Portfolio of HR Documentation for Talent Acquisition Manager

This HR documentation portfolio discusses the roles and importance of a talent acquisition manager in talent management. It includes a job description, person specification, job advertisement, talent acquisition strategy, and justification for selecting the job role and organization. The portfolio is relevant for students studying HR management, talent management, and recruitment.

Portfolio of HR Documentation
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TABLE OF CONTENT
INTRODUCTION...........................................................................................................................3
MAIN BODY..................................................................................................................................3
Job description of talent acquisition manager.............................................................................3
Person specification of talent acquisition manager.....................................................................4
Job advertisement for talent acquisition manager.......................................................................5
Talent acquisition strategy to guide manager during their first three months.............................5
Justification for selecting this job role and organisation.............................................................6
CONCLUSION................................................................................................................................8
REFERENCES................................................................................................................................9
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INTRODUCTION
HR documents can be defined as permanent records that HR needs to collect while
recruiting employees such as: resume, job descriptions, company policies, background checks
and others (Ziabina, Kwilinski and Belik, 2021). This study is going to discuss roles and
importance of talent acquisition manager and ways in which they help out companies in talent
management.
MAIN BODY
Job description of talent acquisition manager
Talent acquisition manager
John Smith
Summary
A professional articulate who possess work ethics. Have excellent oral and written
communication skills and dedication in recruiting professionals who seek for corporate recruiting
position
Skills
 Safety identification
 Procurement
 Talent acquisition as per the needs
 Communication
 Decision making
 Problem solving
 Flexibility or adaptability
Work experience
 Talent acquisition manager –part time (2017-2020)
 Effectively worked with internal teams and hiring managers to support recruitment
efforts.
 Development of recruitment strategy
 Manage the whole process of recruitment including interviews, initial assessment and
offer letter
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 Providing recruitment guidance for 1-2 months
Lead talent acquisition manager- (2014-2016)
 Managed recruitment team and direct operations of retail sector
 Implemented recruitment strategy that made company able in making an effective
position in the market and attracting investors as well.
 Designed and managed sourcing strategy.
 Managed complex and multiple projects.
Education
University degree in business administration and management
Person specification of talent acquisition manager
Skills and details Essential Required
Procurement Essential
Talent acquisition Essential
Communication Required
Flexibility Required
 Conduct searches for
candidates
 Coordinate logistic
details
 Assist in product
development
 Interview candidates
and drafting notes
 Ensure all personal
documents are
received and managed
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accordingly
Job advertisement for talent acquisition manager
We are hiring
Talent acquisition manager
Candidates should have:
Experience: 2+ years
Notice period: Immediate/30 days
Qualification: At least bachelor’s degree
Must have
Ability to create database of resume based on domain expertise
Crate manpower plan for every quarter
Strong command in MS office
Ensure to follow company defined hiring parameters
Drop your CV at: [e-mail]
Talent acquisition strategy to guide manager during their first three months
There are some ways that you can use for hiring and recruiting talent within this retail sector.
This strategy will help you out in performing your job role with effectiveness. As a talent
acquisition manager, you can use number of different methods as per the current situation and
suitability such as:
 Directly hiring top talent within industry
 Conducting referral program by taking help of senior talent acquisition manager
 Identifying freelancer via official websites and social media
 Creating an internship program
 Attracting people from other cities
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 Attending job fairs
 Contacting to previous talented employees and you can get list from HR manager
Justification for selecting this job role and organisation
Before discussing about selection of this job role and organisation, it is important to discuss
about this profession. In regard to talent acquisition manager, it can be said that it is a person or
an individual who plays a vital role in companies as they perform number of important roles. It is
a responsibility of acquisition manager to seek out, negotiate and finalise purchasing deals for
employer (Ployhart, Weekley and Dalzell, 2018). They recruit, attract, track and interview job
candidates and help out companies in getting talent within business and fill vacant job position.
The reason of selecting this job role and industry is to help out retail sector in talent
management. After Covid-19, retailers are striving hard for being in the competition and
managing talent. They are facing challenges in hiring talent employees within business and I
believe that success of companies relies on their talented employees as they are the one who
perform number of functions. Companies should focus on hiring skilled and suitable employees
and this function can be performed by talent acquisition manager because they have capabilities
of making decision, identifying skills in others and knowing knowledge of others. For successful
hiring and recruitment, talent acquisition manager needs to possess an ability to identify potential
of candidates and identifying their weakened areas so that they can select suitable candidate and
can fill vacancy (Palshikar and et.al., 2019). After hiring, candidates should be given a proper on
boarding training so that they can understand everything about company like legislations, rules,
regulations and ways of performing functions. All these functions are being performed by talent
acquisition manager so, for helping out companies in managing talent and recruiting talent within
business is one of the main reason behind selecting this job role.
In addition, it can be said that talent acquisition manager is in charge of developing,
planning, managing and overseeing talent acquisition. There are some roles and duties of talent
acquisition manager and these responsibilities can help us out in understanding their
effectiveness and important for companies and reason behind selecting this specific job role such
as:
 Development of sustainable talent acquisition and hiring plans.
 Planning employee referral programs
 Determining employees’ needs
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 Designing and planning executive employers branding activities
 Reviewing employment applications as well as background check reports
 Using appropriate souring methods for hard to fill roles
 Suggesting better ways for employees’ retention
 Plan procedures for improving employees’ experience
 Determining recruiting KPIs
Advantages that retail sector can take by hiring professional talent acquisition manager include:
Competitive advantage: Other importance of talent acquisition manager in retail sector is to
make companies able in taking competitive advantages. Companies can take competitive
advantages when they provide qualitative and unique features of products to customers.
Changing needs of customers increasing pressure on retailers to bring creativity and innovation
in their products and it can be done when they have talented and skilled employees with
themselves (Wadhawan and Gupt, 2020). So, for this reason, retailers require talented employees
and nowadays, candidates can mislead while giving online interview. They can pretend and can
mislead interviewers so, for preventing from hiring unskilled employees, retail sector requires
professional talent acquisition manager who have experience in hiring skilled employees.
Professional talent acquisition manager has abilities to identify skills and weaknesses among
candidates and this ability helps them out in hiring skilled workforce. By doing so, they can help
retail sector in improved talent management.
In regard to retail sector, it can be said that it is struggling for making an effective position in
the market after covid-19 pandemic. They are finding problems in getting talented employees as
nowadays, people seek high perks and other advantages. Some people take undue advantage and
they mislead interviewer so, it becomes difficult for them to judge right candidate and hiring
them within business (Albert, 2019). So, it was the reason of selecting this retail sector as by
hiring professional and experienced talent acquisition manager, we can help out this sector in
regaining its position in the market. In addition, it is also found that retail sector is contributing
in improving economic condition. So, by helping this sector out in talent management by hiring
talent acquisition manager, economic condition of UK and other countries can be improved. It
will increase disposable income of people and will improve quality of lives. In regard to
importance of talent acquisition manager, it can be said that talent acquisition manager can hire
skilled employees within this sector and can make company able in becoming the market leader.
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As it is known that without the right employees, a business is more likely to struggle with poor
productivity, bad decision making and unmotivated staff. It is the main reason as companies
become fail (Hongal and Kinange, 2020). So, on the basis of this it can be said that this selection
of job role was the right decision.
Improving productivity: By hiring professional talent acquisition manager, this sector can
bring innovation within business. By having skilled employees with itself, it can encourage them
for improving performance. Motivated and satisfied employees are more likely to support their
company in accomplishing their goals. Skilled employees can bring innovative ideas and with
these innovative ideas they can produce services and goods in an effective manner. By providing
such products to customers, this sector can attract customers and can motivate them for buying
such products. Customers also stay with businesses that value their needs. It can increase
customers’ retention and satisfaction rate (Ployhart, Weekley and Dalzell, 2018). Increased
customers’ satisfaction and retention rate is the key of organisational success. When customers
stay positive with business then it makes employees feel valued. They get appreciation by their
manager and this appreciation as well as motivation encourage them for improving performance
and productivity. So, on the basis of this it can clearly be said that talent acquisition managers
play an important role as they should be considered as one of the most important resource of
companies.
On the basis of above discussion, it can be said that decision of selecting this job role and
sector was right.
CONCLUSION
It has been summarised from the above study that talent acquisition managers play a vital
role as they enable their companies in accomplishing goals as well as taking competitive
advantages. It has further discussed roles and responsibilities of professional talent acquisition
manager.
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REFERENCES
Books and journals
Albert, E.T., 2019. AI in talent acquisition: a review of AI-applications used in recruitment and
selection. Strategic HR Review.
Hongal, P. and Kinange, U., 2020. A study on talent management and its impact on organization
performance-an empirical review. International Journal of Engineering and Management
Research, 10.
Palshikar, G.K. and et.al., 2019. Analytics-led talent acquisition for improving efficiency and
effectiveness. In Advances in Analytics and Applications (pp. 141-160). Springer,
Singapore.
Ployhart, R.E., Weekley, J.A. and Dalzell, J., 2018. Talent without borders: Global talent
acquisition for competitive advantage. Oxford University Press.
Ployhart, R.E., Weekley, J.A. and Dalzell, J., 2018. Talent without borders: Global talent
acquisition for competitive advantage. Oxford University Press.
Wadhawan, S. and Gupt, N., 2020. Digitalized Transformation, Social Networking and its Effect
on Talent Acquisition. International Journal of Innovative Technology and Exploring
Engineering. 9(8). pp.745-750.
Ziabina, Y.A., Kwilinski, A. and Belik, T., 2021. HR management in private medical
institutions.
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