Human Resource Information System Analysis 2022

Running head: HUMAN RESOURCE INFORMATION SYSTEM
HUMAN RESOURCE INFORMATION SYSTEM
Name of student
Name of university
Author’s note:

1
HUMAN RESOURCE INFORMATION SYSTEM
Table of Contents
Analysis of the different functions within the HR department..................................................2
Description of the HRIS project team........................................................................................2
A sample data dictionary for the employee function.................................................................2
Explanation of reports required..................................................................................................2
Explanation of the security requirements for the department....................................................2
Internal and external system that will be connected to the HRIS..............................................2
Explanation of vendor feature matrix........................................................................................2
References:.................................................................................................................................3

2
HUMAN RESOURCE INFORMATION SYSTEM
Analysis of the different functions within the HR department
Some of the most important functions within the HR department are the followings:
 Identify relevant laws regarding employment and various labour laws applicable and
ensure that organization employment rules and regulations are compliant with those
laws as well
 Recruit employees and provide them training
 Keep record of employees and ensure tax compliance
 Managing payroll and employee benefits
 Ensure effective coordination of employees with employers for ensuing that
implementation of organization strategies is effective and efficient as well
Description of the HRIS project team
Name Role in project Level of involvement
Brock Eaton Project manager Define mission and vision in
project and responsible for
decision making in project
for ensuing success in the
project as well.
Emile Barton HR manager Ensure features that are
being included in HRIS
system is according to
business and organizational
requirements. They are
involved in decision making
process of this project as

3
HUMAN RESOURCE INFORMATION SYSTEM
well.
Danny Simmons IT expert Manage technical aspects of
the project for example
purchasing software
package, installing HRIS
software and providing
solution to any technical
issues in project.
Sheldon Ball Accountant Involved in analysis of
budgetary features that are
to be included in this HRIS
software so that the system
is capable of capable of
tracking revenues and
expenses of organization.
However, they are not
involved in decision making
process as well.
Marlin Beck Marketing expert Only involved in system
implementation to learn
about this system and
provide training to others.
Not involved in decision
making process as well.
Randy Mccullough Sales expert Only involved in system

4
HUMAN RESOURCE INFORMATION SYSTEM
implementation to learn
about this system and
provide training to others.
Not involved in decision
making process as well.
A sample data dictionary for the employee function
E
M
P
ID
FIRST
NAME
MID
INIT
ADDRESS LAS
TNA
ME
LOCAT
ION OF
OFFIC
E
WO
RK
DEP
T
PH
ON
E
NO
HIR
E
DA
TE
L
E
V
E
L
S
E
X
BIR
TH
DA
TE
A
R
Y
BONUS
($)
COMM
($)
10 CHRISTI
NE
I 7648 High Noon
Lane York, ON
M6C 5M9
ADA
MSO
N
Canada A00 672 30-
09-
2014
18 F 18-
12-
1982
52
75
0
1000 4220
20 DANIEL L 7771 Pearl Rd.
Windsor, LB A2B
1V3
BRO
WN
Canada A00 672 30-
09-
2014
18 M 12-
04-
1984
41
25
0
800 3300
30 DAVID A 8 Myrtle St.
Orleans, ON K1E
0G6
GEY
ER
Canada A00 942 19-
06-
2014
20 F 31-
03-
1982
38
25
0
800 3060
50 DIAN B 9771 Gonzales
Drive
Hébertville, QC
G8N 9N6
GOU
NOT
Canada A00 961 30-
05-
2014
16 M 31-
03-
1990
40
17
5
800 3214
60 DOLORE
S
F 918 Alton St.
Renfrew, ON K7V
1B6
HAA
S
Canada A00 972 05-
12-
2009
16 M 26-
05-
1986
32
25
0
500 2580
70 EILEEN D 8263 Shady Ave. HEM Canada B01 168 05- 16 F 26- 36 700 2893

5
HUMAN RESOURCE INFORMATION SYSTEM
Cocagne, NB E4R
9Y8
MIN
GER
2 12-
2009
05-
1982
17
0
90 EILEEN W 8740 Cherry Dr.
Meadow Lake, SK
S9X 4K9
HEN
DER
SON
Canada C01 179
3
11-
04-
2009
16 F 23-
02-
1986
29
75
0
600 2380
10
0
ELIZAB
ETH
Q 3 Walt Whitman
Lane
Paradise, LB A1L
8G0
JEFF
ERS
ON
Australi
a
C01 179
3
15-
09-
2007
14 M 25-
06-
1990
26
15
0
500 2092
11
0
ETHEL G 21 Hilltop St.
Yorkton, SK S3N
4Y3
JOH
N
Australi
a
C01 209
4
15-
09-
2007
19 M 05-
01-
1988
46
50
0
900 3720
12
0
EVA 7903 S. Dogwood
St.
Rogersville, NB
E4Y 7K5
JOH
NSO
N
Australi
a
C01 209
5
11-
10-
2006
14 M 05-
01-
1993
29
25
0
600 2340
13
0
FIRST
NAME
M 585 S. Newport
Street
Sainte-Marie, QC
G6E 1H4
JONE
S
Canada D11 210
3
15-
12-
2005
16 F 21-
02-
1985
23
80
0
500 1904
14
0
GREG A 76 Kingston Dr.
Porters Lake, NS
B3E 8S6
KWA
N
Canada D11 210
3
15-
12-
2005
18 F 19-
03-
1983
28
42
0
600 2274
15
0
HEATHE
R
14 Old York Lane
Burnaby, BC V3N
2K5
LEE Canada D11 216
7
23-
02-
2005
16 M 19-
03-
1980
25
28
0
500 2022
16
0
HELENA R 786 Poplar Lane
Balmoral, NB E8E
4C1
LUC
CHE
SSI
Australi
a
D11 216
7
23-
02-
2005
17 F 02-
02-
1982
22
25
0
400 1780
17
0
IRVING J 128 Riverview
Street
LUT Australi D11 289 11-
09-
16 M 17-
05-
24
68
500 2002

6
HUMAN RESOURCE INFORMATION SYSTEM
Port Morien, NS
B1B 1H4
Z a 0 2003 1984 0
18
0
JAMES S 66 East Fordham
Drive
Tantallon, NS B3Z
1H9
MAR
INO
Australi
a
D11 289
0
05-
04-
2003
17 F 09-
07-
1982
21
34
0
500 1707
19
0
JAMES H 39 Second St.
Prince Rupert, BC
V8J 0E4
MEH
TA
Australi
a
D11 298
6
26-
07-
2002
16 M 19-
01-
1980
20
45
0
400 1636
20
0
JASON 7528 Peninsula St.
Fort Frances, ON
P9A 6B6
MON
TEV
ERD
E
USA D11 333
2
10-
10-
2001
16 M 19-
01-
1982
27
74
0
600 2217
21
0
JENNIFE
R
T 9914 Marvon Lane
Port Perry, ON L9L
3L2
NAT
Z
USA D11 333
2
14-
09-
2001
17 M 07-
07-
1974
18
27
0
400 1462
22
0
JOHN K 813 Cambridge Lane
Amherstburg, ON
N9V 4X4
NICH
OLL
S
USA D11 347
6
07-
07-
2001
18 F 18-
10-
1976
29
84
0
600 2387
23
0
JOHN J 13 Olive Ave.
Shediac, NB E4P
4N8
O'CO
NNE
LL
USA D11 349
0
19-
06-
2000
14 M 18-
10-
1978
22
18
0
400 1774
24
0
KIM M 30 Prairie Rd.
Langley City, BC
V3A 8B2
ORL
AND
O
USA D21 378
0
05-
05-
2000
17 M 18-
07-
1970
28
76
0
600 2301
25
0
KIYOSHI S 79 Glen Ridge Street
Torbay, LB A1K
8J9
PAR
KER
Australi
a
D21 378
0
12-
02-
2000
15 M 18-
07-
1968
19
18
0
400 1534
26
0
MARIA P 757 Whitemarsh St.
Greenfield Park, QC
PERE
Z
Australi
a
D21 378
2
28-
07-
16 F 29-
05-
17
25
300 1380

7
HUMAN RESOURCE INFORMATION SYSTEM
J4V 2V2 2001 1976 0
27
0
MARILY
N
L 879 Somerset
Avenue
Eskasoni, NS B1W
0V1
PIAN
KA
Australi
a
D21 397
8
15-
08-
2003
15 F 15-
05-
1980
27
38
0
500 2190
28
0
MASAT
OSHI
R 857 Branch St.
Sylvan Lake, AB
T4S 3S9
PUL
ASKI
Australi
a
D21 397
8
30-
10-
2003
17 F 11-
05-
1982
26
25
0
500 2100
29
0
MAUDE R 693 San Pablo Dr.
McAdam, NB E6J
8H2
QUI
NTA
NA
Australi
a
D21 450
1
29-
08-
2005
12 M 12-
11-
1980
15
34
0
300 1227
30
0
MICHAE
L
X 8855 Ridge Ave.
Truro, NS B2N 3R4
SCH
NEID
ER
Australi
a
D21 450
2
29-
08-
2005
14 M 27-
10-
1980
17
75
0
400 1420
31
0
MICHEL
LE
F 13 E. Indian Spring
St.
Glace Bay, NS B1A
0G1
SCH
WAR
TZ
Canada E01 451
0
24-
03-
2001
12 F 05-
10-
1982
15
90
0
300 1272
32
0
PHILIP V 9 S. Green Ave.
Kingston, NB E5S
6S1
SCO
UTT
EN
Canada E11 457
8
24-
03-
2001
16 M 28-
03-
1983
19
95
0
400 1596
33
0
RAMLA
L
608 Lyme Ave.
Alliston, ON L9R
3J5
SETR
IGHT
Canada E11 473
8
21-
11-
2001
14 M 28-
03-
1978
25
37
0
500 2030
34
0
REBA R 121 Liberty Street
Dauphin, MB R7N
1K0
SMIT
H
Canada E11 549
8
03-
03-
2001
16 M 30-
05-
1977
23
84
0
500 1907
20
00
10
ROBERT J 43 Thorne St.
Port-Cartier, QC
G5B 8R8
SMIT
H
Canada E11 569
8
07-
07-
2003
18 F 24-
08-
1980
46
50
0
1000 4220

8
HUMAN RESOURCE INFORMATION SYSTEM
20
01
20
SALLY 88 Hillcrest Ave.
Laval-sur-le-Lac,
QC H7R 3S6
SPE
NSE
R
Canada E11 642
3
01-
01-
2003
14 M 14-
08-
1979
29
25
0
600 2340
20
01
40
SALVAT
ORE
N 212 Paris Hill St.
Saint-Basile, NB
E7C 8S9
SPRI
NGE
R
Canada E11 678
9
01-
01-
2003
18 F 11-
08-
1982
28
42
0
600 2274
20
01
70
SEAN 66 Edgewater Drive
Vermilion, AB T9X
6N5
STER
N
Canada E11 783
1
12-
09-
2005
16 M 21-
04-
1980
24
68
0
500 2002
20
02
20
SYBIL K 64 W. Wrangler St.
Wetaskiwin, AB
T9A 8R1
THO
MPS
ON
Australi
a
E21 895
3
12-
09-
2005
18 F 21-
04-
1980
29
84
0
600 2387
20
02
40
THEODO
RE
M 2 1st Court
Fergus, ON N1M
8Y8
WAL
KER
Australi
a
E21 899
7
05-
12-
2003
17 M 05-
11-
1978
28
76
0
600 2301
20
02
80
VINCEN
ZO
R 888 S. Cottage Lane
Unit 7
Ladysmith, BC V9G
1V2
WON
G
Australi
a
E21 899
7
16-
05-
2001
17 F 17-
05-
1975
26
25
0
500 2100
20
03
10
WILLIA
M
F 7668 Stonybrook
Ave.
Ville-Marie, QC
J9V 3P4
YAM
AMO
TO
Canada E21 900
1
17-
08-
2003
12 F 15-
09-
1980
15
90
0
300 1272
20
03
30
WING 745 East Augusta
Court
St-Louis-de-Kent,
NB E4X 3X1
YOS
HIM
URA
Australi
a
E21 999
0
05-
05-
2005
14 F 15-
09-
1980
25
37
0
500 2030
Explanation of reports required
5 regular reports that will be required for this project are the followings:

9
HUMAN RESOURCE INFORMATION SYSTEM
 Project feasibility report
 System requirements report
 System integration report
 Project log report identifying issues in project and strategies applied for resolving
those issues
 Project summary report
Explanation of the security requirements for the department
Role Security requirements Level
HR Director Ensure security and
authorization of all type of
data that HR department
collects for example
employee information, client
data, payroll information,
intellectual property, policy
manuals and other important
organizational data that HR
department access
Data access and data
modification
Chief Human Resource
Officer
Same security requirements
as HR director
Data access and data
modification
HR Generalist Same security requirements
as HR director
Only access to data
General HR Manager Same security requirements
as HR director
Only access to data
HR Branch Manager ensure security and Only access to data

10
HUMAN RESOURCE INFORMATION SYSTEM
authorization of data
provided to each brunch
according to requirements
Deputy Director legal and
payroll
Ensure security and
authorization of data
regarding legal activities of
HR department and
information regarding
employee payroll as well
Only access to data
Assistant HR Manager Ensure data are not shared
with people who are not
authorized to access data
provided to them by HR
managers according to
organizational data sharing
policy
Explanation of existing and required hardware requirements:
Existing hardware:
Processor:
Pentium II 233MHZ
RAM:
1 GB

11
HUMAN RESOURCE INFORMATION SYSTEM
Storage:
512 GB
Required hardware requirements:
Processor:
Pentium II 450MHZ
RAM:
2 GB
Storage:
1 TB
Explanation of additional system that will be connected to the HRIS
Some of the additional systems that will be connected to this HRIS system are the followings:
 Payroll management system
 Organizational database
 Applicant tracking system
 Workforce management system
 Learning management system

12
HUMAN RESOURCE INFORMATION SYSTEM
Explanation of vendor feature matrix
vendor Time
and
labou
r
mana
geme
nt
Payro
ll
proce
ssing
emplo
yee
perfor
mance
onboa
rding
Anal
ytics
HR
serv
ices
Empl
oyee
track
ing
Empl
oyee
recrui
tment
Work
flows
HR
adminis
tration
Natural
HR
         
Workda
y
        
Optimu
m
HRIS
         
Zenefit
s
         

13
HUMAN RESOURCE INFORMATION SYSTEM
References:
#1 HR Software | Human Capital Management (HCM) | Zenefits. (2020). Retrieved 15
February 2020, from https://www.zenefits.com/
Kumar, G. M., Jyothi, T., Sankar, T. B., Srinadh, S., & Srinivas, B. R. (2017). The roles and
respon sibilities of a human resource manager in an organisation. International
Journal of Management, IT and Engineering, 7(9), 216-223.
Medium Enterprise Applications and Solutions | Workday. (2020). Retrieved 15 February
2020, from https://www.workday.com/en-us/applications/medium-enterprise-
applications.html
Natural HR software suite - features and functionality. (2020). Retrieved 15 February 2020,
from https://www.naturalhr.com/features/
Optimum HRIS - Payroll, HR, Time & Attendance Software. (2020). Retrieved 15 February
2020, from https://optimumhris.com/