Implement and Monitor Work Health and Safety Practices - SITXWHS003

This assessment coversheet is for SIT50416 Diploma of Hospitality Management and covers the unit SITXWHS003 - Implement and monitor work health and safety practices. It includes questions related to WHS legislation, emergency evacuation plan, monitoring staff, WHS training, and more.

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Assessment Submission Sheet
Course SIT50416 Diploma of Hospitality Management
Unit Code SITXWHS003
Unit Name Implement and monitor work health and safety practices
Assessor
Name
Student
Name
Student ID
Date Due
Please read and sign this assessment coversheet and submit it together with your
assessment to
your Assessor by the due date.
Student Declaration
 I declare that the work submitted is my own, and has not been copied or
plagiarised from any person or source.
 I have read the Plagiarism Policy and Assessment Appeal and Reassessment
Policy in the Student Handbook and I understand all the rules and guidelines for
undertaking assessments.
 I understand that by typing my full name in the student field this is equivalent to a
hand-written signature.
 I give permission for my assessment material to be used for continuous
improvement purposes.
Student
Signature
Date
Submitted
Assessor Use Only
Assessment Items Result
Task 1 Short Answers S NS
Task 2 Poject S NS
Final Result for this unit C NYC
Student Declaration: I declare that I have
been assessed in this unit, and I have
been advised of my result. I am also
aware of my appeal rights.
Assessor Declaration: I declare that I
have conducted a fair, valid, reliable and
flexible
assessment with this student, and I have
provided appropriate feedback
Signature Signature
Date

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Assessor’s Final Comments

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Task 1
Assessment Instructions
This is an individual assessment. If you need help understanding any questions, ask your
assessor to explain.
Part A
Procedure
Answer the following questions below. All questions must be answered.
To be deemed competent you will need to successfully demonstrate the following:
You must submit:
Satisfactorily completed answers for all questions.
Question 1
Under the WHS legislation there are 5 situations when a person conducting a business
or undertaking (employer) must consult with workers. Name 3 of them.
1. 1. To avoid hazards in workplace.
2. To comply with WHS standards.
3. To avoid fines in workplace.

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Question 2
List 4 ways you can provide staff with workplace health and safety information.
There are following way are used to provide health and safety information to the staff is:-
1. Hold regular meetings – Meeting is done on regular basis to make that safety is
a priority for everyone, by engaging them and asking them in a meeting and make
sure to follow the safety procedure regularly at workplace.
2. Require appropriate training- The safety training should be mandatory
requirement for new candidates.
3. Routine safety check- Make routine safety check is a part of supervisor's role to
ensuring that all workers are wearing correct PPE (personal protective equipment)
and using the equipment safely and properly.
4. Share case studies and incident reports- It helps the workers to understand
the danger and consequences of workplace injuries by showing real-life incident
reports.
Question 3
An emergency evacuation plan is one example of a WHS procedure which helps to
keep people safe. List 4 others relevant to your industry.
The WHS procedure includes:
1. Review the local area action planning and performance.
2. Document control and record management
3. internal audit
4. Hazardous incident reporting and investigation.
Question 4
List 2 methods of monitoring that staff are following WHS procedures.
There are many monitoring techniques are used to monitor the staff are: -
1. Safety tours – It is performed by the management team to check the specific
areas of the work such as specific part of a manufacturing process.
2. Workplace inspection - Physical observation of the work area, equipment use
and worker, It looks at whether the procedures for safe working are being followed

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or not such as PPE being used correctly, work area should be kept tidy.

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Question 5
List 5 types of document that would act as evidence of your company’s
compliance with WHS laws.
The documents that would act as evidence of company’s compliance with WHS laws
include: -
1. WHS internal audit report template
2. Safe working method statements
3. WHS pre-purchase guidelines
4. Meeting agenda template
5. Psychological health and well-being policy
Question 6
List 4 possible steps you could take if you observed a staff member not complying with
your company’s WHS practices, or a hazard control measure was not working properly.
1. Stop the worker from performing the work task.
2. Call out the all worker in the area of discussion and reinforce the safe work
procedure.
3. Observe the working performance of the worker as they perform their task
correctly and observe them further number of times
4. A week or month later, follow up with the worker in the area of discussion to
ensure that the work is carried in safe manner.
Question 7
List 5 WHS issues or potential hazards you need to monitor in your
department/industry on a daily basis.

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1. Inspect the vehicles before and after use, drive safely.
2. Mandatory to pay the attention to workstation.
3. Regularly and continuously check a safety standard
4. Keep the workstation orderly, as poor housing can cause serious health and safety
hazards.
5. Take breaks and move around regularly.

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Question 8
List 3 matters you might discuss as part of making consultation arrangements.
The three matter that is a part of consultant arrangement are: -
1. Firstly, forming the effective strategy and implementation of work.
2. Then, identifying the department which is involve.
3. Gathering the relative information from wide source.
Question 9
Name 3 methods you can use to provide staff members the opportunity to
contribute their views on WHS issues.
1. Email and internal intranet system
2. Company notice board
3. WHS consultant meetings with health and safety committee.
Question 10
If you cannot resolve a staff member’s WHS issue or control a hazard yourself, name 3 people you might refer
the issue to in order to find a resolution.
Most of the hazardous issue can be identified by:
worker
supervisor
HSR (health and safety representative.
Question 11
A staff member has raised WHS issues in the workplace which now have been
resolved. Why is it important to communicate the result back the staff member who raised it?
A staff member has raised WHS issues in the workplace which now have been resolved, it is important to
communicate the result back the staff member so, that the work can be done effectively and in a safety
manner.

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Question 12
Safe Work Australia’s Code of Practice “How to manage work health and safety
risks” lists the instances when risk management must occur and hazard controls
must be used.
List 5 instances when this needs to occur in an organization
1. Slippery surface occurs in the organization require risk management
2. In condition of fire explosion.
3. when water pipe burst in the organization
4. when some chemicals leak out in the organization
5. in case of hazardous gas leakage in the organization
Question 13
List 4 different types of WHS training methods.
The different types of WHS training methods include:
 Induction training- This training provide essential information about the
company to new workers to help them settle in their new work environment.
 Toolbox talks training- In this, casual meetings are done to communicate an
important information to workers.
 Specialized, industry- specific WHS training- In this training, the industries
such as mining and methods of monitoring that staff are following WHS
procedures and instruction sector should follow the additional regulation and
should adhere to stricter WHS policies and standards.
 Refresher training- In this, the organization should provide refresh training such
as regular training on health and safety to ensure that their knowledge is up to
date.
Question 14
Give 2 examples of when you must provide WHS training to your staff.
1. The training is provided to the staff after the orientation takes place, it is the
process of enhancing the skills, capabilities and knowledge of the employee.

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2. The training is provided to new candidate who join an organization. Training
familiarize the candidates with organizational mission, rules and their vision.

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Question 15
Give 4 examples of training you might organise with a specialist WHS training provider.
1. Risk management training
2. 2.Record maintenance training
3. 3.Refresher training
4. 4.Induction training
Question 16:
Give 3 reasons you should monitor the effectiveness of training programs?
1. To identify the areas for improvement- Regularly monitor the training
program can help to identify the areas where training might be falling short or not
engaging the learners or employers.
2. Improve employee retention rate – Training can help the employer to feel
more confident in their work by levelling up their skill sets.
3. Keep learner and trainer accountable- Regular monitoring can hold everyone
accountable to the standard of the company.
Question 18
List 5 pieces of information you can find on an SDS.
Question 17
Where should Safety Data Sheets (SDS) be kept?
The safety data sheets must be kept locally so that all staff can access during the work hours, it can be stored
electronically or as paper copies.

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1.The sheets must have emergency phone number.
2.The sheets must have manufacturer and importer detail information.
3.The sheets must contain the information to identify the hazardous material.
4.The sheets must contain the information about products date of preparation and
last review
5.safety data sheets contain the information about products use including its
ingredients.

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Question 20
List 4 pieces of information that should be recorded as a training record for a staff
member who has undertaken WHS training.
The information that should be recorded as training record for staff member include: -
1. First aid and medical records
2. Safe work method statements
3. Hazard identification and risk assessment
4. Hazardous substance material safety data sheets.
Question 19
What information can you get from a completed risk assessment document?
The completed risk assessment document contains the information about the hazards present during the
workplace. It also contains the infor4 examples of training you might organize with a specialist WHS training
provide information about identification and controlling of risk in the workplace.
Question 21: How can you minimise the environmental impacts of storing documents and files?
There is some of the ways which can be effective and help to provide better help in minimizing the
environmental impacts of storing files and documents.
There is need to use the cloud storage which can be effective and help to get paper less work and help to
easily reduce the reliance on storage and help in getting better safety and minimizing the environmental
impact of storage and files.
Going paperless can also be effective way that can allow to reduce the environmental impact and provide
better safety to documents and files.
Question 22
Under the WHS legislation, what is an employer’s duty of care in relation to providing a safe workplace?
Here, employer have the duty to take care about the making sure that workplace is safe and should have

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ensure that there should not any type of hazards which can harm staff members. There is also need to ensure
about the idenitifcation of potential hazards and make those minimize and reduce it effectively.
Question 23
If a business chooses to have direct, regular contact between employer and employees instead of appointing a
WHS Committee or appoint WHS Representatives, have they failed to meet the requirements of the WHS act?
Why/Why not?
There is no failure of meeting the WHS act which is about making the workplace safe and secure to provide
better and effective care of the staff member at the workplace and should provide protection from any type of
potential hazard. These are not violating the WHS act due to getting in contact with each other which is not
included in the WHS act.

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Question 26
List 2 penalties a judge may impose on you if you fail to meet your duties under the
WHS act.
1. Prohibition notice to organization
2. Penalties through taking legal actions
Question 24
If a WHS Committee raises a WHS issue with an employer, and the employer does not consider the issue in a
timely fashion, has the employer failed to meet their legal requirements?
Why/Why not?
When there is any concern regarding the WHS then it is responsibility of employer to take care of that concern
and should take the appropriate action which can be effective and ensure about reducing the negative impact
and its consequences. There is also need to ensure that employer should have taken action and tried to
minimize the risk of potential hazard. Here, employer has not taken action which is not acceptable and have
neglect the potential hazard. Employer has failed to meet their legal requirement because of neglecting the
potential hazard.
Question 25
What is the role of a WHS Committee?
WHS committee refers to the useful forum for the consultation on work health along with safety issues. This
can play the role to control business and perform different role which includes facilitating cooperation
between the employer and employees. This also allows member to develop, investigate, implement health and
safety control measurement. It also includes the formulating, disseminating safety standard and reviewing
through following the standard procedures.

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Task 2
Assessment Instructions
This is an individual assessment. There are two parts in this task. If you need help
understanding any questions, ask your assessor to explain.
PART A
Procedure
 implement and monitor adherence to workplace health and safety procedures in three of the
following real or simulated situations:
o evacuation of staff and customers
o security management of cash, documents, equipment, keys or people
o handling chemicals and hazardous substances
o hazard identification and reporting
o incident and accident reporting
o risk assessment and reporting
 coordinate consultative processes for managing the above workplace health, safety and security
issues
 coordinate risk assessments, WHS training, and the maintenance of records relating to above
situations
 monitor the effectiveness of the WHS system and identify:
o required adjustments
o staff training needs
demonstrate management practices that must be implemented for compliance with state or territory
occupational health and safety (OHS) or WHS legislation during above situations.
To be deemed competent you will need to successfully demonstrate the following:
You must:
The assessment for this project consists of 2 Parts, Part A and Part B.

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Part A requires you to plan for 3 situations of your choice as outlined below:
1. You are required to select 3 situations as listed in the task description on the
following pages.
2. Once your situations have been selected, you need to access the relevant codes
of practice from the Safework website or the website governing WHS relevant for
your state.]
3. After you have identified the specific requirements for each situation you will need
to:
a. plan, develop and implement consultation processes with your staff/
colleagues;
b. conduct risk assessment for each;
c. apply the relevant risk control measures; and
d. implement each situation in instances as instructed by tour trainer.
4. During implementation of each situation you need to identify the effectiveness for
each system, identify any adjustments required and identify any further staff
training needs.
5. For each situation you need to provide:
a) Clear reference to websites or sources including sections and pages where
you located the relevant legislation
b) An implementation plan that provides the steps and processes for planning
consultation,
risk assessment and implementation for each situation
c) The actual records required to meet legislative requirements (for example
consultation records for staff consultation/ where incident reporting is
selected the appropriate form(s)/ where chemicals and hazardous
substances are selected the relevant SDS, PPE register, training register
etc./ where security management of any kind is selected the relevant SOPs,
emergency procedures, staff training records/ where evacuation is selected,
the floorplan(s), emergency procedures, wardens, forms for reports as
relevant etc.)
Part A Planning WHS systems, consultation and risk assessment
For the purpose of this assessment you need to provide for each situation listed below:
a) Clear references to websites or sources including sections and pages
where you located the relevant legislation
b) An implementation plan that provides the steps and processes for
planning consultation, risk assessment and implementation for
each situation
c) The actual records required to meet legislative requirements (for example
consultation records for staff consultation/ where incident reporting is
selected the appropriate form(s)/ where chemicals and hazardous
substances are selected the relevant SDS, PPE register, training register
etc./ where security management of any kind is selected the relevant SOPs,

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emergency procedures, staff training records/ where evacuation is
selected, the floorplan(s), emergency procedures, wardens, forms for
reports as relevant etc.)

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1. You are required to plan the following situations:
1) evacuation of staff and customers
2) security management of cash, documents, equipment, keys or people
3) handling chemicals and hazardous substances
Instance Date Duration from ... to... Tasks to be completed
What will be observed?
Selection 1: Consultation
Risk Assessment
Process
Implementation
Monitoring of processes
Identification of
Training Needs
Evaluation
Recording of
documentation
Selection 2: Consultation
Risk Assessment
Process
Implementation
Monitoring of
processes
Identification of
Training Needs
Evaluation
Recording of
documentation
Selection 3: Consultation
Risk Assessment
Process
Implementation
Monitoring of
processes
Identification of
Training Needs
Evaluation
Recording of
documentation

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2. Once your situations have been selected, you need to access the relevant codes of
practice from the Safework website or the website governing WHS relevant for your
state.
Situation Code/legislation/factsheet Reference
Evacuation of staff along
with customers
This include the safely stop
the work and leave the
building through nearest
door or exit gate
https://nda.ie/
resources/
accessibility-
toolkit/plan-
safe-
evacuation-
for-all-
customers-
and-staff/
Hazard identification and
reporting
Spotting the risk of hazard,
assessing the risk and
reducing and minimizing it
https://
www.osha.gov
/safety-
management/
hazard-
Identification
Incident and accident
reporting
There should be record of
each and every activity
which should be considered
https://
dgfasli.gov.in/
en/node/641
3. After you have identified the specific requirements for each situation you will need to
plan, develop and implement consultation processes with your staff/ colleagues.
1. Instance
Situation: Evacuation of staff along with customers
Describe the legal requirements set out by the relevant code/legislation that applies to
this situation
This include the safely stop the work and leave the building through nearest door
or exit gate
Consultation Requirements: Where, when, what
To identify the risk
Who is involved:
Workplace manager
Risk assessment including Hazard Analysis – what will need to be assessed
Each and every material like equipment, machinery, wall, surfaces etc.
Complete the risk assessment template marked “Situation
2. Instance

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Situation: Security management of case, documents
Describe the legal requirements set out by the relevant code/legislation that applies to
this situation
This can help to provide safety towards the documents and cash.
Consultation Requirements:
To provide proper safety to the organizational resources
Who is involved:
Workplace manager
Risk assessment including Hazard Analysis – what will need to be assessed
Each and every document and the premises
Complete the risk assessment template marked “Situation
3. Instance
Situation: Handling chemicals and hazardous substance
Describe the legal requirements set out by the relevant code/legislation that applies to
this situation
There is need to take care of each and every chemicals that can help in getting better identification of chemicals
that can lead to hazardous.
Consultation Requirements:
To avoid the risk of any hazards.
Who is involved:
Supervisor and every individual who is present there
Risk assessment including Hazard Analysis – what will need to be assessed
Need to assessed each and every process and material which is connected to the chemicals
Complete the risk assessment template marked “Situation

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PART B
Procedure
 coordinate risk assessments, WHS training, and the maintenance of records
relating to above situations
 monitor the effectiveness of the WHS system and identify:
o required adjustments
o staff training needs
demonstrate management practices that must be implemented for compliance with
state or territory occupational health and safety (OHS) or WHS legislation during above
situations.
To be deemed competent you will need to successfully demonstrate the following:
You must:
Part B requires you to implement and monitor the effectiveness of each situation to
identify the need for adjustment and any training requirements for staff to overcome any
shortfalls or non-compliance that is identified
1. The observation criteria below provide a guideline for generic key criteria.
2. Additional criteria may be added by your trainer as relevant for the specific situations
Part B – Implementing, monitoring and evaluating WHS systems
You are required to implement each situation based on the work you have planned and
completed in Part A.
1. Brief all relevant staff before implementation to provide a refresher of the
procedures that were finalised and determined during consultation and risk
assessment
2. Monitor each situation and ensure that any breaches are identified promptly.
3. Use relevant templates or a log to document progress and incidents for each
situation.
4. Take appropriate actions to prevent any potential incidents, accidents or other
hazards where a safety risk has been identified.
5. Document each breach or shortfall you identify for each instance.
6. Write a report summary for each situation and clearly outline the requirements for
changes for each procedure based on the results in 4. and which type of training
this will require as a result for each situation.
7. Attach your completed templates or log as relevant.
8. Attach your final summary report.

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WHS Risk Assessment Template
Organisation Hotel Ideal Risk Assessment completed by
Department Date
Section Review date
Workplace Activity e.g. 1.Preparation of Doughnut mixture
Step 1
Activity
(describe/name the
activity, task or
process with the
associated risk)
Step 2
Hazards
(describe the
hazard)
Step 3
Potential risks
(describe
consequences and
impacts of the risk)
Step 4
Existing controls
(describe existing risk
control measures in
place)
Existin
g Risk
Score
If relevant
Step 5
Action required
Hierarchy of Controls
Risk Score Implementation
Action
by
Due Date Date
Complete
d
Preparing Doughnuts The doughnut
mixer is not
guarded and the
mixing bowl could
be accessed w hen
the machine w as
operating
The person operating
the mixer could be
injured by the moving
parts if their hand
slipped in w hile the
machine w as operating.
Hand could be cut or
could even lose a finger.
3 Staff use the machine
frequently
Staff follow SOPs 4 indicates unacceptable
level of risk. Controlsmust
be immediately
implemented or the risk
eliminated (i.e. cease
activity)
Substitution or Engineering
Put machine out of action
Organise mechanic to install
a gurad if possible or replace
machine w ith a safe version
9/Catastrophic
(page 4)
XX 24 hours

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Step 1
Activity
(describe/name the
activity, task or
process with the
associated risk)
Step 2
Hazards
(describe the
hazard)
Step 3
Potential risks
(describe
consequences and
impacts of the risk)
Step 4
Existing controls
(describe existing risk
control measures in
place)
Existin
g Risk
Score
If relevant
Step 5
Action required
Hierarchy of Controls
Risk Score Implementation
Action
by
Due Date Date
Complete
d

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Step 1
Activity
(describe/name the
activity, task or
process with the
associated risk)
Step 2
Hazards
(describe the
hazard)
Step 3
Potential risks
(describe
consequences and
impacts of the risk)
Step 4
Existing controls
(describe existing risk
control measures in
place)
Existin
g Risk
Score
If relevant
Step 5
Action required
Hierarchy of Controls
Risk Score Implementation
Action
by
Due Date Date
Complete
d

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Step 1
Activity
(describe/name the
activity, task or
process with the
associated risk)
Step 2
Hazards
(describe the
hazard)
Step 3
Potential risks
(describe
consequences and
impacts of the risk)
Step 4
Existing controls
(describe existing risk
control measures in
place)
Existin
g Risk
Score
If relevant
Step 5
Action required
Hierarchy of Controls
Risk Score Implementation
Action
by
Due Date Date
Complete
d

Risk Analysis matrix – Level of risk
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Identified Hazards Risk Assessment Risk
Score
Risk Level Action
Likelihood
(L)
Consequence
(C) L x C
The doughnut mixer is not guarded and the
mixing bowl could be accessed when the
machine w as operating
Frequent
use 3
Majo
r
3
3x3=9 Catastrophic indicates unacceptable level of risk.
Controls must be immediately implemented
or the risk eliminated (i.e. cease activity)
Substitution or Engineering

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Definitions
Likelihood L Scor
e
Consequence C Scor
e
Risk Score (L x
C)
Hierarchy of Risk Controls
Rare (Monthly) 1 Minor – e.g. small cut,
first
aid treatment only
1 Elimination is a permanent solution and should be attempted in the first
instance.
Occasionally
(Weekly)
2 Moderate – e.g.
sprained ankle, one day
off required
2 Substitution involves replacing the hazard or environmental aspect by one of
lower risk.
Frequent (Daily) 3 Major – e.g. loss of limb
or bodily function
3 Engineering controls involve physical barriers or structural changes to the
environment or process.
Constant (Hourly) 4 Catastrophic – e.g.
fatality
4 Administrative
instructions.
control
s
reduc
e
hazar
d
by alterin
g
procedur
es
an
d
providin
g
Personal protective equipment last resort or temporary control.
LEGEND
• Minor/no risk (risk score 1-2) – is acceptable. No further action on risk control measures is necessary
• Moderate risk (risk score 3-4) - indicates conditional acceptability. Further risk control measures should be considered and existing controls monitored
• Major risk (risk score 5-6) - indicates unacceptable level of risk. Controls and measures must be developed and implemented in the short to medium term
• Catastrophic risk (risk score 7-16) - indicates unacceptable level of risk. Controls must be immediately implemented or the risk eliminated (i.e. cease activity)