Human Resources Management : Scope and Function

Human resources
management

Table of Contents
INTRODUCTION ..........................................................................................................................1
SECTION- 1 (LO1).........................................................................................................................1
(A)Purpose of hr functions ..........................................................................................................1
(B)Selection Methods In an organization....................................................................................2
(C)Evaluating a two methods to improve selection methods in Chocola Fantastica .................3
SECTION-2 (LO2)..........................................................................................................................3
(A) create a person specification for the role...............................................................................3
(B)Advantage and disadvantage of the internally advertising the job vacancy:..........................4
(C)Explain where you would recommended for the advertisement for the receptionist vacancy
to be placed and why?..................................................................................................................5
SECTION-3 (LO3).........................................................................................................................6
(A)Benefit of training to employees and organisation:.............................................................6
(B)Flexible working hour:...........................................................................................................7
(C)How Microsoft motivates its employees through the way it design its job roles. .................7
SECTION -4 (LO4).........................................................................................................................8
(A)Employee engagement and why it is important in effective employee in relation to
Microsoft:.....................................................................................................................................8
(B)Improve communication:........................................................................................................9
(C)Element of the UK employment legislation affects the hr decision making such as
recruitment ,training,and development and reward:..................................................................10
CONCLUSION..............................................................................................................................10
...................................................................................................................................................11
REFERENCES..............................................................................................................................12

INTRODUCTION
HRM is approach in which management help organization to gain some competitive
advantages and it is a process of managing and recruiting people after that hrm give them a
proper training and develop their skills. This report will cover purpose , scope and function of
hrm in Chocola fantastic and Microsoft , strength and weakness , benefits from hrm practices for
employer and employee, hrm practices to rise profit of organization, importance of hrm decision
making and key elements of employment legislation and their impact on hrm decision making
SECTION- 1 (LO1)
(A)Purpose of hr functions
The main purpose of HR department is to manage all the numerous needs of an organization
(Cascio, 2015) In every part of the company hr plays important role to mange and increase
efficiency of the company HR manager is responsible for requirement , selecting of candidates
for organization . He recruit them and give them proper training before joining job.
HR importance in Chocola Fantastica
Human resource helps Chocola Fantastica by making a strategic planning to rise image of
company in market. HR develop skills of the employees by giving them proper training
Strategic management
HR helps to improve bottom line of the company by using their knowledge
because they have knowledge that how human capital effect on success of an organization . Hr
mangers has the expertise in management and business they play all the departmental function
of Chocola Fantastica . They improve the reputation of the company in market.
Compensation and Benefits
HR managers provide the proper guidance and proper directions to the
compensation and benefits specialist in the Chocola Fantastica. They develop strategics plan
compensation and align in performance system with an compensation structure , monitor a
negotiation s for health care benefits. They have to take care of employees and provide them
medical facilities so they can work efficiently and that will help company to run
smoothly(Banfield, Kay and Royles, 2018).
Training and Development
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Training and development is important for employees to increase their skills and their
working capacity and hr manager hire this training. Manger give training to importance
performance of employees they record performance and on the basis of the performance try to
improve performance and that is beneficial for company's current as well as future growth. Also
plays integral role to implement workers development strategics based on professional
development(Berman and et.al., 2019).
Recruitment and selection
Human resource management fulfil workforce demand by recruiting and selecting.
They are only responsible for the recruitment of talented worker who can work efficiently in an
organization
(B)Selection Methods In an organization
Interview:
it is a process to hire a new employees for company and this is formed through the
requirement of the job band interviewer list questions according to that, they give score to
candidates for each questions and decide that candidate is eligible for job or not they see their
communication skills and see confidence of the candidate.(Bratton, J. and et.al 2017)
 Strength – It will helps Chocola Fantastica company to hire right candidates with right
qualification for the required jobs and it is important to avoid problems in future and
this method save the time as well cost
 Weakness - This is major and best tool of selection but this is not a final process
because interview do not show the every details about the candidates
Presentation
This tool is used during the selection process of candidate, for a high post . They give any
particular topic to make presentation on it and also give time to complete that some the or some
of the organization send presentation along with the interview confirmation. Candidates have to
sent presentation on the given date or time.(Stewart G.L. and Brown K.G. 2019.) This is one of the
impotent tool to select any candidate who can performance well in that particle job. Most of the
organization uses this to improve their selection process so they can get better employees who
can help company to grow better as compare to others.
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 Strength - This process will help company to know writing and typing skills of the
candidates. Candidates can help to create presentation for Chocola Fantastica and they
can get many advantages from those candidates.
 Weakness – Candidates can prepare presentation from the third party who can prepare
their presentation for money. This will be disadvantage for company because they can be
misguided by candidate and it can create from in the future(Brewster, Mayrhofer and
Morley, eds., 2016) .
(C)Evaluating a two methods to improve selection methods in Chocola Fantastica
Group Exercise
company can evolute this tool in their selection method it will defiantly improve this
process. In this method they give topics to the candidates and start discussing about that
particular topic.(Reiche B. S. 2016.) During this all discussion they see what points will covered by
the candidates , at least four candidates are required for this process and it is beneficial for them
to select candidate who can eligible for company.
Personality profiling
there are some senior post in Chocola Fantastica which required a special person who
should have a good personality.(Wilton N. 2016) This tool help to fulfil requirement because an
individual personality can effect stability for those post they process does not have any right and
wrong answer , individuals may be can satisfy through the identify better behaviour hat are
better suit to the job than others, therefore it is important to be undertake this process to be clear
characteristics requirement to perform better in the job. Company should use this to to get better
employees(Wilton, 2016).
SECTION-2 (LO2)
(A) create a person specification for the role
Company
Post
Location
Report to
Qualification
Responsibilities
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Title of the job
Date: 24, July 2019
Qualification required Essential Desirable Met
Need of Experience
Personal characteristics
& conduct
YES
Roles and
Responsibilities
YES
(B)Advantage and disadvantage of the internally advertising the job vacancy:
Advantage:
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 Advertising the job vacancy through an existing employee it is benefit for the Chocola
fantastica because organisation should not have to spent amount on the any advertising
activity or Chocola fantastica can save a lot of there amount.
 Internally selecting the candidate for the particular role its helpful because organisation
already know about the work efficiency or performance of the existing employee,
candidate also know that what the organisation is know expecting from him.
 This is very easy process for the advertising through the existing employee.
Disadvantage:
 Advertising internally for the job vacancy it can create a dispute among the staff or an
employee.
 Chocola fantastica select individual from the internal for the role others candidate who
were not selected they feels like they are not up to mark as per the organisation or feel
there hard work is not satisfactory or lose there motivation for the Chocola fantastica due
to these Chocola fantastica should have to hire someone else.
Advantage and disadvantage of the advertising job vacancy through the notice board
Advantage:
 It attract the eye of the many candidate and helpful to select the effective candidate from
the interested candidate.
 Have a wide variety of candidate by advertising through the notice board of the main
entrance.
Disadvantage:
 This is lengthy process for the advertising the job vacancy.
 It take very long period for selecting the candidate for particular post. because its include
many process such as interview , training or conducting test etc(Stewart,and Brown,
2019).
(C)Explain where you would recommended for the advertisement for the receptionist
vacancy to be placed and why?
can recommended advertisement of the vacancy for the receptionist by giving advertisement in
the newspaper because believes that in the present scenario the job seekers are daily used to read
the newspaper and search the jobs in the newspaper which help organisation to get the interested
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candidate for the particular designation. And by posting on the social media sites for the
vacancy of the receptionist it also help the organisation to get the good,qualitative and effective
candidate for the post of the receptionist, social sites like Facebook, Instagram, whatsapp etc are
used by the millions of people every day this is an attractive or best way to recommended for
receptionist vacancy to each and every person. Advertising though the social site helps to
increase the job visibilities, its reduce the load of the organisation for searching capable or
effective candidates for the vacancy through the advertising they get interested candidate directly
on there office floor or organisation floor. Generally do recommended to our friends,relatives or
cousins for the vacancy, alternatively also post the advertisement related to the receptionist
vacancy in different job websites on the social media or networking sites(Sparrow, Brewster and
Chung, 2016).
SECTION-3 (LO3)
(A)Benefit of training to employees and organisation:
Benefit to the employees of the Microsoft:
 Microsoft provide training and the internship which gives the motivation to the
employees of the organisation good tanning and effective internship influence the
employees towards there job. Or it leads to increase the level of motivation towards there
organisation or work.
 training and the internship provide by the Microsoft, it helps to increase the level of the
job satisfaction under the employees.
 Microsoft provide regularly training and the internship program helps to increase to
efficiency of the employees .
 Training arranged by the Microsoft for staff and employees which help the employees to
adopt the new method or technology or increased the innovation in the strategies of the
employees(Morgeson, Brannick,and Levine, 2019).
Benefit to the employers or the organisation:
 regularly arranging the internship or training programme by the Microsoft for there
employees it helps the organisation to enhance there image or goodwill in the market .
This is the one of the important benefit of the employer by the regularly arranging these
programme.
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 If employees work with the great work efficiency its result to the financial gaining of the
organisation or for the future financial growth.
 Conducting the training its benefit for Microsoft in result it reduce the turnover of the
employees.
(B)Flexible working hour:
Flexible working hours can be any key consideration for the employees to provide a feasible
working by understanding their needs as an asset to the firm.
Work from Home:
Microsoft company gives an opportunity to the workers which can provide them facilities
like work from home. It gets more profitability through remote employees by getting projects
completed faster with fewer mistakes and retain employees for prolong time. Through work from
home facility, company can hire top talent with no geological limits and gets more successful
project without paying extra to employees. Working from home facility causes company is
enable to eliminate long communication which is good for both and it boosts up relationship
between management and employees. Employees also gets benefit through working from home,
they get less stressful environment, environmentally friendly, quieter atmosphere, less distraction
these all are gets benefits to company and make happy to employees in working. Employees also
gets more time with family(DeCenzo, Robbins and Verhulst, 2016).
Annual working hours:
Annual working hours can be explained as fixed number of hours to be worked during an
year. Microsoft company uses this strategy to gain more profit. It gives time limit and takes more
of work from employees in given span of time. Through this company gains more profit. It
enables to work in balanced manner which is beneficial for both employees and Microsoft.
Employee doesn't have to face time strictness which keeps focus on work. Employee gets health
profit if they suffer any health problem. Employees often gets emergency adjustment so that turn
relief to work load so that encourage employees for retaining in company(Noe and et.al, 2017).
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(C)How Microsoft motivates its employees through the way it design its job roles.
Generally motivation of the employees is the one of important feature for the any organisation
related to there future growth. Microsoft motivate its employees in many different ways some of
the points are the discussed below:
 Microsoft motivate its employees through providing them a positive work environment.
Employees of the Microsoft works well due to the good or positive work environment
there is no presence of the any negative thought under the Microsoft organisation.
 Microsoft motivates its employees through providing them back hand support to each
and every employees of firm, back hand support always when employees of the
Microsoft facing any problem related to there work.
 Microsoft motivates its employees through identifying there particular task in the
organisation. Task identifying means clearly classifying each and every role of the
employee from starting to end under the organisation prior its help the employees of the
Microsoft to complete there work with the identifying on time.
 Microsoft motivates its employees through giving them large level of freedom and right
to take decision. Or we can also say Microsoft allows to take decision or give employees
level of autonomy.
 Microsoft provide feedback on performance of the each and every employees of the
organisation feedback should be given in both positive or negative. Positive feedback
motivate the employees of the Microsoft for to remain with the organisation for the
future.
 Microsoft always appreciate there organisation staff or employees for there hard-work
done for the future growth of the organisation. Appreciation gives motivation to the
organisation employees(Noe and et.al, 2015).
SECTION -4 (LO4)
(A)Employee engagement and why it is important in effective employee in relation to
Microsoft:
under the human resources management engagement is describe as the the employee feel
enthusiasm with respect to there particular work,as per the human resource literature engagement
is the degree for the employees . Employee engagement is the different from the employee
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satisfaction. Employee engagement encourage the performance of the employee generally we
can say the that employee engagement is the engagement of the employee in the work. It is the
important in the effective employee. Engagement is a one of the important human resource
variable. And it is the important for the Microsoft also because it goes beyond the activities of
the Microsoft. Employee engaged encourage the performance of the employee in term of the
Microsoft. It helps Microsoft to deliver superior performance and gain competitive advantage.
Engaged employees of the Microsoft do the additional activities and effort , more creative and
faster it is important for the Microsoft because its focus on the goal of the Microsoft , and result
which Microsoft expect from them. engagement takes motivated employees of the Microsoft to
the next level. Engaged employee have some hopes that they can add the success of the
Microsoft and all there abilities are used. Employment engagement leads to the better decision
making in the Microsoft(Chelladurai and Kerwin, 2018).
(B)Improve communication:
Communication is best source to interact different type of people and understand their thinking,
lifestyle and preference of peoples. There are two approaches improve communication skills in
work place which is used by Microsoft company.
Cultural diversity:
It gives benefits in work place because people from various backgrounds have different
prospective so It will increase level of understanding about other cultures by interacting with
outside people who keep different culture. Microsoft company uses cultural diversity to improve
communication of employees in work place. Cultural Diversity brings strength between
employees. It drives profitability in Microsoft company due to various innovative ideas which
will give a new platform to company. Cultural diversity causes mutual respect increase to each
other and it reduces language barrier which is good to improve communication between
employees or employers(Cascio,.2015).
Open communication:
Open communication is helpful to improve communication in workplace. In this
communication an employee can directly communicate with manager same manger also can
interact to employee which leads profitability in company rather to wasting time. Through this
communication relation is boost up among manager, employer and client. Open communication
promote team work so that leads more profitability in Microsoft company. This communication
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makes free to employer for exchange their working strategy through this company gets
innovative strategy. This communication creates friendly environment and increase mutual
understanding between employees in work place which is beneficial for Microsoft company.
(C)Element of the UK employment legislation affects the hr decision making such as
recruitment ,training,and development and reward:
the common law of employment legislation of the UK which affect the the hr decision making
are the equality act, employment right act etc. Discussed below
the equality act 2010 of UK employment legislation affect the hr decision making this law states
that the each employee should be give equality in terms of pay and discrimination the equality
act makes illegal for the UK companies to pay different wages based on the gender for the
employees of same position and responsibility level.
Employment right act 1996 of the UK affects the hr decision making. A individual who has
entered into the organisation or work under any employment contract have some right in terms of
there employment . this law protect employees from discrimination.
The working time regulation 1998 act of the employment regulation of UK affect the hr decision
in such recruitment and development and reward. under this act every employee of the
organisation have a specific Woking hours or break hours.
Labour standard act of employment legislation in UK affect the hr decision making .the united
kingdom department of labour provides an internet program which explain every aspect of this
law in relation to the human resources(Brewster and et.al., 2016).
CONCLUSION
As per the reports it has been analysed purpose and functions of HRM within an
Chocola Fantastica and Microsoft company , importance of HRM in both company and
discussion about selection process and implementation of new tools in the process. it has been
conclude schemas and training programs to improve performance of the employees and also
conclude benefits , bonus and promotion which can increase moral of employees and it has
been a analyse the important role of HR managers in decision making and and how they make
decision which can be beneficial for company.
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REFERENCES
Books& Journals
Banfield, P., Kay, R. and Royles, D., 2018. Introduction to human resource management.
Oxford University Press.
Berman, E.M and et.al., 2019. Human resource management in public service: Paradoxes,
processes, and problems. CQ Press.
Bratton, J. and Gold, J., 2017. Human resource management: theory and practice. Palgrave.
Brewster, C., 2017. Policy and practice in european human resource management: The Price
Waterhouse Cranfield survey. Taylor & Francis.
Brewster, C., Mayrhofer, W. and Morley, M. eds., 2016. New challenges for European resource
management. Springer.
Brewster, C and et.al., 2016. International human resource management. Kogan Page
Publishers.
Cascio, W.F., 2015. Costing human resources. Wiley Encyclopedia of Management, pp.1-1.
Cascio, W.F., 2015. Managing human resources. McGraw-Hill.
Chelladurai, P. and Kerwin, S., 2018. Human resource management in sport and recreation.
Human Kinetics.
DeCenzo, D.A., Robbins, S.P. and Verhulst, S.L., 2016. Fundamentals of Human Resource
Management, Binder Ready Version. John Wiley & Sons.
Morgeson, F.P., Brannick, M.T. and Levine, E.L., 2019. Job and work analysis: Methods,
research, and applications for human resource management. Sage Publications.
Noe, R.A and et.al., 2015. Human resources management. Instructor. 2015.
Noe, R.A and et.al., 2017. Human resource management: Gaining a competitive advantage.
New York, NY: McGraw-Hill Education.
Sparrow, P., Brewster, C. and Chung, C., 2016. Globalizing human resource management.
Routledge.
Stewart, G.L. and Brown, K.G., 2019. Human resource management. Wiley.
Wilton, N., 2016. An introduction to human resource management. Sage.
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