MGT5PMT: Project Documentation for Royale Pizza Renovation Project

This project documentation outlines the comprehensive plan for the Royale Pizza renovation project, detailing the implementation methodology, which employs a phased approach to break down the project into manageable segments. It describes the functional management structure, emphasizi...Read More

Royale Pizza
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Project Documentation

Project Documentation
Table of Contents
Implementation Plan..............................................................................................................................2
Implementation Methodology............................................................................................................2
Management Structure.......................................................................................................................2
Style & Culture..................................................................................................................................2
Authority Levels................................................................................................................................2
Personal Skills & Attributes – Management......................................................................................3
Team Skills........................................................................................................................................3
Monitoring & Control Process...............................................................................................................3
Tools & Techniques..........................................................................................................................3
Time & Cost Control.........................................................................................................................3
Change Control..................................................................................................................................4
Quality Control..................................................................................................................................4
Stakeholder Monitoring & Control....................................................................................................4
Project Performance Evaluation............................................................................................................5
Goals Tracking & KPIs.....................................................................................................................5
Actions to Manage Quality................................................................................................................6
Project Closure......................................................................................................................................6
References.............................................................................................................................................8
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Project Documentation
Implementation Plan
Implementation Methodology
The renovation project that is to be carried out for Royale Pizza shall be correctly
implemented in order to achieve the expected goals and benefits.
It is necessary that the implementation methodology for the renovation project is correctly
determined. The methodology selected shall be a phased methodology in which the entire set
of the implementation methods shall be broken down in to smaller pieces. The
implementation of these smaller pieces and sets of activities will be easy to carry out in
comparison with the implementation of the entire project at once (Sankaran, 2011).
Management Structure
The management structure that shall be followed in the project shall be functional structure.
There are four major stages that will be involved in the project as design, procurement &
delivery, construction, and installation & painting. The Project Manager shall be the resource
responsible for the handling and management of the entire project. The rest of the project
stages shall have a functional head that shall report to the Project Manager. The control of
these stages and the effective handling of these stages will be possible as a result.
Style & Culture
The implementation and work style and culture that must be followed by the resources
assigned to the project shall be collaborative. The resources shall be able to collaborate with
each other during the implementation process and such enhanced level of collaboration will
come from adequate reporting, discussion, and communication. The Project Manager shall
make sure that the members get an opportunity to interact with one another.
Authority Levels
The Project Manager and the Technical Manager will be the resources that will have highest
levels of authority in the project. The internal confirmations and approvals will be provided
by the Project Manager. The Technical Manager will look into the technical side of the
project, such as installation of the equipment as per the plan, and likewise. The changes and
their implementation will also be confirmed by the two managers. The changes in the duties
allotted, re-adjustment of the budget and schedule, and the communication mechanisms will
be managed and handled by the Project Manager.
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Personal Skills & Attributes – Management
The managers shall have the skills, such as managerial skills, communication skills,
negotiation abilities, analytical skills, and problem-solving skills along with the technical
expertise to manage the project tasks and activities properly (Jena & Satpathy, 2017).
Team Skills
The members in the project team will also be required to possess the correct mix of skills for
effective implementation of the project.
There are numerous activities that will be executed in the project during its lifecycle, such as
flooring, cleaning, painting, installation of the technical equipment, and a lot more. The
resources assigned to the activities shall possess the respective skills and abilities to complete
the task. Also, the soft skills, such as communication skills, collaboration skills, and creative
thinking skills shall also be present. The resources shall also have the ability to handle and
resolve the risks (Acharyya & Brady, 2014). The decision-making skills especially during the
risk handling processes will be crucial so that the project activities can be kept on track.
Monitoring & Control Process
Tools & Techniques
The monitoring and control of the renovation project for Royale Pizza will be necessary so
that the project goals are achieved. There will be a number of monitoring and control tools
that will be used for specific project areas. For example, the use of administrative controls
will be utilized to review and track the project progress and the adherence levels towards the
best practices. The use of automated tools will also be used for the control and monitoring of
the areas, such as quality of the project, stakeholder engagement, and likewise (Browning,
2014).
Time & Cost Control
Time and cost are two of the most significant aspects of the project. It will be necessary to
make sure that the control of these two areas is maintained so that there are no variances
between the estimated values of the renovation project time and cost with the actual values.
There are different techniques that have been defined to control and handle these areas. The
ones that will be used and applied in this case will be Earned Value Analysis. The technique
will include the values of the planned value and actual cost to determine the values of cost
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variance and schedule variance. These calculations will be done throughout the project and it
will be ensured that the variance values are always positive or neutral. The negative values
will provide the project team with an understanding of the occurrence of schedule and budget
overrun risks in the project and the necessary actions will be taken.
Change Control
The control of the changes in the renovation project will be crucial. The four major stages in
the project may witness certain changes due to the internal or external factors. The new set of
modifications may be recommended by the project sponsors. It will not be feasible to
implement all of the additional functions and attributes. The change control process will be
used to accept only the changes that will be necessary and feasible. Also, the changes due to
the internal and external factors will also be controlled using a defined change management
process comprising of the stages as planning, analysis, execution, and control (Smith, 2012).
Quality Control
Quality of the project and the end results will be extremely significant for Royale Pizza and
all of its stakeholders. It will be required for the project team to maintain the project quality
as per the defined quality standards.
The use of quality control tools will be done to monitor and manage the project quality. There
will be reviews and audits conducted by the Project Manager and the Technical Manager to
evaluate the project quality. The assistance from the functional heads along with the quality
experts will be taken to obtain an understanding of the project quality and the associated
improvements. There is automated quality validation and verification tools along with the use
of risk and defect reports that will be utilized during the audit and review processes. The final
action plan will be designed on the basis of the same.
Stakeholder Monitoring & Control
The stakeholder control tools will be used and the technique of stakeholder engagement and
communication will be used for this purpose.
The continual discussion and communication with the stakeholders will provide the ability to
have an understanding of the project pros and cos. There may be certain stakeholder-resource
conflicts that may be present and these may emerge as hindrances in the project execution
processes. The use of adequate stakeholder control will provide the ability to effectively
manage the stakeholders and will make sure that the project aims are achieved.
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Project Performance Evaluation
Goals Tracking & KPIs
The goal tracking and handling will be a crucial step in the project and it will be necessary
that the individual team members, project team, and the project goals are achieved. There will
be different techniques and tools that will be utilized to ensure that the goals are achieved.
The goal setting will be an activity that will be performed by the team members in the
initiation phase of the project. These goals will be the pre-requisites for the project team to
begin with the design stage of the project. The tracking of these goals will be done during
each of the four project stages and towards the end of the project. The fulfilment of the
individual and team goals will be essential to make sure that the project goals are achieved.
There are various automated tools that have been developed and designed for the purpose of
performance evaluation and management. The use of one such integrated performance
measurement tool will be used in this case so that the evaluation of the project and the
associated team members is effectively done. The use of the tool will allow the effective
tracking of the goals, will provide the highlights on the project improvement areas, and will
provide an indication of the overall success or failure (Levin, 2009).
There are a number of performance indicators that will be used to measure and evaluate the
performance of the project team.
 Cost & Schedule Variance: The cost and schedule control will be carried out
throughout the project and the use of the tools to measure these areas will also be
utilized. The technique that will be used will be earned value analysis. The use of this
technique will provide the values of cost and schedule variances. The positive or
neutral value will indicate good project performance.
 Stakeholder-Resource Conflicts: The high level of collaboration among the project
resources and the stakeholders is necessary to achieve the project aims and
objectives. The determination of the conflicts among the resources and the
stakeholders reported will provide an indication of the performance (Laslo, 2010).
 Deliverables Deadlines: There are four major stages in the renovation project. There
will be specific deliverables associated with each of these four stages. The tracking of
the deliverables for these four stages will be determined and the ability to meet the
deadlines will be used as the measure of good project performance.
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 Revenues & Net Present Value (NPV): The use of financial performance indicators
will also be used to determine the project performance and the calculation of the
same will be done using the cost-benefit analysis and cost calculators.
 Customer Feedback: This will be a continual activity in the project and the feedback
will be collected at the regular intervals to make sure that the effective performance is
ensured. The rating will also be obtained from the customer.
Actions to Manage Quality
The performance evaluation and quality management will be the activities that will be linked
to each other. The outcomes in the performance measurement processes will be used to
understand the overall quality of the project. There may be certain areas that may require
enhancements and improvements. The identification of these areas in the performance
evaluation processes will be used to develop the action plan and the actions will then be taken
to improve the overall project quality.
Project Closure
The closure of the project will be necessary to be conducted in a step by step manner. Also, it
will be essential that the post-project activities are also considered and executed properly so
that the overall project handling and management is effectively done.
The use of the performance evaluation and measurement tools shall be done to evaluate the
final project performance. The use of the KPIs that are described in the previous section shall
be utilized so that the overall project performance can be determined. The documentation
processes shall be carried out in the closure stage to develop and submit the final project
report.
The post-project activities shall include the conduction of the project maintenance methods to
ensure that the overall maintenance including the technical control and maintenance is
conducted. It shall also be ensured that the project feedback is obtained from the sponsor and
other stakeholders regularly (Fukushige, Nishioka & Kobayashi, 2017).
There are numerous lessons that will be learned during the project lifecycle. It will be
essential to capture these lessons learned in an adequate manner. The team members will be
motivated to share the lessons that they learn during the project timeline. The use of the
techniques as group discussions and brainstorming sessions along with the documentation of
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the lessons learned will be done. The documentation of the individual lessons learned will
then be compiled in to a single document and it will be updated regularly with the project
progress. The document will be updated on the project SharePoint location. The new
members in the project team will be able to access and make use of these lessons learned by
the rest of the team members. The new team members will get to know about the major flaws
in the project and will also get an understanding of the areas that they shall focus upon to
achieve the project aims and objectives. The lessons learned shall be captured throughout the
project and the final project document shall be prepared in the closure stage.
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References
Acharyya, M., & Brady, C. (2014). Designing an Enterprise Risk Management Curriculum
for Business Studies: Insights From a Pilot Program. Risk Management And Insurance
Review, 17(1), 113-136. doi: 10.1111/rmir.12019
Browning, T. (2014). Managing complex project process models with a process architecture
framework. International Journal Of Project Management, 32(2), 229-241. doi:
10.1016/j.ijproman.2013.05.008
Fukushige, S., Nishioka, M., & Kobayashi, H. (2017). Data-assimilated lifecycle simulation
for adaptive product lifecycle management. CIRP Annals, 66(1), 37-40. doi:
10.1016/j.cirp.2017.04.102
Jena, D., & Satpathy, S. (2017). Importance of Soft Skills in Project Management.
International Journal Of Scientific Research And Management, 5(7). doi:
10.18535/ijsrm/v5i7.45
Laslo, Z. (2010). Project portfolio management: An integrated method for resource planning
and scheduling to minimize planning/scheduling-dependent expenses. International
Journal Of Project Management, 28(6), 609-618. doi:
10.1016/j.ijproman.2009.10.001
Levin, G. (2009). Book Review: The Handbook of Program Management: How to Facilitate
Project Success with Optimal Program Management. Project Management Journal,
40(1), 137-137. doi: 10.1002/pmj.20103
Sankaran, S. (2011). Program Management. Journal Of Project, Program & Portfolio
Management, 1(2), 44. doi: 10.5130/pppm.v1i2.1935
Smith, E. (2012). Review of The Four Stages of Highly Effective Crisis Management.
Journal Of Homeland Security And Emergency Management, 9(1). doi:
10.1515/1547-7355.2009
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