ICT Project Planning - Desklib

Running Head: ICT PROJECT PLANNING
ICT Project Planning
Name of the Student
Name of the University

1ICT PROJECT PLANNING
Table of Contents
1.1 Project Management Plan..........................................................................................................2
1.1.1 Introduction and Overview.................................................................................................2
1.1.2 Project Scope......................................................................................................................2
1.2 Management Sub-Plans.............................................................................................................3
2.1 Models of Project Management.................................................................................................4
2.2 Product Development / Procurement Approach........................................................................4
2.3 Project Management and Systems Development Methodology................................................5
2.4 Proposed Tailored Methodology...............................................................................................5
3.1 Project Component Breakdown.................................................................................................5
3.2 Project Effort and Duration.......................................................................................................6
3.3 Project Schedule........................................................................................................................7
3.4 Allocation of Work Packages..................................................................................................10
3.5 Schedule Controls....................................................................................................................12
4.1 Areas of Anticipated Project Spend.........................................................................................13
4.2 Dollar Amounts and Timings of Cash Flow............................................................................14
4.3 Project Budget.........................................................................................................................15
4.4 Budget Controls.......................................................................................................................15
Bibliography..................................................................................................................................16

2ICT PROJECT PLANNING
1.1 Project Management Plan
1.1.1 Introduction and Overview
The project will be based on the complete upgradation of IT for Hosted Desktop
Solutions along with the development of new organizational structure in order to meet the needs
and demands of the current market and the customer requirements. It has been found that the
company runs on a very old IT setup without any sufficient maintenance and with obsolete
policies and organizational framework. Hence, there is an entire overall needed to replace the
current organizational framework as well as the IT setup. The organizational framework changes
require appointment of new specialized and skilled personnel, formation of new management
departments and others. On the other hand, the IT requirements include the upgradation of the
existing website, hardware, software, internet server, communication system (telephones) and
others.
1.1.2 Project Scope
The scope of the project includes the following.
 Analysis of the current organizational framework is within the scope of the
project.
 Restructuring the organizational framework is within the scope of the project.
 Analysis of the current IT setup is within the scope of the project.
 Analysis of the existing company website is within the scope of the project.
 Upgradation of IT system of the company is within the scope of the project.
 Reforming the CRM system of the company is within the scope of the project.

3ICT PROJECT PLANNING
1.2 Management Sub-Plans
For the management sub-plans, a number of project work packages have been developed
that are described as follows.
Time Management – From an initial analysis, it has been found that the entire project
will cost the company with a significant amount of funds. Hence, in order to save the company
from additional expenses and gain high cost benefit, time management is necessary. For this
purpose, a project schedule has been developed that should be followed in order to complete the
project within suitable time.
Scope Management – Scope management is necessary in order to ensure there is no
scope creep during the course of the project. Due to poor clarification or definition of project
scope and objectives, scope creep occurs that causes a loss of huge amount of funds. Hence,
determination of project scope is necessary and additionally, the project manager has to monitor
the project for scope management.
Resource Management – Another important sub-plan needed to ensure project success is
resource management. Proper estimation and usage of resources saves the organization from a lot
of additional cost and time. Before the initiation of the project, an estimated list of resources
should be made and verified with the project management team before budget is allocated for the
procurement of the resources.
Risk Management – Finally, risk management is also an integral part of a project
management sub-plan. Any project, regardless of its scale, has certain risks that may occur
unless sufficient preventive measures are taken. Hence, it is important to identify the project
risks early so that they can be avoided without encountering losses.