Project Management Project MANAGEMENT 12 12 Project Project MANAGEMENT Induction Event for Bloomsbury Institute Section 1

Running head: PROJECT MANAGEMENT
Induction Event for Bloomsbury Institute
Name of the Student:
Name of the University:

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Table of Contents
Section 1. Scope Management Plan...........................................................................................3
1.1 Project Description......................................................................................................3
1.1.1 Project Description...............................................................................................3
1.1.2 Project Objectives.....................................................................................................3
1.2 Project Scope...............................................................................................................3
1.3 Assumptions................................................................................................................3
1.4 Constraints...................................................................................................................4
1.5 Project Roles and Responsibilities..............................................................................4
1.6 Responsibility Assignment Matrix (RAM).................................................................5
1.7 Project Work-breakdown Structure (WBS).................................................................6
1.8 WBS Dictionary..........................................................................................................7
Section 2. Time Management Plan............................................................................................8
2.1 Project Milestones............................................................................................................8
2.2 Project Activity/Time/Dependency base table.................................................................8
2.3 Project Network Diagram..............................................................................................10
2.4 Project Gantt chart..........................................................................................................12
Section 3. Cost Management Plan...........................................................................................13
3.1 Cost Breakdown and Budget..........................................................................................13
3.2 Project Cost Baseline.....................................................................................................15
Section 4. Communication Management Plan.........................................................................18
4.1 Project Stakeholders.......................................................................................................18
4.2 Stakeholder Communication Plan..................................................................................18
Section 5. Risk Management Plan...........................................................................................19
5.1 Risk Identification, Analysis and Action Plan...............................................................19
5.2 Project Risk Matrix........................................................................................................20
References................................................................................................................................21
Bibliography.............................................................................................................................23

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Section 1. Scope Management Plan
1.1 Project Description
1.1.1 Project Description
The project plan is based on organizing a three-day welcome as well as induction event for
the next academic year’s intake by Bloomsbury Institute. The event is to be conducted in late
September 2020. The event is consisted of event activities designed to make sure that there is
a positive start to the degree and have information to be operative besides safe. As a project
manager, in order to complete the induction event, there is required to conduct meeting with
key project people in the institute and division. There is completion of induction checklist to
successfully finish the event plan.
1.1.2 Project Objectives
The objectives of welcome and induction event are:
 Monitor the implementation of Bloomsbury Institute induction framework
 Inspire as well as motivate new students to involve in university community, and
take advantage of the extra curriculum activities
 To foster with an environment of communication among international along with
domestic students
 Provide overview of the academic as well as social experiences in 2 weeks
 Provide academic support resources as well as leadership opportunities
1.2 Project Scope
The scope of this three-day welcome as well as induction event is designed to support change
to the institute for the new admitted students. The project is aimed to build stronger social as
well as academic connections with the community. It has scope to provide opportunities to
the students to introduce them with their ongoing programs and activities. The solution of this
event is to prepare the students for the institute level education throughout enhancing skills
development along with program alignment. The out of scope is to focus on needs of the
international students at the school level.
The list of project deliverables are:
 Preliminary project budget
 Marketing plan report
 Event and program report
 Event proposal
 Implementation plan of induction

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1.3 Assumptions
 There will be hiring of induction coordinator by Bloomsbury Institute for recruitment,
planning and preparation stage of the induction week.
 The financial sponsorship for the three-day welcome and induction event is arranged.
 Bloomsbury Institute will provide the new students with access to the computer and
own email address.
 The volunteer team can take positions in induction planning committee.
1.4 Constraints
 The funds of the event plan shall be partially limited by the raised funds for the
induction event.
 The induction coordinator can get access to the institute office when it is opened.
 There is limited storage place in the Bloomsbury Institute, therefore it will be difficult
to host the event.
 The event manager will not take permission for the event from the outside
organizations (Meredith, Mantel Jr and Shafer 2017).
 There is change in project scope due to delay in one of the project tasks.
1.5 Project Roles and Responsibilities
Role of the
project
resources
Responsibilities
Project Manager  Manage project resources, schedule and financial items
 Adhere to the quality guidelines to implement the induction
program
 Motivating the project team with goals
Induction
Coordinator
 Introduction of training plan
 Planning and reviewing the induction program (Kerzner 2017).
Event
Coordinator
 Determining the event cost and arranging for the event services
 Monitoring approval from the client
 Organizing of facilities like transportation, special guest, list of
invitee
Marketing
Manager
 Development of marketing strategies for the induction event
 Coordination of campaigns
 Reviewing the marketing budget
Project Sponsor  Taking business level decisions
 Collecting funds for the welcome and induction event
 Monitoring and controlling event budget (Novo et al. 2017)
Volunteer  Leaning and participating in the induction and training

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coordinator program
 Accepting event guidelines in addition to decisions
Teachers  Educating the students at all institute levels
 Documenting the progress (Fleming and Koppelman 2016)
 Preparing for the lessons learnt from the event program
IT Manager  Planning for the IT related devices and equipment
 Implementing the computer system for the induction event
 Fulfilling IT requirements of the organization
Table 1: Roles and responsibilities of project team
1.6 Responsibility Assignment Matrix (RAM)
Proj
ect
Man
ager
Induct
ion
Coord
inator
Event
Coord
inator
Marketi
ng
Manage
r
Projec
t
Spons
or
Volunte
er
coordin
ator
Teach
ers
IT
Mana
ger
Appoint project manager R
Monitor event workloads A R
Identify team needs R
Clarify scope with client R I C
Allocate resources R A I
Prepare project plan R I C
Identify risks R A C
Update project plan R I A C
Analyze project changes C I R A
Promote the event R
Marketing campaigns I R
Guide the event guests A I R
Manage technical issues C I R
Lessons learnt document I C A R
R- Responsible, A- Accountable, C- Consults and I- Informed
Table 2: Responsibility Assignment Matrix

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1.7 Project Work-breakdown Structure (WBS)
Figure 1: Work Breakdown Structure
(Source: Created by author)
Welcome and induction event planning
for Bloomsbury Institute
Event
preparation plan
Identify concept
of event
Establish the
event objectives
Stakeholder
mapping
Recruitment of
induction
coordinator
Feasibility study
Obtain the
project
sponsorship
Determine the
event budget
Event planning
Phase
Selection of the
event location
Book the veneue
Program
planning
Invitation to the
speaker
Recruitment of
the event team
Contract of the
suppliers
Promotional
planning
Creating a mail
list
Agree to the
budget for
advertising
Creating
marketing
campaigns
Event execution
phase
Confirm the
event plan with
key parties
Arrange for
transportation
Arrange for
setting
Run the
induction event
Event closure
phase
Train the
volunteers
Release of the
stakeholders
Sign off the
event documents
Post event phase
Evaluation of
the event
Follow up
Survey of the
students