LSBM204: Managing Operations and Projects - Induction Project Plan

This project plan outlines the management strategies for an induction event at Bloomsbury Institute, focusing on welcoming new students. The plan encompasses scope, time, cost, communication, and risk management. The project scope includes creating a friendly learning environment, guiding students, and establishing a conflict-free atmosphere. The time management section details project milestones and activity dependencies. The cost management plan provides a budget breakdown, and the communication plan identifies stakeholders and communication methods. Risk management strategies, including brainstorming, interviews, and past experience, are discussed to mitigate potential issues. The project aims to ensure a smooth and informative induction, facilitating student integration and understanding of the institute's operations.

Induction project plan

Table of Contents
Introduction ...............................................................................................................................3
PROJECT SCOPE MANAGEMENT .......................................................................................3
Project Work Breakdown Structure.......................................................................................5
TIME MANAGEMENT PLAN.................................................................................................6
Communication management plan ............................................................................................7
COST MANAGEMENT PLAN................................................................................................8
Cost Breakdown and Budget.................................................................................................8
Project Cost Baseline.............................................................................................................8
TIME MANAGEMENT PLAN.................................................................................................9
Project Activity / Time / Dependency Base..........................................................................9
Risks in project management ..................................................................................................10
CONCLUSION........................................................................................................................11

Introduction
Every single organisation consists of different projects, that are required to be attained
right on time. In order to attain these projects, it has become vital for these companies to
prepare an effective management plan. Within the report, Bloomsbury, which is one of the
crucial educational institute specifically planned an event of 3 days. Basically, this event is
going to be conducted to welcome students where induction will also be given to them in
relation to what exactly going to get happen within the institute in next one year. Away with
this, report will also consider project plan, scope management plan, that will aid in
conducting the event in a rightful manner. Also, in the last report will consider an effective
detailed plan which is going to be formulated with the help of different elements like Time
Management, Cost, Communication and Risk related.
PROJECT SCOPE MANAGEMENT
Project description
This project is about the internship programme which will be heled in Bloomsbury
institute. This programme was the aim of organizing an induction event for new academic
session where teacher as well students can interact with each other to know about
characteristics, quality and other information of each other.
Project objectives
There are number of objectives for this project plan. This project is based on
induction programme so the objectives must be clear and helpful in achieving targets of
inductions. Some of the objectives are defined below:
 Welcoming students and providing them opportunity to meet with staff and students.
 Introducing students to services and facilities, providing important information,
student hardship fund, student charter and there complaint registration.
 There is one more objective of building partnership between student and teaching
staff for easy understanding of methods of study, mechanism, learning programme,
assessment needs, guide for future programs like post-graduation, etc. this all are the
main objective of this project plan.
 This is the main objective of every induction plan that there must be clarity in mind of
students about the functioning of administration for proper utilization of students
efforts in study programme.
Project scope
Induction programmes have number of scopes. Some are achievable and some are
needed more efforts for achievement. In this project plan there is number of scope mentioned
which are achievable as well as need lots of work. These programs are stated below:

 Creating friendly relationship between students and teachers for spurting conflict free
and learning environment.
 Guiding students in the direction where they can choose the effective part and will get
success in their future. This scope is also an achievable target.
 Facilitating raging free environment is difficult task for achievement but can be
achieved by establishing good relationship between students.
Assumptions
There is an assumption in this project plan that ideology of person will vary from
person to person, some of them are bias mind or some are more intelligent. So it can be
assume that no one can influence on mental ability of individual. There is also assumption
that this project have specific time period and it will get end after a particular time period.
Constraints
Factors Constraints
Cost In this project there are no huge cost
constraints as it is normal induction
programme where there is no need of huge
investment of cost.
Time Planning, scheduling and monitoring are the
main constraints in this project plan.
Scope The only constraints in scope of this project
plan are the communication of information to
different parts.
Projects and responsibility
There are different number of people of persons while are different number of roles and
responsibly there different project, which they have to perform, without interventions.
PROJECT ROLES RESPONSIBILITIES
Project Manager
Project mangers are those person who have the main
responsibility to guide firm employees in the direction of
organisation goals and objectives these responsibility are not
just end by guidance. A project manger have to help there
employees in using organisation resources in particular way
for achievement of organisation effectively. Project manger
have also perform the responsibly of wining the respect in
team member by which there will be reduction in conflicts of
organisation.
Budget Allocator In an project the responsibility of budget allocator is high

because he have to do difficult task in firm as allocation
proper budget to project . Budget will decide future of project
that means project is highly dependent on budget allocator of
firm .
Project Work Breakdown Structure
Work break down structure is one such tool that is used by organisations as a tool that
is used for the purpose of completion of tasks in a project plan. Work break down structure is
a deliverable break down of project in more smaller components. Work break down structure
is a project deliverable that is used by a teams in organisation so that work can be managed in
a more better manner. WBS is also very helpful in deciding the structure of a plan as it is
associated with how the -project has to be completed in associated time. For present project
work break down structure is discussed below:

TIME MANAGEMENT PLAN
Project milestones
There are number of millstones in this project which are related to induction of students to
different students. These milestones are those achievements which are intended for
achievement some milestones are stated.
The main mile stones of this project is to establish team of teachers who can work in solving
the task and query of students which can help them in knowing there institute better and have
facilitate in social gathering for increasing comfort level, these are some key roles which
have to fulfil by project plan.
Project ActivityTime management plan
Communication management plan
Project stake holders
These are those persons who are directly or indirectly involved in project management
and have their direct impact on project plan there is mentioned below:
Principal: The major stake holder in this project is the principal of that university which is
organizing induction programme. He have clear responsibilities of managing university

induction programme with the aim of fulfilment of needs of students who are taking
admission in that university.
Supervisor: They are those persons which have to perform supervisory function. It includes
all the teachers and staff member of university who are going to interact with students. They
have to perform various roles and responsibilities like establishing collaboration between
study plan, provide feedback on teacher learning program and student outcome, etc.
Mentors: These are those persons which are direct related with this project these are that
person which are included in mentoring of the students and other stakeholder of firms . The
mentor of student are there parents who sent them for educational programme.
Stakeholders Communication Plan
This is the plan to communicate the information to company stakeholders
STAKEHOLDERS COMMUNICATION
MEDIUM FREQUENCY
Principle
Use of Face-to-Face
Communication medium will
be used
The mode and frequency is
high here as it is require to
communicate as face to face
basis.
supervision
Meetings and Seminars are
used hear as a medium of
communication.
The frequency for
communication is median or
high here this is because there
is requirements of effective
communication flow with full
transfer of information to the
receiver. The information must
be transfer in exact way which
is needed to perform.
Mentors Formal letters are used for
communicating the mentors
For communication to mentors
there is long range frequency
which is used time to time and
can help them in maintain
good flow of communication
in project there all thing are
needed to facilitate high range
of communication frequency
in long run.

COST MANAGEMENT PLAN
Cost Breakdown and Budget
COST AMOUNT
Furniture & Equipments 7000
Catering 3000
Light and Sound arrangements 6000
Professionals Salary 4000
Marketing activities 2000
TOTAL 22000
Therefore, it can be said that the event will be costing around 22000. The project
manager has to consider additional cost of rupees 5000, if there are some changes that are
taking place in the workplace.
Project Cost Baseline
This is the overall baseline of the project that is presented below and is related with
the introduction event that has to be considered by the project manager in order to make sure
that all the activities are timely completed.
Section 4: Communication management plan
Communication management is a plan that is defining the requirement of a
communication project and is used for distribution of information to stakeholders and
different associated parties.

TIME MANAGEMENT PLAN
Project Activity / Time / Dependency Base
PROJECT ACTIVITY TIME DEPENDENCIES
Briefing 1st Day, 10:00 a.m.
With reference to present
context, the total dependency
is based on the number of
students who is taking part and
shown interest in the event.
Presentation of Faculties 1st Day, 11:00 a.m.
The presentation of faculties is
depend on the performance as
well as productivity level of
event conductors who is
prevailing in the event.
Performances by various
Clubs 2nd Day, 11:00 a.m.
The overall arrangements
within the task distribution is
connected with individuals and
is consider as a data.
Interactive Activities 2nd Day, 3:00 a.m.
The interest shown by students
towards activities will consider
as one of the crucial
dependency which will take
place at the time of event is
going to conduct.
Speeches by director &
faculty heads communicating
their expectations to students
3rd Day, 10:00 a.m.
The effectiveness of sound as
well as light assist director in
delivering good speech that
will lead to better interaction
with others as well.
Distribution of College
Manuals & institutional tour
3rd Day, 12:00 a.m. The availability of number of
students along with
accessibility can be the
dependencies. In addition to
this, the strength of intakes
would also consider as

dependencies.
Risk Management Plan
In this part of project the work is done by considering risk associated with it. There is
risk in every part of project which has to be identified some methods of calculating risk are
mentioned below:
Brainstorming: In this all members of project team can take part in manging team by
giving their ideas. In the current project all the stakeholders like teachers and students as well
as complete staff of company should came together to minimises the associated risk.
Interviews: It is the best method of risk identification, here ideas are taken by taking
interviews of stakeholders and participants that and then risk is identified. In current project it
will aid in finding root cause of risk which is associated with project plan.
Past experience: In this method of risk identification there is use of past experience
of people of project team. In current project the experience of principal, old teachers as well
as senior students can be used to identification of risk and its removal.
Group discussion: According to this method of risk identification roots of risk are
identified with the help of group discussion. This method aid the project plan in identifying
project risk and minimising it with proper discussion.
Risks in project management
Risk factor explanation
Budget risk Budget risk in the project means that shortage of budget
while working. Budget has always a risk factor for every
project.
Resources risk Resources are always scare in nature so project is made by
considering full value of resources this is the main aim to
use resources wisely.
Dispute risk There is also a risk in project plan which is arise due to
disputes. This risk is arise because of ineffective team
management and can be consolidated.
Schedule support Sometime schedule also act as risky factor. spatially in
this project company have to make their plans for specific
time period and if there is any uncertainty arise they have
to change it accordingly.
CONCLUSION
From the above study, it has been analysed that effective planning as well as project
management plan is essential in order to gain success in the event that is held by an
organisation. The effective planning includes risk management plan, cost & communication
plan, scope of event, time and many more. All these elements ensure success of an event as it
consider all the essential aspects in a proper manner. Furthermore, it is analysed that RSI
management plan assist in providing all the data regarding barriers which can be encountered
by company due to the effective solution.