Information Systems Analysis and Design for International Charity Foundation (ICF)

COIT 20248: Information Systems Analysis and Design
Term 2, 2018
Assessment 1 - Systems Analysis
Lecturer: xxx
Tutor: xxxx
Prepared by:
Student Name: xxx
Student Number: xxx

Table of Contents
1. Introduction.......................................................................................................................................1
1.1 Introduction to the Case Study....................................................................................................1
1.2 Aims of the Report.......................................................................................................................1
2. Approach to Systems Development..................................................................................................2
3. Systems Requirements......................................................................................................................3
4. Project Cost and Benefit Analysis......................................................................................................4
5. Project Schedule................................................................................................................................6
6. System Information Requirement Investigation Techniques.............................................................9
7. Reflections and Conclusions............................................................................................................10
References...........................................................................................................................................11
Bibliography.........................................................................................................................................12

1. Introduction
1.1 Introduction to the Case Study
The case study is based on an organization named International Charity Foundation (ICF) that
provides educational and medical assistance to the young people around the world who have little
or no financial support. The company (known as Rotary Club of Box Hill Central at that time) initially
started out for providing assistance to one particular little girl who was sent overseas to Australia for
medical treatment. Using charity, ICF raised sufficient funds for the treatment of the little girl.
Noticing the success of this venture, one of the members of the club Mr. Colin MacFarlane set up ICF
for supporting more children for education and medical assistance. Initially growing in Australia, the
company now provides assistance to children in numerous countries around the world.
1.2 Aims of the Report
Currently, most of the operations at ICF are done manually and the records are kept as hardcopies in
the form of paper documents. Naturally, both of these have negative impacts on the organization
especially when there are demands for faster and more efficient operations. The purpose of this
report is to develop a project plan for the development of an information system that will replace
the entire manual process and the use of paper documents for record keeping. The aims of the
report are hereby specified as follows.
 To specify the approach for system development
 To specify the requirements of the proposed system
 To undertake cost benefit analysis of the project
 To develop an overall schedule for the project
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2. Approach to Systems Development
Before determining an approach for systems development of the proposed project, it is first
needed to specify the requirements of the proposed information system. The proposed
requirements and features of the proposed system include the following.
Online Enrolment System – The system is required to provide an online enrolment system
through which the children can be enrolled for financial help in education and healthcare
requirements. In the current process, the process is done manually through paper
application forms. This process is slow, less efficient and also results in numerous errors
during enrolment. In the online system, no manual handling will be necessary for the
enrolment process. This feature will require downloading an online application form, filling
it and upload it again in the enrolment portal.
Portal for Clients – There should be a specific portal for clients who will be able to donate
money to the organization through a specific payment gateway provided in the portal. The
payments made through this gateway will be directly collected in the bank account of the
organization. The clients will be provided with an online receipt for the donations made at
the end of each year.
Stock Tracking – Another important feature of the system is tracking of the available stock.
It has been a common occurrence when the stock has not been checked before purchase
and there has been significant amount of wastage of food and resources due to purchase of
excess amount. There have also been cases when the stock level was not checked and there
was shortage of supply of resources.
It has been found that there will only be one system developed and a number of major
features are to be incorporated. Hence, the most suitable system development
methodology will be rapid application development (RAD) (Wasson 2015). In this systems
development method, prototyping technique is used to design and test the prototypes of
the features mentioned. After the tests are completed, the full versions are developed from
the prototypes.
This particular method will enable the developer to develop prototype of the different
features all at the same time instead of one by one, thus reducing the time needed for the
project. Furthermore, after the development of the features, they can be easily integrated
into one system and hence, RAD is the most suitable methodology for the development of
the system.
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