible for record keeping in a workplace.
The people who are generally responsible for this record keeping and maintaining it
under this regulation will be employers, self employed people and people in control of premises
will be having duty as stated in The Reporting of Injuries, Diseases and Dangerous Occurrences
Regulations 2013 (RIDDOR) (Ethier, Harper, and Dittus, 2018).
3. Explaining what each piece of legislation is responsible for.
Safe work Australia will be responsible for the national policy which will be leading to
improve work health and safety with this compensation which is given to employ is also under
this legislation (Recording and Reporting Accidents, Ill Health and Near Misses, 2018). The
workplace health and safety there are acts, regulations and regulating agencies which will be
determining health and safety of the workers or employees who are working in organisation.
Act is giving overall general overview in making workplace healthy and safe with this it
will be laying down legal duty of persons who are in charge of. Which is Work Health and
Safety Act 2011 (ACT)
Regulations will be setting standards in meeting health safety and hazard specified
manual handling. Which is Work Health and Safety Regulations 2011 (ACT)
Regulating agencies who are also called to as regulators in this part of health and safety
laws who will be held responsible while at work and if any haphazard happens (Commonwealth
legislation, 2018). Which is Work Safe ACT
Activity 4
1.Locate a health and safety policy. It can be from a workplace or research in a library or
use the internet.
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The Australia government make work environment sound and well-being Act 2011, its
incorporate right and mindful of representatives and business to keep work environment
protected and solid. Representatives are capable to take after directions, preparing , process and
strategies, obligation to mind different workers, repost any hazard to specialist, participate with
administration and boss, seeing right and capable. Well being and security are duty of business,
manager commitment are to investigate their work put, quick look at incident, make board of
trustees for correspondence amongst representatives and boss.
Describe how you can communicate the policy within a work group. Include strategies for
workers with poor literacy skills or workers in remote locations.
The various approach can be used to communicate this policy within work group with the
effective training session for the group which will help to determine the various skill and
knowledge for the people.
2. Describe the procedures for maintaining a tidy and clean personal work area and
explain why it is important.
The various process for maintaining a tidy and clean personal work and its importance such as
follows:
 Clean, dry floors to prevent slips and falls: This can be the first process in which the firm
can maintain clean, dry floors is important for the prevent of slip and falls in the
organisation(Prentice, Mezzadri and Ruwanpura, 2018).
 Disinfectant prevent the spread of germs and illness, including the flu: The Gems can be
easily spread throughout the organisation for particularly during flu season.
Providing a better and clean environment for workplace and visitors doesn't have to be improve
the cleanliness and safety.
3 Conduct further research to determine the time that organisations are required to keep
incident records. Information will be state/ territory specific.
company are needed to support the incidental records with them for 30 year long time in
Western Australia
4.Describe why it is important to maintain incident records in the work area.
5

Its imperative for administration to urge specialists to take after safe work hone and
contribute well-being by making intend to energize working environment solid and well-being,
administration need to review organization working environment so they can complete legitimate
investigation of unfortunate variables, prepare representatives for security and security
viewpoints at work put, chat all the time with workers, look at episodes, keep records, make
security as key piece of business(World Health Organization, 2015).
Activity 5
1. Explaining the benefits of consulting with workers about health and safety issues.
If the employer is consulting about the health and safety issues with that to employees,
then this will be helping in managing safety of those workers in more effective way. This
consultation will also be helping in bringing attention of employers on the problems or issues
which workers are having and thus, assisting in resolving those (Workplace Communicator Blog,
2018). Meanwhile, this will be helping in promoting positive culture of health and safety within
organisation and ensuring that this is giving opportunities to all to influence procedures that of
maintaining safety.
2. Listing three strategies that an organisation could use to communicate with its workers
regarding health and safety matters.
If any organisation is consulting its employees about health and safety of the employees
and carrying on their responsibility very seriously, then that organisation will be successful in
managing health and safety. For this to happen, it is very essential that employers are having
very good communication with all employees so that they could be able to maintain health and
safety. Some strategies that organisation will be using to communicate:
 Having health and safety as a regular topic in departments meeting so that they could
enable health and safety matters.
 The displays and notice boards must be having information on all updates regarding
health and safety (Workplace Communicator Blog, 2018).
 Giving them information via emails, newspapers, newsletters and internal publication of
company.
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Activity 6
Explaining the role of the HSR in:
HSR are known as Health and Safety Representatives who are having role of liaising out
with both employee and employer in identifying all health and safety related issues so that they
could further convey this to management (Ahonen, Cunningham and Flynn, 2018). They are also
having following roles in consultation procedures:
1. Attendance at team meetings.
They are maintaining important role in the meeting which will be related to people who
will be attending the meeting and what all topics or seeking information through internet.
2. Early response to work suggestions, requests, reports and concerns put forward to
management.
As it the duty and responsibility of HSR to represent the employees are all kind of
problems which they are having or facing while performing their work (Worker/HSR –
Communication and consultation, 2018). Accordingly, if the employees are raising any issue
about their safety and health, then role of HSR will be having early and as soon as possible
responses of work suggestions, requests, reports and concerns. They will be putting forward
these problems to management so that they are able to resolve them properly and on fast basis.
3. Requirements as specified in Commonwealth and state/ territory legislation, regulations and
codes of practice.
Work health and Safety (WHS) is a law which is requiring to all employer and
management to consult with all employees so that they could be able to lower down all related
risk within organisation which could be dangerous for employees. There are various principles
which are governing WHS in the Commonwealth and state legislation like that of Work Health
and Safety Act 2011 (ACT), Work Health and Safety Regulations 2011 and Work Safe ACT.
This act and legislation came into force on 1st January 2012 and developed by the Safe act
Australia within all states and territory (Morimatsu and Ishitake, 2018). This legislation is also
applying in Commonwealth employment and public authorities.
4. Listing five strategies PCBUs can use to consult with workers on health and safety issues.
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PCBU are the person conducting a business or undertaking and it is their responsibility to
keep all employees are workers of their business healthy and safe as well (Worker/HSR –
Communication and consultation, 2018). It also becomes their duty of consultation with workers
on their own health and safety. The strategies which they could follow in order to consult with
workers will be as given below:
 Not discriminating between any worker even on the problem which they are having also
arranging feedbacks sessions with employees time to time bases.
 Using the issue resolution procedures so that employees are getting better place to work if
there are no specified procedures then they could follow that of WHS regulations.
 It is there duty to consulting and then making it notice so that all employees could easily
learn from that incident and if they are having anything they could share with PCBU.
 They could also give the employees notice that if they are having any suggestions to give
them regarding workplace health and safety they could so that. When ever any haphazard occur then it is the duty of PCBU to personally visit that area
so that further investigation could be made.
5. Why it is important to deal health and safety issues that are there via consultation.
It is the duty, role and responsibility of HSR that all kind of health related issues if any
are raised then they are solving them all on prompt bases. As laid down in the Health and Safety
Act 1974 that duty of employer is to resolve all work related issues of employee and also
consulting them with any kind of suggestions (Worker/HSR – Communication and consultation,
2018). This is done for the following things to happen:
 In order to gain knowledge about what are the problems which employees are facing.
 In order to give suggestions to employers about those problems.
 This will be promoting employee satisfaction towards their work.
 They will be motivated to do work by analysing that employers are concern for them and
their family
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Activity 7
1. How can management encourage workers to use safe work practices and contribute to
workplace safety?
It is not only management, HSR or PCBU who are responsible for all kind or workers
safety and health but workers themselves are also somewhere duty bound that they must be
participating into their own health and safety procedures. This could not be done by workers but
management need to encourage those workers so that they are assisting management, HSR and
PCBU in ensuring their own safety at workplace. There are some ways in which management
and employers could encourage workers to use safe work practice and thus contributing in
workplace safety (Worker Participation, 2018). For this thing to happen first step which
management need to follow is to make a plan which will be implementing within workplace
areas giving employees time and resources for participating in program. Management should
also be maintaining open door policy so that anyone could come and give advice and share
problems which are been faced by them. Management should also be encouraging workers so
that they can report all injuries, illness, hazards and risk which in according to their knowledge.
2. Listing four ways good work practice can be acknowledged and rewarded in a workplace.
As if any worker within organisation is providing important information about prevailing
risk and hazards to management then he must be rewarded so that they are motivated for doing
so in future as well. Following are the good ways in which employees could get acknowledge
and rewarded at workplace if they are sharing useful information (Rewarding safety in your
workplace: why and how, 2018). The ways in which will it will be easy to acknowledge and
reward in workplace like that of bonus, incentives, praising them in front of supervisors and can
also be done by giving positive feedback.
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SUMMATIVE ASSESSMENT 1
Question 1
Explaining why it is important to provide information to work teams on the relevant health
and safety legislation, the organisation’s health and safety policies, procedures and programs,
and any identified hazards and their control?
All the health and safety legislation which organisation is following will be important
that they are providing information to workers and team in which they are working. As this will
be enabling them to have knowledge about all kind of hazards, risk, uncertain events, illness,
injuries and incidents which are taking place (The importance of reporting workplace incidents,
2018). The legislation, acts and regulations which are governing the organisational health and
security like that of WHS, Safe act Australia they are laid down by government. Policies and
procedures which are been mentioned will be included as well so that all employees are having
information about health and safety measures as well. This will also be telling them which area is
risk prone area and what type of equipments, tools and techniques must not be used within
workplace to keep employees out of danger.
Question 2
What are hazard reports and why are they important?
If any kind of injury, incidents ans hazards are taking place within organisation then it
becomes important to report them all. Hazards reporting is mentioning all kind of hazards which
are taking place and can cause further injury or illness to employees, plants or projects. Hazards
could be related that to electricity, chemicals, moving equipments and bullying behaviours as
well are included in this. Hazard reports are form of risk assessment and investigation procedures
laid down so that all hazards are easily identified and rectified in quick span of time (The
importance of reporting workplace incidents, 2018). Thus, reporting part of incidents and
hazards are important part and will be ensuring safety within workplace this is also requirement
as per law.
Question 3
How can incident records be used to identify potential future hazards and monitor risk control
procedures?
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Just like the hazards reporting is important reporting of incidents which are taking place
like that of minor electricity short circuit is necessary to get into notice of management. This will
be done through incidents reporting and then maintaining that record for further use. While
company making necessary measure so that all incidents could be reported and then stored in
form of record they will be easily managing their risk and hazards (Commonwealth legislation,
2018). This recording of incidents is important as under The Reporting of Injuries, Diseases and
Dangerous Occurrences Regulations 2013 (RIDDOR). It could be helping in identification of
potential future hazards and then it becomes easy to monitor them so that they are prevented in
the future.
Question 4
What does risk management entail?
Management of risk is the procedures which will be started at the time when risk is been
identified and ending at point when that risk is been monitored and controlled. The main aim
been lowering down the cause and effect of risk which could be very much dangerous and lead
to death of employee. In an organisation there could be numerous risk which are occurring time
to time like financial risk, risk of fire, theft, legal liabilities, accidents, natural causes like
earthquake or floods etc., so it become certainly important that company is doing something to
manage those risk so that effects are nullified (What does risk management entail?, 2018). The
risk management procedures will be entailing four major things like that of:
Risk identification- this part includes finding out what could be part of risk or what is
potential risk that could be impacting business, employees are project in negative way.
Risk analysis- then at first risk is been identified they will analysing that whether risk is
severe or not or what will be probability of happening of that event within organisation.
Risk response- this is responding to all risk if they are severe that what could be done to
lower down its effects or laying down the procedures to minimizes cause of that risk.
Risk monitoring and controlling- once procedures are been laid down then it becomes
important to monitor that procedures to identify how effective that procedures would be. If there
are any loopholes within risk management procedures then controlling of that is also important.
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Question 5
What are the key aspects of health and safety legislation
World Health and Safety Act, 2011 ensures that it is the responsibility of the entrepreneur
to maintain a health and safe environment for all the persons related to his business activities,
with the focus on its clients (World Health Organization, 2015). The key elements or aspects
needed for a safe and healthy environment includes:
 Adequate Consultative arrangements should be made by the employers.
 Timely solutions should be provided for employee's grievances.
 If any incident occurs in the organisation, it should come in the notification of the
employer and proper investigation must be carried out in order to provide a sense of
security to the employees.
 Healthy environment with proper hygiene facilities should be provided.
Question 6
What sort of health and safety information might a work group require
Different Work groups are formed in order to represent the concerns about WHS to the
workers. The different work groups must have information regarding the following aspects
(Enright, 2014):
 The employees should have the knowledge about the hours and pattern of work they need
to provide to their employers like, the work would be full time or part time, minimum
working hours,etc.
 The workers should know about the number and grouping.
 They should be provided with the information about the geographical location of the
work.
 The workers must have the information about the work they need to perform and the
responsibilities that are being delegated to them.
 Also, they should have the proper knowledge about the hazards or dangers of the work
they are going to perform.

 They are eligible to interact with the other employees of the organisation.
Question 7
Explaining what can be done to monitor compliance with work procedures.
An organisation needs to monitor, that the work performed is in accordance to the work
procedures. In order to monitor the workings in the organisation the entrepreneur can follow the
following ways:
1. The organisation should keep a review of the inputs used and coming output, which will
define its efficiency.
2. There should be a proper review of the list provided by the staff related to it's work
completion (World Health Organization, 2015).
3. The employer has the authority and it can listen to the in-take customer calls received by
the employees to review their works. It can also listen to the recorded in-take calls.
4. The personnels from the organisation can attend the sales presentation given by the
employees to its clients.
Question 8
Explaining emergency procedures as they apply to the workplace.
An emergency situation arrives anytime without any prior notification, these situations
include fire, robbery, floods, earthquakes,etc. The firm has to be pre-prepared in order to deal
with such kind of emergent situations (Enright, 2014). At least, the emergency action plan
should include the following points:
1. There should be prescribed method for reporting any kind of emergency situations like,
the helpline numbers.
2. The employees must be informed about the emergency exit routes and the areas that can
be safe during such situations.
3. Employees should be designated with the rescue responsibilities, that they need tin
perform during the any kind of calamity.

4. Proper evacuation policy and procedure should be made in order to avoid and escape
from such situations.
SUMMATIVE ASSESSMENT 2
Project 1
Create an action plan for health and safety best practice by Using the template provided as a
guide.
Factor Actions to be
taken Date Person
responsible
Additional
factors KPIs
Employees not
getting training
All necessary
training must be
given to
employees
30 days HSR As the
employees are
not having full
knowledge about
what procedures
should be
followed so they
must be taught
Training to
employees,
they will be
coming to
know about
risk and how
to manage
those.
Employees not
having knowledge
about legislation.
In training they
must be given
full knowledge
about
legislation and
acts which are
to be followed.
30 days HSR They are also not
aware of what
legislation and
acts must be
followed at time
of health and
safety of their
own
Training to
employees,
they will be
coming to
know about
risk and how
to manage
those.
Organisation not
taking full care of
procedures
The authorised
person must be
giving more
2
months
PCBU As management
is reluctant to
approve health
It is costing
too much but
organisation

emphases on
procedures
which are to be
followed by
them.
and safety
training as they
say that this will
be costing too
much to
organisation.
could be
easily getting
lot of other
benefits from
that.
Lack of
Communication
Procedures
which are to be
followed by
company in
communication
should be
improved
15 days PCBU Proper
communication
must be there in
organisation
which will be
helping them in
consulting from
employees about
health and safety
advices.
Communicati
on is main
key to
success in
any
organisation
so this must
be there.
Identification of
risk procedures
Risk
management
procedures
should be
followed and
monitored.
15 days HSR Risk
management
procedures is
very important to
get followed
Risk
management
procedures
include risk
identification,
risk analysis,
risk response
and
monitoring or
controlling.
Project 2
Producing a portfolio of the health and safety documents.

1. An example of a health and safety code of practice.
Health and safety code of practice need to be followed which is laid down under Work
health and safety law (WHS) this is given evidence about hazards and risk control. Some code of
practice which are made available within WHS are (Worker/HSR – Communication and
consultation, 2018):
 First aid in workplace
 How safe workplace is?
 Excavation of workplace.
 Safe design of structures
2. Information about PPE applicable to the health industry.
Illustration 1: Personal protective equipments
Personal protective equipments are called to as PPE which are the protection that is worn
at the time of doing work like that within health industry. These could be including equipments
like safety footwear, hand gloves, goggles, life jackets and respirators. In the health industry PPE
which are to be worn while attending patients are hand gloves, doctors apron, mask.

3. A hazard identification tool.
They will be defined to as tools or equipments which will be helping employer in finding
hazards and risk which are prevailing within organisation. All the tools will be related to motion,
mechanical, electrical, pressure, temperature, chemical, biological, radiation, sound and gravity
4. A risk assessment tool.
Illustration 3: Risk assessment tool
Illustration 2: Hazard identification tool

These are tools which will be enabling employer in identification and then assessment of
risk which are there within organisation. Risk assessment tool will be like that of UCOP office of
Risk service OPRS which will be based on excel so that risk could be assessed.
5. An emergency procedure.
If in any organisation fire occurs then at that time following steps need to be followed of
emergency procedures:
 Do not get panic and press alarm button which is there nearest to you.
 Calling fire brigade will be helpful (Emergency procedure, 2018).
 Leaving the building from the nearest emergency exit door or windows.
 Do not engage yourself in collecting belongings.
 Use of lift is preferred not that of lift.
 Reporting at assembly point will be helpful.
 Do not try to returning to building
Illustration 4: Emergency procedure

REFERENCES
Books & Journals:
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Ethier, K.A., Harper, C.R. and Dittus, P.J., 2018. School Environment Is Related to Lower
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Worker Participation. 2018. [Online]. Available through:
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