HUMAN RESOURCE MANAGEMENT at Woodhill College: Recruitment, Selection, Employee Performance, and HR Decision Making
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Explore the role of HR managers in recruitment, selection, employee performance, and HR decision making at Woodhill College. Understand workforce planning, training methods, and the impact of employment legislation.
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HUMAN RESOURCE MANAGEMENT 1
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Table of Contents INTRODUCTION......................................................................................................................................4 PART 1 RECRUITMENT AND SELECTION.................................................................................................5 TASK 1- KNOWLEDGE.........................................................................................................................5 (A)THE PURPOSE OF WORKFORCE PLANNING AND THE ROLE OF THE HR MANAGER WITH REGARDS WORKFORCE PLANNING AND RESOURCING FOR WOODHILL COLLEGE.......................5 B)STRENGTHANDWEAKNESSESOFDIFFERENTAPPROACHESTORECRUITMENTAND SELECTION......................................................................................................................................6 TASK 2.................................................................................................................................................8 (A)JOB ADVERTISEMENT...........................................................................................................8 B) ADVERTISEMENT PLATFORMS...................................................................................................9 C. JOB DESCRIPTION.....................................................................................................................10 PART 2- EMPLOYEE PERFORMANCE, DEVELOPMENT AND REWARD..................................................11 TASK 3...............................................................................................................................................11 (A)DIFFERENCE BETWEEN TRAINING AND DEVELOPMENT.........................................................11 (B) DESCRIPTION OF TRAINING NEEDS AND METHODS OF TRAINING USED BY TESCO..............13 (C) EXPLANATION FOR HAVING AN ORGANIZED APPROACH OF TRAINING AND DEVELOPMENT PROGRAM....................................................................................................................................15 (D) EVALUATING THE EFFECTIVENESS OF TRAINING AND DEVELOPMENT PRACTICE OFFERED BY TESCO, IN TERMS OF DELIVERING A RETURN ON INVESTMENT..................................................16 PART-3 FACTORS INFLUENCING HR DECISION MAKING......................................................................18 TASK 4...............................................................................................................................................18 (A)AN ANALYSIS OF THE IMPORTANCE FOR ITV TO MAINTAIN GOOD EMPLOYEE RELATIONS AND HOW IT INFLUENCES THEIR HR DECISION MAKING AS A RESULT.......................................18 (B)IDENTIFY AND BRIEFLY EXPLAIN THE KEY ELEMENTS OF EMPLOYMENT LEGISLATION AND HOW THIS INFLUENCES ITV’S HR DECISION MAKING. YOU SHOULD MAKE REFERENCE TO
INTRODUCTION Every organisation has a specific objective to achieve and to meet its objective there is a need to plan its workforce requirement. The most important resource of an organisation is people who are working for it. Every person has different skills, capacity, knowledge and potential measured by general cognitive ability (GCA). So it creates a need for mixed integer programming that regulates different staffing decisions to reduce the workforce. To resolve this issue is not an easy task.Hence the role of an HR manager came into existence to take care of all these issues. The main role of HR is to strategically manage its people. This assignment explains the role and responsibility of an HR manager in an organisation to handle their human resource in an effective manner. It includes recruiting and hiring people, training and development, compensation and benefits and creating a friendly environment so that they support the organisation to achieve its goal. This assignment includes the case study of three different sectors which are “Wood Hill College”, “TESCO” and “ITV”. All these sectors together explain all the complexities of HRM to manage employees and motivate them to work effectively.
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PART 1 RECRUITMENT AND SELECTION TASK 1- KNOWLEDGE (A)THE PURPOSE OF WORKFORCE PLANNING AND THE ROLE OF THE HRMANAGERWITHREGARDSWORKFORCEPLANNINGAND RESOURCING FOR WOODHILL COLLEGE The role of an HR manager of Wood hill College is to confirm that college has skilled staffs with their subject matter knowledge and have required experience to achieve their specific objectives both efficiently and effectively within its defined period. WorkforceplanningisveryimportantforanHRmanager.Realisticapproachandreliable information getting through a proper planning is a must for any organisation. Each and every person in the management should be involved and have a contribution at different stage related to their expertise area. Suitable planning and its implementation should be managed well to ensure that things are going in the right direction. Monitoring and checking regularly is another important part of the plan. To make this planning successful, staff should be encouraged to give their personal feedback. Not only staff but also people at other positions, planners, organisers and sometimes parents of students can contribute by sharing their views and ideas. Plan and action should be matched and in line with organisation’s intent (Abdul Amid, et al. 2016). Training should be a part of workforce planning. Training support people involved in the planning understand this procedure better. Consultants can guide to understand current workforce, need of new roles for effective performance. Teachers should have job satisfaction and can have feedback related to their job to understand their task better. The environment should be stress-free and friendly so they can share their problems with HR manager and he gets the solution to their problems. In this way, they are not compelled to leave their job easily (Alali, et al. 2016).
B)STRENGTHANDWEAKNESSESOFDIFFERENTAPPROACHESTO RECRUITMENT AND SELECTION There are many approaches to recruit employees. Internal sourcing This is the easiest way to get the best candidate for the required position. Teachers who are interested can directly talk to the HR manager. Since management is already familiar with the performance. They can take the better decision (Armstrong, et al. 2014). Strength of internal sourcing * Internal method of selection is fast and reliable. The college has all the relevant information related to the person. Sometime Manager changes the job position by selecting internally and chooses the best person according to his experience and ability. *It brings trust and loyalty among teachers that they will be getting position according to their performance and experience. It helps to retain old teachers. * This is an easy process. No training is needed. Weakness of this sourcing *It restricts to get the new talent in the college. Sometimes it makes difficult to get the right candidate for the right position. It also creates a competition and dissatisfaction in the employees who did not get the promotion. *Some posts demands extra qualified person which is not available in the college. External Selection gives better chance to get experienced person. * This process vacates other positions which again are a task to be done. External sourcing This recruitment is done from the outside and needs to follow a procedure of interview and selection (Beer, et al. 2015). This process takes a long time and also not very reliable as people may lie about their ability to the job. This process creates an insecure environment among existing
teachers and makes them feel that there are not given the opportunity to prove their ability for the required position. Strengths *This process is very helpful when college is looking for a teacher who is trained well to use teaching tools and well acquainted with new teaching styles to make its teaching interesting and effective. *Once the teacher is selected, he becomes more dynamic and motivated to work with other teachers to secure his position in the college. Weakness *It is a long process. It takes time to fill the position because of its lengthy process. * It is more expensive due to interview and advertisement process. Every possible step needs to be taken to find the best candidate. It needs more searching and advertises externally. *HRM manager needs to be more conscious and careful to choose the best candidate from a different range of candidates. It also raises expenses for the college (Brewster and Hegewisch, 2017.).
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TASK 2 (A)JOB ADVERTISEMENT Woodhill College is looking for the best candidate for the position of Assistant Teacher. Interview for this selection is going to be held by end of this month. Interested candidate is requested to send their resume to our email Id.You can get all the details related to this position on our official website. Qualification: This post needs a Master Degree in any field from the recognized university. Experience: The candidate should have teaching experience of minimum 2 years. Role and responsibilities: This role requires supporting teaching staffs in a classroom for the development and education of students. Candidate needs to demonstrate their skill to create a happy, safe and secure environment for students. They will have the responsibility to identify student's problem and resolving their issues with patience. Application forms can be taken from office or it can be sent to you on request. If you have any queries regarding this, you can contact the concerned person. The contact number is available on our website. Apply at: Submit your resume at Woodhill.job.uk.co with valid id proofs
B) ADVERTISEMENT PLATFORMS To get the right candidate for a job, it is very important to choose a right advertisement platform. 1)Newspaper- The most working platform for advertising is a newspaper. The advertisement should have all the relevant information required for the position. It mostly brings a local reader which makes the job easy to advertise and find the suitable candidate. 2)Social sites- Companies contact some social sites to get the best candidate through these websites. 3)TV- Though it is the expensive but effective medium for advertisement because so many people are connected to this. It gives the video facility which can explain the job better. 4)Radio- This audio advertisement platform is the best way to reach mobile users and to catch the potential job hunters. It is the very cost effective platform to give a chance to repeat the ads if needed. 5)Internet- These days it has become a more approachable medium of advertisement. People spend a long time on the internet. College can pay to different websites for an animated banner or to use social media tools like Facebook, Google, LinkedIn and Twitter.It is also a cost- effective medium to reach a large number of people (Christina, et al. 2017).
C. JOB DESCRIPTION Job description Job name: Assistant teacher Venue: Wood hill College, UK Pay scale: according to the local education authorities Working hours- 32 to 40 per week (Monday to Friday) Job specification Should have excellent communication skills Should be able to get along with students, teachers and parents nicely Should have citizenship of UK Should have Graduate degree from well-recognized university
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PART 2- EMPLOYEE PERFORMANCE, DEVELOPMENT AND REWARD TASK 3 (A)DIFFERENCE BETWEEN TRAINING AND DEVELOPMENT TESCO is very concerned with effective training and development programme for employee’s growth which is needed to retain old employees and clearing the doubts of new employees as well (Dauda and Akingbade, 2014). The basic difference between training and development is its duration. Training relates to short- term activities to improve performance for current responsibilities. Development is a long process to prepare people to achieve long-term objectives. Training generally has a start and end date whereas development works more on the personalized area like mentoring or coaching to have experience in additional job roles. Companies organize both training and development programs to provide opportunities, for employees' growth and to build their morale and confidence. People get ready to accept challenges and it takes them on the way to progress resulting in high pay and job satisfaction. The basic differences between training and development are:- *Training is a short-term process. Development is a long-term process. *Training is planned for both managers and non-managers whereas development is only for managers (De Becker, 2013). *Trainingisrelatedtouseapplication,proceduresandproductrelatedinformationbut development includes improving skills in communication, management, business acumen and overall service related issues. * Training includes events, orientation training, workshops and seminars when company feel a need thorough assessment of its employee performance to fill the skill gap. Sometimes employee
himself request for training when given a new task or there is a change in the technology or process. Changes in objectives also create a need for training to catch up with the new direction. Development tends to have informal, easy going schedule and according to the personal need of the employee. Development programmes make people confident to take the responsibility of old employees when they get retired. Both training and development programmes make its employees work more effectively and efficiently and learning new things and implement them to solve issues (Keesing, 2014).
(B) DESCRIPTION OF TRAINING NEEDS AND METHODS OF TRAINING USED BY TESCO To match the actual and expected level of performance, company analyse the need of training for employees. To identify the need for training is the first and important step. It explains to whom and what kind of training is needed. These assessment techniques are:- 1)Questionnaires 2)Interviews 3)Surveys 4)Direct observation 5)Records 6)Consulting with people (Lawless and Trif, 2016) Identifying training needs through different analysis: 1)Organizational Analysis-It is concerned with the business objectives and needs. Is the training programme solution to the business problem? Was it helpful according to past records? All these points are keeping in mind before organizing the training programme. 2)Person Analysis-Who is the receiver, level of his knowledge, his capacity to learn, any change in procedure, software, policies and tools which creates the need for trainingis the main question of this analysis. 3)Work analysis- This kind of analysis ensures the need to perform some specific task and skill level required for that. 4)Performance analysis-Whether employees are able to perform up to standard or there is a need for training to improve their performance. 5)Cost-benefit Analysis-Return on investment is the main aim of any organisation.Conduct of this type of analysis is to be sure about if training results in a greater return on investment (Louw, 2013).
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Method of training used by TESCO Basically, two types of training are carrying out by TESCO to improve employee's performance and company's growth as well. On-the-job training-This training is generally used frequently by organisation because it is easy to manage. A large number of people are getting benefitted through this training. It is very affordable as it does not require any special tool. It is not time-consuming because it is delivered to the person while he is doing his actual job in the workplace. A person who is superior and knowledgeable in his area gives training to the new employee to increase the productivity (Mann, 2014). This OTJ method includes following: Shadowing- employees are trained by the senior person. Coaching- A senior staff will give suggestion to solve the problem. Mentoring- An experienced manager is helping to come out from problems by advising trainee to bring solution and learning from his own mistakes. Job rotation- Trainees are temporarily taught to take the responsibility of others and do their work efficiently in the time of need. Off-the-job-training This type of training is given by TESCO to their new staffs. It is not organised in the workplace. It is organised in an outer area by some specialized organisation or experienced and skilled staffs of the company. It is time-consuming and expensive (Newton, et al. 2015).
(C) EXPLANATION FOR HAVING AN ORGANIZED APPROACH OF TRAINING AND DEVELOPMENT PROGRAM Tesco believes in having right people in right place at right time. Skilled employees are always productive for any organization. In-store or non-store based positions; both require knowledgeable and expert people. To expand and diversify a business, it is very necessary to adjust to customer's demands. For example, highly populated areas will need a proper balance between demand and supply. There should be a proper understanding of demands, production and supplying of goods. To handle this kind of situation, Tesco needs an experienced team of trained employees which can be preparedbyprovidingpropertraininganddevelopmentprogram.Tescoregularlychecks employee's performance and provide training if there is any kind of lack in their performance. It evaluates training and development programs with tools and techniques. This includes proper planning, scheduling, checklists, agendas, programs and meetings and all. Manager and Employees both evaluate themselves to fulfil their responsibility successfully and for this. They set objectives for activities like personal development plans and compare the result with the last performance. They continue to do it till they get a satisfying result. Managers and employees all spend some time together to understand each other's work and learn by working together and this makes Tesco working process stronger. These activity plans have following objectives which are called SMART (Ogunyomi, 2013). Specific- It sticks to the exact planning. Measurable- Performance before and after training can be measured to reach up to an expected level. Achievable- Tries to match it with trainee’s knowledge, experience and skills. Realistic- Whether it can be achieved within a time period and available resource. Time Bound- Should have a clear deadline. TESCO also works on 360-degree appraisal system. Feedback is also given to the employees by its customers and stakeholders. So they better identify their area of improvement.
(D) EVALUATING THE EFFECTIVENESS OF TRAINING AND DEVELOPMENT PRACTICE OFFERED BY TESCO, IN TERMS OF DELIVERING A RETURN ON INVESTMENT There is always a need to evaluate the effectiveness of training program to take a decision and future planning for training of employees. If it gives a positive result, it always shows a change in behaviour and learning of employee. An effective training session always gives a work in progress. The training process is not complete without its feedback in the improvement of performance (Meijerink, et al. 2016). There are few questions to be asked for evaluation of training program:- Training should be evaluated by its duration of completion. Was it completed within given period? Which method was used and easily understood by most of the people? What was the main problem in delivering the session? How was the expert the trainer to hold its audience and passing the information in an effective manner to create interest of employees? Was it enough and useful to improve their performance to the expected level? Was the objective of training achieved? Were the trainers and employees both satisfied with the result? There are many methods and techniques available to evaluate the training result:- Kirkpatrick’s four-level model is one the most successful evaluation system used in training programs. These are the four levels of evaluation according to him:- Level 1: Reaction This includes feedback from trainees given to the trainer both positive and negative as well. How well they took this session and what all information and correction they want to have. Feedback should be in written form just after a session. It should have relevant points only. It can be given by numbering system like 1 to 5 where 1 is for low and 5 is for high rating (Verbrigghe and Buyens, 2015).
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Level 2: Learning This level compares between the expected and real change in performance. The main thing is to know what employees learned from this session and what they knew before. Compare the performance of trained employees with non-trained employees so the result can give the clear picture of its effectiveness(Shields, et al. 2015). Level 3: Behaviour Employees change in behaviour, skills, knowledge and principles clearly indicates the usefulness of training session. If they have learnt to bring the better solution to their problems and to perform well in their duties, it means it worked on them. It also needs to be checked on the regular basis by observing them know whether this change was permanent or temporary. Level 4: Results ThefinalstageofKirkpatrick’slevelconsistsoftrainingeffectsoncompany’soverall performance in the market.It concentrates on reducing the cost, turnover, grievances and absenteeism after training. It compares the performance in terms of increase in quality, production and service. All these four levels of Kirkpatrick's are used for analysis of ROI return on investment. All these previouslevelwasrelatedtoemployee'ssatisfactionandperformance.Butthislevel completely focuses on the financial impact of this training on a company. It is what the amount was invested in training and what we get back in return after this training. It takes training as a business tool. It needs a justification to the management at an upper level. It helps to choose future training methods. A company takes the training session as an expense and measure its value in terms of profit earned. On the basis of profit, the structured training program has taken positively for investment return. In Tesco, there is an increase in sales volume due to its effective training programs. The trained employees are always an asset for the company and they give their 100% to achieve company's objectives if they are supported well by their superiors and managers(Mostaghim, et al. 2013).
PART-3 FACTORS INFLUENCING HR DECISION MAKING TASK 4 (A)AN ANALYSIS OF THE IMPORTANCE FOR ITV TO MAINTAIN GOOD EMPLOYEERELATIONSANDHOWITINFLUENCESTHEIRHR DECISION MAKING AS A RESULT Employee relations are referred to the relationship that prevails within the employees and workers in an organisation to render comfortable and healthy environment. Positive and healthy employee relationship at organisation will enhance the performance and ensure effectiveness. Some significance for ITV can be analysed on the basis of the strong relationship that it maintains withtheemployeesandmitigatethenegativeenergysurroundingtheiremployees.Some strategies that are practised at ITV in order to ensure healthy employee relations and effectiveness of the organisation are underpinned: Some strategies should be framed for different groups to motivate them in order to ensure collaborative working (Shields, et al. 2015) Distribute equally the work to them so that the tasks can be achieved in desired and specific time frame. Ensure equal involvement of the employees so as to boost their morale and ensure team effectiveness ITV is a commercial broadband television network so team member’s involvement will ensure effective and broad base for the team effectiveness that will ensure effective decision making by the HR. Another factor that will impact the decision making of HR at ITV is the job security that is present in the employees will cater to a strong strategy of the organisation. The direct communication tool that is used at ITV will positively impact the decision making as it will increase the productivity of
the organisation and will boost the participation of the employees as a result of increased belongingness of employees at ITV. Talking about the negative impact on the decision making at organisation there can be increased conflicts and misunderstandings which will lead to tensions and will decrease the productivity as a result. So support and guidance are must to the employees to drive out best results (Verbrigghe and Buyens, 2015).
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(B)IDENTIFYANDBRIEFLYEXPLAINTHEKEYELEMENTSOF EMPLOYMENT LEGISLATION AND HOW THIS INFLUENCES ITV’S HR DECISION MAKING. YOU SHOULD MAKE REFERENCE TO EQUALITY, DATAPROTECTION,HEALTHANDSAFETY,ALONGWITH CONTRACTUAL RESPONSIBILITIES Some of the key employment legislation and laws include the following that influences the ITV’s HR decision making: Employment Rights Act Sex Discrimination Act Equal Pay Act Data Protection Act National Minimum Wages Act Disability Discrimination Act (Meijerink, et al. 2016) This above legislation will impact the decision making of HR regarding the jobs as it will impact the workplace designs and safety requirements of the workers at ITV. According to these legislative requirements HR is expected to comply with this legal requirement or else penalty will be attracted towards HR. These legislations render protection to the workers of the organisation against inequality and discrimination at the workplace. The payroll policies and other benefits will render the working schedules and other planning that will ensure the fairness and equality in the HR decision making. The employment legislation will render social security to the employees in all the situations. ITV practices collective bargaining to shield their employees from working practices and it also initiates union's representatives that build consultation groups. These HR decisions will help in achieving the productivity and will meet the workers’ demands. Thetradeunionsworkontheworkinglegislationtorenderdiscrimination-freeworking environment to the workers and save from inequality. For frequent changes at ITV, it consults the employees to ensure effective working of the organisation and consultation groups helps to monitor the employees in groups and discover the working principles. The main elements that are coveredbytheselegislationsthusconsidersocialsecurity,sexualharassmentsandequal employment opportunities to the workers and employees at ITV (Mostaghim, et al. 2013).
CONCLUSION As a conclusion of this assignment, the concept of HRM has been better understood discovering the purpose and scope of the Human Resource Management that is required to achieve business objectives. The key elements of the Human Resource Management have been evaluated in context to their effectiveness with context to the case of TESCO. The internal and external factors have been gained better insights that affect the HRM decision making with inclusion in the employment legislation and regulations with reference to the case study of ITV. Thus recruitment and selection and the employee performance have been understood with reference to the development and reward system. And the focus has also been laid upon the employment relationships that help to achieve effectively the organisational objectives.
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