Functions and Purpose of HRM in Resourcing and Workforce Planning

This document discusses the functions and purpose of HRM in relation to resourcing and workforce planning. It also explores the strengths and weaknesses of different approaches to recruitment and selection process. The document provides insights into the benefits of HRM practices for both employers and employees, and assesses the effectiveness of these practices in increasing productivity and profit of the organization. It also examines the importance of employee relations in influencing HRM decision making.

Human Resource
Management
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Table of Contents
INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
P1. Functions and purpose of HRM in relation to resourcing and workforce planning.........3
P2 Strengths and weaknesses of different approaches of recruitment and selection process 4
TASK 2............................................................................................................................................6
P3 Explain the benefits of different HRM practices within an organisation for both the
employer and employee..........................................................................................................6
P4. Assess the effectiveness of HRM practices for increasing productivity as well as profit of
the organisation......................................................................................................................7
TASK 3............................................................................................................................................8
P5. Examine the importance of employee relations in respect to influencing HRM decision
making....................................................................................................................................8
P6. Identify the key elements of employment legislation and the impact it has upon HRM
decision making......................................................................................................................9
TASK 4..........................................................................................................................................10
P7. Application of Human Resource Management practices...............................................10
CONCLUSION..............................................................................................................................13
REFERENCES..............................................................................................................................14
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INTRODUCTION
Human Resource Management is acknowledged to be a comprehensive procedure of
administering the individuals functioning within the confines of an organisation. The
management of human resources becomes essential as they are the ones whose roles are to work
in a collaborative manner for the accomplishment of long term goals as well as objectives of the
company. The below mentioned report talks about the diverse HRM practices that are executed
within the boundaries of TESCO. It is the leading British retailing company engaged in the
provision of diverse product categories to people.
TASK 1
P1. Functions and purpose of HRM in relation to resourcing and workforce planning
HRM is regarded to be an important process for each and every corporation as it holds a number
of purposes and functions. With respect to TESCO, the main role of HRM is considered to be in
association with workforce planning and resourcing. These are briefly discussed as follows:-
PURPOSES OF HRM
Training and Development: This is one of the most crucial purposes of human resource
management for workforce planning. Hereby, the HR department of TESCO conducts regular
training and development sessions with the purpose of equipping the employees with essential
skills and knowledge, relevant for achievement of organizational goals and objectives.
Recruitment and Selection: It is another important purpose of human resource
management with respect to resourcing. Through the execution of recruitment and selection
procedures, a firm is able to source right candidate and place them at the right position, vacant
within the confines of TESCO.
FUNCTIONS OF HRM
HRM being an important component of a company holds 3 main functions which are
explained in light of TESCO as follows:-
Operative Functions: This is recognised to be the primary function of human resource
which consists of a number of HRM practices such as recruit, training and development and
performance assessment. Also, under this function, the HR department of TESCO provides
employees with benefits such as maternity or paternity leaves, flexible working practices.
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Managerial Functions: This is yet another significant function of human resource which
includes a number of activities. The various activities hereby consist of planning, organizing,
directing, monitoring and controlling. All of these practices ensure that the working within the
confines of TESCO takes place in an orderly manner so as to achieve the corporate goals and
objectives within due course of time.
Advisory Functions: This function is associated with the provision of advice to
administration of the corporation via the human resource department in order to ensure effective
formulation of policies and plans. Yet another important activity hereby is associated with
provision of advice to departmental heads within the confines of TESCO in relation to the
operational patterns.
P2 Strengths and weaknesses of different approaches of recruitment and selection process
Recruitment: It is a procedure whereby the management of an organisation identifies the
most suitable candidate for placing at a vacant position within the entity.
Selection: It can be referred as the procedure of selecting a skilled and competent
candidate for the position vacant within an organisation.
Within the confines of TESCO, the Human Resource manager makes use of selection and
recruitment procedures in order to source the best candidate for the company. The 2 main types
of recruitment approaches which are taken into use by the HR manager of TESCO are described
as follows:-
a) Internal Recruitment: Within the confines of TESCO, HR manager uses this
approach for filling the vacant position within the company. Internal source of recruitment can
be referred to the approach whereby the candidates are sourced from within the existent set of
employees. This takes place through procedures such as promotion, transfers, reference from
existent set of employees and so on.
b) External Recruitment: Hereby, recruitment takes place by way of techniques such as
campus recruitments, job adverts and employment exchange and so on.
Strength and weaknesses of recruitment approach:
Particulars Internal Recruitment External Recruitment
Strength  This leads to instillation of
motivation and encouragement
 This is a more relevant and
effective approach as it
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within the existent set of
employees so as to make them
work as per the organisational
requirements for the
accomplishment of corporate
goals and objectives in the
confines of TESCO.
 Besides this, this approach leads
to increment in current
productivity levels of existing
employees.
provides company with a
chance to source candidates
from a pool of fresh talent
who possess the desired skills
and knowledge base.
 The introduction of fresh
talent leads to the introduction
of new and innovative ideas
through which TESCO can
come up with unique and
innovative offerings at timely
intervals.
Weakness  The employees which are not
promoted tend to get
disheartened and discouraged as
a result of this approach.
 This approach inflates the
probability of emergence of
conflicts between promoted and
non promoted employees.
 This is considered as being a
time and cost consuming
approach of recruitment as the
candidates are sourced from
outside the entity here.
 Conflicts may emerge within
the new and old employees
and lack of support from old
employees may lead to
creation of negative
atmosphere.
Besides this, there are 2 main approaches of selection which are used by the HR team of
TESCO. These are discussed as follows:-
Interview method: This is considered as the procedure which is used for selecting the
most suitable candidate for a vacant position within the company. The primary intent of human
resource manager is to ascertain whether the candidate is capable of catering to the requirement
of the job position. As a result of this, the entity can effectively inflate the efficiency of business
through capitalising upon the talent of newly selected candidate.
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Written Test: This is an approach wherein the knowledge of a candidate is verified by
conducting a written examination whereby their ability, skills and intellect is examined.
Strength and weaknesses of selection approach:
Particular Interview method Written Test
Strength  This is one of the most effective
methods of selecting candidates
whereby the human resource
manager gains knowledge about
the candidate on a one on one
basis.
 This is one of the most
conventional yet reliable
approaches for selecting suitable
candidates.
 The qualifications, technical
knowledge and skills of a
candidate can be identified
with the application of this
approach for selecting
candidates.
Weakness  This is a time and cost consuming
approach to selection.
 This requires a lot of time,
efforts and money.
TASK 2
P3 Explain the benefits of different HRM practices within an organisation for both the employer
and employee
Execution of HRM practices helps businesses in developing completing working in the
provided time frame in lucrative form. Implementation of these activities directly provides
numerous of benefits to the employees as well as employers. It can also be said that
implementation of HRM practices helps employees in improving their productivity which leads
to attainment of higher profitability in quicker manner. With reference to the TESCO, it can be
said that its HR manager makes use of range of practices that supports in maximising benefits for
the both the employer and employees. Both of them are specified as below:
Benefits of HRM practices to the employer
Decrease of absences and leaves: This is determined as the most important benefit of
HRM practices for employer which leads to organizational success. Here, it has been analysed
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that effective implementation HRM practices directly enhances satisfaction level of employees
which motivates them at extensive level. As a result, it can be said that this leads to reduction of
absenteeism at workplace. This will ultimately increase productivity level of employees which
leads to organizational success.
Rise in efficiency and profit: By making use of rightful HRM practices it is easier for
the managers to enhance efficiency of the employees which boost up their capability of
performing the same work. With reference to HR manager of TESCO it can be said that the
respective person provides several benefits in terms of perks and compensation to its employees
for developing their interest as well as efficiency towards the company in appropriate manner.
This supports company in gaining competitive edge as well as higher profitability.
HRM practices benefits for employees:
Better combination of family responsibilities, work duties and free time: Appropriate
implication of HRM practices supports manager in developing adequate working environment
for the employees which allows them to provide equivalent time to family life as well as
professional work that simply means that they are free and can easily complete their work on
time.
Opportunities for Training and development: Training and development is the part of
the HRM practices only which simply means that incorporation of training session at TESCO
simply develops number of opportunity for employees which lead to improvement in their
performance as they are highly skilled. This ultimately provides them support in attaining
organisational success.
P4. Assess the effectiveness of HRM practices for increasing productivity as well as profit of the
organisation
There are a number of human resource management practices which are applied by
corporations with a view to impart benefits to both employer as well as the employees. The HR
department of TESCO realises the significance of carrying out these practices in an effective
manner so as to derive positive results. Thus, some of the HR practices which are applied by the
human resource manager of TESCO are described as follows:-
Training and development: This is one of the most prominent practices that are applied
by the human resource manager of an organisation. In this regard, training and development
sessions are held by the HR team of TESCO in order to make sure that the old as well as the new
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employees are equipped with all the essential skills and knowledge base related to the
requirements of the company. These sessions lead to an increment in the existent skill set of
employees so that they can work in a manner such that organisational goals and objectives get
duly fulfilled. With this, rise in sales as well as profitability of the corporation takes place,
assisting the entity in inflating its market positioning.
Recruitment and selection: This is yet another crucial HRM practice which is concerned
with selection and screening of employees for the purpose of identifying and placing the
deserving employees at vacant positions within the confines of the company. In this regard,
TESCO makes use of internal and external approaches of recruitment. In relation to selection, it
makes use of approaches like written tests and interviews. This aids the organisation in recruiting
and selecting talented employees so that the operational productivity and profitability can
enhance by a fair margin.
Effectiveness of HRM practices
Build company productivity: It is seen that when the human resource management
practices are employed and effectively executed, they result in the overall increment in
productivity level of individuals, consequently also enhancing overall organisational
productivity.
Boost sales and profits: It is seen that when productivity of employees get raised, it
implies that they work in an effective manner for the accomplishment of corporate goals and
objectives. This consequently implies an overall increase in the sale and profit figures of
TESCO.
TASK 3
P5. Examine the importance of employee relations in respect to influencing HRM decision
making.
It is highly important for every company to develop healthy relationship with their
employees so that they can easily implement their organisational work in appropriate manner and
attain their respective goals and objectives. It has also been seen that every business organisation
has their own relation with their colleagues which develops a positive sort of bond that
ultimately helps them in executing their assigned job role in the timely manner. With reference to
TESCO, its manager focuses on developing effective employee relations with the help various
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employee relations program that enhances employees productivity and also supports them in
accomplishing predetermined goals and objectives. Here, it can be said that manager often faces
various issues sickness leaves, promotions, overtime and others which directly places influence
over the decision making process. Along with this, it can be further said that business
organisation can easily acquire certain ways which ultimately helps them out in effectively
developing strong relationship in-between employer and employees fosters employees
performance as well as cooperation level also it develops adequate level of trust and openness
among each other. Some of the main ways that supports TESCO in developing effective relations
with the employees are specified as below:
Guaranteed Pay: This is determined as the guaranteed minimal pay that is paid to each
and every employees This also shows that employees will surely receive certain level of income
even though if there is no work at workplace.
Maternity Leave and other family support rights: This is simply as the additional
benefits that are provided to employees for each and every family related work. According to this
employees are getting paid leaves in which they are not even required to perform the work.
Written Statement of reasons for dismissal: This simply shows that according to
Employee Rights Act 1996, employers are required to give specific reasons for dismissal. This
must be provided to employees in the written letter format which covers three main cases that are
specified as below:-
 In the case when employer has already given notice of termination to the respective
employee
 When employment contract associated with the employees has been breached.
 If employee is employed is accordance with limited term contract and such contract
terminates with the virtue of limiting event.
P6. Identify the key elements of employment legislation and the impact it has upon HRM
decision making.
Every HR manager of the company are required to focus on certain rules and regulation with the
motive of protecting employment rights in appropriate manner. Wirth reference to TESCO, it has
been analysed that its respective manager focuses on making use of Anti discrimination act and
Health and safety at work act in order to execute their work in ethical manner. This simply
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influences their decision making too. Both of these legislations with relation to TESCO are
specified as below:
(a) Anti discrimination act: According to this act, manager of TESCO are required to
focus on treating employees equally. Along with this, a manager also tries to provide safe
environment to employees where they are work freely. Also, manager provides equivalent job
opportunity to employees and providing them other benefits like salary, rewards and etc. as per
the employees’ performance only.
(b) Health and safety at work act: This is another law that was developed in the year
1974 according to which manager provides safe working environment to employees in which
each and every employee feels safe. Also, manager of TESCO ensures to check heavy machinery
other equipments at regular basis in order to ensure that none of the employees will face any
issue or harm while executing their work.
TASK 4
P7. Application of Human Resource Management practices
Job Specification
Company: TESCO
Job Position: Marketing Manager
Qualification: MBA (Marketing)
Requirements for the job position:
 Ability to maintain sync and coordination between the different functions within the
confines of the corporation
 Capable of effectively carrying out management of marketing resources in an effective
manner at all times
 Having knowledge of the different types of marketing tools and tactics
Required criteria:
 1 year experience.
 Strong correspondence skills
 Tactical skills
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 Persuasion
Job description
Job Description
Company Name TESCO
Title of the Job Senior Marketing Manager
Location of the Job Europe
Reporting person Head of the Department (Principal)
Roles, duties and responsibilities  Research of market trends and analyses various
opportunities for developing the product.
 After properly examining the market place,
decisions has to be taken in an effective manner
for launching the new product at marketplace.
Working Hours 9.30 am to 6:00 pm
Salary 7000 Pound per month
Working Facilities for employees Healthy and Safe working environment for the
employees, also incentives and benefits should be given
according to their performance.
In context to Tesco, managers of the company examine ample number of candidates in
order to select suitable candidate, who will be able to increase productivity of the company. For
this, HR manager of the company should select best candidate, who will perform all the assigned
duties and task in an effective manner. For the post of Marketing Manager, resume of a job
applicant are as follows:
Person Specification
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Formal Details:
Name- John Williams
Address- 140, High Street
Contact no.- 8383838116
Email id- john116@gmail. com
Career objective- To get a place in the organisation where I can use my capabilities, skills and
knowledge for the growth and development of the company. In addition to this, I want to
contribute my knowledge for achieving organisational goals and objectives.
Experience level- 2 years
Qualification
Educational Qualification University Percentages
MBA (Marketing) University of England 69.70%
BBA University of England 75.50%
Roles and Responsibilities-
 Creating marketing strategies
 According to the skills and qualification of employees, task should be assigned by the
marketing team
Computer proficiency-
 MS PowerPoint
 MS office
Personal Information
Date of Birth- 18th August 1989
Languages Known- English, French, German.
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CONCLUSION
From the above mention report, it has been concluded that HRM practices plays very
important role in the overall development of the organisation. It will aid the company in order to
manage their human resources in an effective manner. In addition to this, it has been analysed
that purpose and function of Human Resource Management aid the company in achieving goals
and objectives of the company. On the hand hand it has also been examined that various
approaches of selection and recruitment help the organisation in selecting best and suitable
candidate for their organisation. As a result, profitability and performance of company will be
enhanced. Furthermore, it is required by the company to follow laws and legislations related to
employees which will help in maintaining equality within the organisation.
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