Sainsbury HRM: Workforce Planning, Recruitment, and Employee Relations

This report provides a comprehensive analysis of Human Resource Management (HRM) practices at Sainsbury Plc, a British multinational supermarket chain. It covers the purpose and functions of HRM in workforce planning and resourcing, evaluates the strengths and weaknesses of different recruitment and selection approaches, and examines the advantages and effectiveness of various HRM practices. The report also highlights the importance of employee relations, key elements of employment legislation, and the application of HRM practices in a work-related context, using specific examples from Sainsbury's operations. The analysis focuses on how HRM contributes to achieving organizational goals, fostering a positive work culture, and ensuring effective team integration, ultimately impacting productivity and profitability.

Unit-3 Human
Resources
Management

Table of Contents
INTRODUCTION...........................................................................................................................1
MAIN BODY...................................................................................................................................1
P1 Explain the purpose and the functions of HRM, applicable to workforce planning and
resourcing an organisation. ........................................................................................................1
P2 Explain the strengths and weaknesses of different approaches to recruitment and selection.
.....................................................................................................................................................2
TASK 2............................................................................................................................................4
P3 Advantages of different HRM practices ...............................................................................4
P4 Evaluate the effectiveness of different HRM practices.........................................................5
TASK 3............................................................................................................................................6
P5 Importance of employee relations.........................................................................................6
P6 Key elements of the employment legislation an impact it has on the HRM decision making
.....................................................................................................................................................7
P7 Application of the HRM practise in work related context, using specific example..............8
CONCLUSION..............................................................................................................................11
References:.....................................................................................................................................12

INTRODUCTION
Human resource management is defined as the collection of all those activities related top
the human capital working in the organisation. Majorly, human resource management deals with
the issues and problems related to the employees of business firm. It include several activities
such as recruitment and selection, salary of employees, promotion, solving conflicts, motivation
and many more (Ahmad, S., 2022). The chosen organisation for this report is Sainsbury Plc
which is a British multinational chain of supermarket having headquarter in London, England,
United Kingdom. It is found as the second largest chain of supermarkets in UK. This report
include purpose and function of HRM, strengths & weaknesses of approaches of recruitment and
selection, advantages of HRM practices, effectiveness of HRM activities along with the
importance of employee relation. In addition to this, it also deal with the key element of
employment legislation and application of HRM practices in a work related context.
MAIN BODY
P1 Explain the purpose and the functions of HRM, applicable to workforce planning and
resourcing an organisation.
Human resource management is responsible for managing the employees along with
developing the employee oriented culture in the business organisation. Along with this, HRM
also perform the actions related to the development of level of capabilities and skills of
employees by providing them training. Human Resource management focus on increasing the
efforts towards the goals and objectives of business organisation. It perform several of functions
in order to attain the objectives of organisation.
Purpose of HRM
The Human Resource Manager of Sainsbury have to perform several actions based on
their purpose. Below mentioned are some purpose of HRM of Sainsbury:
 Achieve organisational goals: The main purpose of HRM is to use the human resource
in an efficient manner in order to achieve the organisational goals and objectives.
These objectives include managing the staff requirements such as retirement,
recruitment and many more (Bedford, D. and et. al., 2022).
 Work Culture: Work environment and employees are the two factors which are
consider on the priority basis while handling HRM effectively. In explaining the
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business performance and HRM, work culture has vital role. Another purpose of HRM
is to develop and build transparent and healthy relations among all the employees
working in the organisation. It result in enhancing the contribution of teams in
developing positive and effective work culture.
 Team integration: Major purpose of HRM is to ensure the effective coordination
among teams. Enhancing the productivity is possible only when a proper connection
among individuals have been established.
Functions of HRM
 Job design and analysis: Job design is defined as a procedure which explains the
roles, responsibilities and duties of a job (Crocco, O.S. and Tkachenko, O., 2022).
Whereas the job analysis is refers to the process of exposing of job requirements
which include qualification, skills and work experience. HRM perform the functions
of job designing and job analysis before recruiting the employees.
 Hiring and selection: It is the primary function of HRM. The major aim of human
resource management is to recruit and retain the qualified and efficient staff members.
The future operations of organisations will be done by the employees hired by HR
department.
 Employees training and development: HRM also perform the function of providing
training to the employees and develop their skills to face the challenges which they
can face in future. Training and development also leads top the improvement of
performance of employees.
P2 Explain the strengths and weaknesses of different approaches to recruitment and selection.
For the purpose of hiring employees for the organisation, HRM apply several of
approaches to recruit and select the staff members to get the work done and attain the
organisational goals and objectives (Fu, C., Jiang, H. and Chen, X., 2022). Promotions,
employee referrals, direct recruitment, campus recruitment are the various approaches adopted
by Human Resource Management for recruitment and selection. Below mentioned are the
strengths and weaknesses of several approaches:
Promotion
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It is defined as an essential internal recruitment approach. Basically, it raising to a higher
job accompanied by raised pay and privileges. In simple words, it can be said that the promotion
is transfer of an employee to a job profile which include higher status and money.
Strength Weakness
 It generate the feeling of motivation in
the employees of Sainsbury as they
think that the better skills really pay-off
to them. As a result, employees try to
improve their skills.
 Employees of Sainsbury take the
training sessions seriously and outcome
of training sessions will improve.
 Elder employees of Sainsbury do not
want to prefer this approach because
they have less chances of getting
promotion.
 It is consider as the subjective and
judgemental approach because it may
restrict the chances of getting
promotion of talented employees.
Employee Referrals
It refers to the internal method of recruitment under which a well structured program
have been adopted by Sainsbury for getting recommendation of candidates from their existing
employees.
Strength Weakness
 It helps the Sainsbury in getting the
right candidate for right job because the
existing employees of organisation
already know about the required skills
and knowledge.
 In case of any gap among the
management and new employee, HRM
department have option to ask about the
matter from existing employee.
 This method of recruitment and
selection increase the chances of hired
unskilled employees (Jhariya, Banerjee
and Meena 2022).
 This approach also result in the
reduction of benefits of diversification
of work force.
Direct Recruitment
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It is defined as a service which integrates selection and enrolment of highly skilled and
qualified personnel. Basically, this method is adopted when the expectations of employer is
higher to hire the skilled employees in order to meet the high level of skills requirement.
Strength Weakness
 This approach provide the best
candidates to Sainsbury from diverse
source of workforce.
 It also increase the chances of getting
the right candidate for right job.
 Adopting this approach for recruitment
and selection is highly expensive for
Sainsbury.
 The management of Sainsbury is
require to provide the practical
knowledge about the tradition of
organisation which is a time consuming
process.
TASK 2
P3 Advantages of different HRM practices
It has been found that the effective actions of human resource management implies
advantages to both employees as well as employer. The major objective of Human Resource
Management is to hire and manage the human resource in an organisation. Several of effective
practices of HRM leads to the decrease in employee turnover of organisation (Leutner, F.,
Akhtar and Chamorro-Premuzic 2022). But such practices may also leads to the increase in cost
of human resource department of organisation. It is necessary for the HRM department of
Saisnbury to ensure the effective practices of HRM as it is really important for maintaining a
good relationship of employees and management at work place. Through ensuring the
effectiveness in HRM practices, the organisation can bring the effectiveness and efficiency in the
working performance of employees and overall organisation. On order to satisfy the workers at
work place, the HRM of Sainsbury perform several flexible practices as the satisfaction of
employees leads to the improvement in the working performance of employees. There are
several HRM practices which provide benefit to both employer as well as employees. Below
mentioned are some practices performed by HRM:
 Recruitment and selection process: Human Resource Department of Sainsbury is
applying the external source of recruitment and selection of employees. Through
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adopting the external approach of recruitment, HRM of organisation can introduce
creativity and innovation in the business practices which also leads to the contribution
in its effective brand image and development. This practice is beneficial for both
employer as it introduce young and new talent in the organisation. In addition to this,
it is beneficial for those people or employees as well who want to perform well in the
organisation by their skills and talent.
 Learning through training: In order to enhancing the skills and knowledge,
Sainsbury is arranging several training and development programs for their
employees (Lu, S., 2022). This practice of HRM leads to bringing the loyalty and
motivation of workers which leads to the improvement in their working performance.
It is beneficial for employees as they are getting chance of improving their skills
which may result in the success in future. On the other hand, it leads to the improve in
performance of employees at work place and achieving the organisational goals and
objectives in an effective and efficient manner, which is beneficial for employer as
well.
 Reward System: HRM of Sainsbury is adopting the reward system in order to
motivate their employees to perform well. It enables the employer to earn higher
profit and reach to the desired position. This practice of HRM is also beneficial for
the employees as it makes enable the employees top get the rewards. It leads to the
enhancement of performance standard of employees working in the organisation.
In this way, it can be described that the practices performed by the Human Resource
Management are beneficial for both employer as well as the management of Sainsbury.
P4 Evaluate the effectiveness of different HRM practices
Below mentioned are the effectiveness of various HRM practices of Sainsbury in the
terms of increasing the productivity and profitability of organisation:
 Human Resource management of Sainsbury is providing facility of training and
development to their employees which leads to bringing the effectiveness in particular
job of employees. Management of Sainsbury is using sophisticated tools for providing
training for the purpose of improving the productivity (Moring, A., 2022). Such practices
help the business organisation in creating the positive working environment along with
increasing the productivity and profitability of organisation.
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 In order to rating the employees in the organisation along with decreasing the employee
turnover of organisation, HRM of Sainsbury is offering various compensation plans and
benefits. It also result in the decrease in the cost of hiring new employees along with
increase in the profit of organisation and minimizing the cost.
 The HRM department of Sainsbury set goals and targets of all individual employees or a
team. They are constantly updating the compensation packages on time only after
analysing the current scenario of business environment. It motivate the employees to
work hard and take the training sessions seriously (Perry, C.K. and et. al., 2022).
 The Human Resource Management of Sainsbury also focusing on the enhancement of
employee relationship by managing and organising the employees of organisation in a
proper manner. Effective and positive employee relationship result in the sharing of ideas
and thoughts among all the employees which may also result in the increase in the
knowledge and opportunity in the related field.
TASK 3
P5 Importance of employee relations
It is the responsibility of Human Resource Management department to create the
effective and positive relationship among all the employees working in the organisation. The
HRM of Sainsbury is is developing several strategies in order to create the effective relationship
among the employees at work place. Employee relation is important at work place otherwise it
may effect the overall performance of organisation negatively. Below mentioned are some
strategies which are being adopted by the Human Resource management of Saisnbury: Career development opportunities: All the employees work for the purpose of
developing their career. The HRM of Sainsbury is providing career opportunity to their
employees. They commit with their employees to give promotion on the basis of their
performance. It develop the feeling of motivation along with the loyalty in the
employees. It is possible only (Saberiyan, M. and et. al., 2022). By providing the career
development opportunities to the employees of organisation, HRM of Sainsbury can
improve the employee relation at work place. Communication: For the purpose of keeping the employees updated related to any
operation of organisation, it is necessary for the HRM of Sainsbury to share all the
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important information to them. Sainsbury should provide all the important informations
related to the new arrivals and features of products and services to the sales personnel. It
help the sales personnel in maintaining the good and effective relationship with their
customers which leads to the increase in profitability of organisation. Due to good
communication and effective employee relation, the employees of organisation at
satisfactory level. Vision: Sainsbury Plc has develop their vision in order to stimulate the employees for
performing well at work place. Sainsbury has develop their vision aligning with the
objectives of employees. Good Health: It has been found as necessary to ensure the good heath of employees.
Sainsbury is providing safe equipments along with the positive working environment to
the employees of organisation in order to maintain the effective and efficient employee
relations at work place (Shah, M.U. and Guild, P.D., 2022).
 Motivation: The workers of Sainsbury should be motivated for developing and
maintaining an effective relationship with employer. Motivation in the employees of
Sainsbury leads to the brining effectiveness in the working performance of employees
and overall performance of organisation.
P6 Key elements of the employment legislation an impact it has on the HRM decision making
There are several employment legislation which impact the decision making of the human
resources management. Some of them are discussed below: Equality Act 2010: It is defined as the collection of two acts of United Kingdom i.e.
Disability Discrimination Act 1995 and The Race relation Act 1976. This act state that, it
is the responsibility of business organization to provide equal opportunities to all the
employees working in the organization. Basically, this act was developed for the purpose
of removing all types of discrimination on the basis of sex, age, race, gender and religion.
It is necessary for Sainsbury to follow all the rules listed under this act. Government of
United Kingdom have power to terminate the business operations of respective
organization in case of breach of law. Health and safety at work act 1974: Another responsibility of employer towards the
employee is to ensure the good health of employees at work place. The HRM of
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Sainsbury should develop a positive working environment of organization which do not
harm the health of employees. This act is majorly used by the companies in order to
develop the effective relationship with the employees working in the organization. It has
been found as necessary for the management of Sainsbury to provide safe access and exit
of their employees working in the organization (Shi, Z. and et. al., 2022). They can also
provide the training to their employees related to the health and safety measures. In
addition to this, the company can also arrange the primary treatment sources in case of
any emergency. Employment Protection Act 1978: This act helps the business organization in providing a
specified working hour, structure of salary, commencement of job and many more. The
Human Resource manager of Sainsbury is required to provide an effective salary
structure, fix working timings and hours. Dismissal and employment contracts: It state the right to both employer and employees
to leave the job. Employees can use the word resignation whereas the employer can use
dismissal. In these case, both the parties are require to follow some rules which are listed
under the dismissal and employment contracts. For instance, the employees of Sainsbury
have to give a notice of a specified period of time before leaving the job.
 Data Protection Act 1998: This act have been also developed by the government of
United Kingdom in order to protect the personal data stored in computer or in organized
paper filing system. This act provide the right to the people of organization related to the
accessing to the information having a relation with them (Sterio, M., 2022). Saisnbury do
not leak the personal information of their employees and customers with anyone. It is the
major responsibility of HRM of Sainsbury to protect the data of their employees from any
theft or risk.
P7 Application of the HRM practise in work related context, using specific example
Job description: It is a useful and simple plain language tool which explain the duties, task,
responsibilities and function of a position. It details that who perform a particular work, way the
work completion and purpose of the given work related to the organisational goals and mission.
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Job Description
Job details
Post- HR assistance
Company- Sainsbury
Job purpose
The HR assistance are tasked with providing a generalist support to the team members of senior
HR and also ensure that all the administration linked with human resource department is up to
date regularly. Particular duties or responsibility are varied and can comprehend most areas on
operational side of company's HR department
Roles and Responsibilities
 Compile and update the employee record.
 Provide a clerical and administrative support to the human resource management.
 Assist with the day to day operational activities of HR functions and other duties.
Job specification- It describe the skills, abilities and knowledge of employees to perform their
responsibilities and duties. The HRM department develop job description in order to attract an
hire an effective human resource for their organisation (Wilhelmy, A., Hertel, G. and Köhler, T.,
2022). There is a job description in Sainsbury for the post of HR Assistant.
Job specification
Post- HR Assistance
Department- Human Resource Management
Key- it shows that what is required as an evidence
(R) Request form, (I) Interview, (R) Role
Attributes Essential Desirable
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Qualification and experience  Bachelor degree in
BBA and BA.
 Graduate from a
reputed university.
 Excellent
communication skill.
2 years experience related to
the similar background.
Skills and knowledge  Presentation skill
 Positive attitude,
 Written and verbal
communication skill.
Candidate must be able to
develop effective strategies
according the requirements .
Offer letter
Mr. Jack,
Address- Street 60, London, UK
City- London, UK
Dear Mr, Jack Smith
Greeting from the Sainsbury !!
The company is extremely obligated by seeing your performance in the interview session. So, we
are feeling very glad to inform you that you get selected as HR assistance within Sainsbury. It
will be a full time job as 20 hours working every week and your package will be
$75000/annually.
If you accept the employment letter then kindly let us know and be there at office with your all
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