Implementation of ERP System in XYZ Organization - ISY2004 Information System and Project Management

Running head: INFORMATION SYSTEM AND PROJECT MANAGEMENT
ISY2004 Information System and Project Management
Name of Student-
Name of University-
Author’s Note-

1INFORMATION SYSTEM AND PROJECT MANAGEMENT
Introduction
1. Background and Rationale
The background of the case study explains implementation of ERP in the XYZ
organization. ERP is considered as an integrated system which allows an organization to keep
record of all its resources in its organization. The ERP in the organization is a software that helps
to customize as well as analyze all data and helps to handle the data and deploy the data as
needed. The ERP software is an application process which is a lightweight software and can
customize the business industry. The ERP system in the organization will help the replace the
legacy of software or the incorporate the application of ERP as because there is no system that
exists in the organization. The ERP module in an organization helps to focus on a particular
business process that includes the products of the organization, development as well as
marketing. The ERP modules in the XYZ organization includes product planning, finance
planning, material purchasing, distribution planning as well as inventory control in the
organization.
This report will details all the details of implementing the ERP system in XYZ
organization. This report explains the implementation process through Gantt chart. The critical
path of the Gantt chart is shown by a network diagram and all the milestones are explained
briefly in this report. There are resources included in the project implementation and all those
resources are explained in this report. This report states the total budget of carrying out this
project and a RACI table that shows the responsibility, accountability, consulted as well as
person who is to keep informed.

2INFORMATION SYSTEM AND PROJECT MANAGEMENT
2. Project Charter
Project Title: Implementation of ERP system in XYZ organization
Date of Authorization: [Please Fill]
Project Start Date: 25 – 05 - 2019
Project Finish Date: 10 – 09 - 2019
Key schedule milestones:
 The first milestone of completing the project feasibility test is completed within 4
– 06 – 2019.
 The milestone of testing checking is completed within 02 – 08 – 2019.
 The milestone of project sign off is completed within 10 – 09 – 2019.
 The milestone of system documentation is completed within 30 – 08 – 2019.
Budget Information: The total budget for completing the project is $131,320.00
Project Manager: [Please Fill]
Scheduling/Time Management
3. Gantt Chart
The figure 1 shows the details of the project implementation. The figure shows the phases
of implementing ERP in the organization and their related activities that are to be carried out in
implementing the project. The initialization phase is completed within 6 days, the analyzing
phase is completed within 10 days, the designing phase will be completed in 18 days, the coding
phase will be completed within 15 days, the testing phase will be completed within 12 days and
implementation phase will be completed within 12 days as well. There is a documentation phase

3INFORMATION SYSTEM AND PROJECT MANAGEMENT
shown in the chart below that shows the completion of phase in 14 days and the project closure is
completed within 1 day. The below table shows duration each phase for implementing ERP.
Task Name Duration Start Finish Predecessors Resource Names
Development of ERP
System 76 days Tue
28/05/19
Tue
10/09/19
Initialization Phase 6 days Tue
28/05/19 Tue 4/06/19
Making Project
Charter 2 days Tue
28/05/19
Wed
29/05/19
Financial manager,
Project Manager
Making project risk
plan 2 days Thu
30/05/19 Fri 31/05/19 2 Project Manager, Risk
assessment manager
Making feasibility
Test 2 days Mon 3/06/19 Tue 4/06/19 3 Project Manager,
Quality Manager
Analyzing Phase 10 days Wed
5/06/19 Tue 18/06/19
SWOT Analysis 3 days Wed 5/06/19 Fri 7/06/19 4 Financial manager,
Procurement manager
Determining Risks 2 days Mon
10/06/19 Tue 11/06/19 6 Financial manager,
Procurement manager
Business
Requirements 5 days Wed
12/06/19 Tue 18/06/19 7
Project Manager,
Quality Manager,
Software engineer
Designing Phase 18 days Wed
19/06/19 Fri 12/07/19
Creating User
Interface 8 days Wed
19/06/19 Fri 28/06/19 8
Software engineer,
Software
Requirements[1]
Creating Database
Design 10 days Mon 1/07/19 Fri 12/07/19 10
Software engineer, Risk
assessment manager,
Project Manager
Program Designing 10 days Mon 1/07/19 Fri 12/07/19 10
Hardware
requirements[1],Quality
Manager
Coding Phase 15 days Mon
15/07/19 Fri 2/08/19
Coding Programs 15 days Mon
15/07/19 Fri 2/08/19 12 Project Manager
Integrating the
programs 8 days Mon
15/07/19
Wed
24/07/19 12 Quality Manager, Risk
assessment manager
Testing Phase 12 days Thu
25/07/19 Fri 9/08/19
Implementing Black
Box testing 5 days Mon 5/08/19 Fri 9/08/19 15,14 Quality Manager
Implementing White 5 days Thu Wed 15 Financial manager,