Current System Analysis and Modelling

The aim of this report is to describe the details regarding the current system of Swinburne Guru consultation organization. The report focuses on describing the need of proper development of information system within the organization. The report will also include a description of current system that is implemented within the organization. The assignment also aims at explaining all the issues related to the current system.

Running head: INF60010 ASSIGNMENT 1
Current System Analysis and Modelling
Name of the Student
Name of the University
Author Note

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Executive summary
The aim of this report is to describe the details regarding the current system of Swinburne Guru
consultation organization. The report focuses on describing the need of proper development of
information system within the organization. The report will also include a description of current
system that is implemented within the organization. The assignment also aims at explaining all
the issues related to the current system.

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Table of Contents
Introduction......................................................................................................................................3
Background of the Company...........................................................................................................3
Current system scope.......................................................................................................................4
Functional requirements..................................................................................................................5
Nonfunctional requirements............................................................................................................6
Techniques for identifying use case................................................................................................6
Data Model......................................................................................................................................7
Event Table..................................................................................................................................7
Data Dictionary............................................................................................................................9
Process Model................................................................................................................................14
Context Diagram........................................................................................................................14
Level 0 Diagram........................................................................................................................15
Level 1 Diagram........................................................................................................................16
ERD...........................................................................................................................................17
Conclusion.....................................................................................................................................18
Bibliography..................................................................................................................................19

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Introduction
The report aims at describing the operational activities that takers place within Swinburne
Guru consulting. With the growing technology it becomes important to understand the functional
and operational activities that takes paced within an organization. After analyzing the
functionally of business it becomes easy to understand the advantages that are obtained by the
organization. Analysis of the Swinburne management approach it was observed that the
functioning got effected by the traditional data management approach. This has also lead to
effect in success rate achieved by the organization. Thus it becomes essential to implement a
proper that will resolve all the operational challenges faced by the organization. The solution that
is being focused on for resolving the issue is the implementation of an effective information
system. The report will focus entirely on describing the functions performed by the information
system. The functional and non-functional requirements are also described along with the
functioning of new information system. With implementation of an effective information system
it will become easy to manage the information stored. This will also ensure that the data stored
within the organization are accessed easily without any issue.
Background of the Company
Swinburne guru consulting is an organization that was built in the year 2012 in
Hawthorn. The organization main function is to provide coaching to organization and to the
customers on leadership qualities, team work capabilities, and about enhancement in personal
performance. Emily is the main founder of the organization and aims at expanding the business
further so that better advantage can be obtained towards the organization. The organization

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operates its functions throughout the Melbourne area. However the way of working is not
providing enough benefits, thus it is important to implement a process that will offer better
competitive advantage. Presently the organization is facing issues regarding information
management. The coaches associated with the organization works as sub contractors at time of
project development. Thus Emily decides to have a proper analysis team for better guidance and
to have better potential solutions that will help in aligning with long term strategic plan.
Current system scope
Swinburne Guru consultancy aims at providing coaching towards the employees and
organization regarding the management of work within the organization. The current system
offers the client to request for a personal tutor who will help in developing the particular skill
within the individual. The organization assigns a suitable coach and handles all fee. This are
referred to as assignments. The system starts responding towards the client only when the
receptionist ensures the availability of the tutor. At present the system aims at providing better
services towards the client within short time interval. Presently all the transaction and bookings
are done offline by managing the calls. It is expected that in future the organization will have a
better online coaching classes that will ensure booking of the classes from early and will get
notified through mails and messages. It is difficult to manage the assignment within the
organization as there are not sufficient monitoring devices. In addition to this the new proposed
system will also ensure that the system is able to cope up with all the assignment and will be able
to provide better support towards the client. The coaching specialist is allocated to clients as soon
they are found available so that they can provide quick services towards the clients.

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Functional requirements
Functional requirements are referred to the main characteristics that are possessed by a
system. The chosen system for improving the functioning of Swinburne Guru consultancy is
information system. The main aim of implementing an information system is to have a better
control over the information stored within the organization. In order to have a better knowledge
of the desired system it is important to analyze the functional requirements. The main functional
requirements associated with information system are describe below:
1. The user needs to get registered within the system so that they can generate a profile that
will help in analyzing all the courses offered by the organization.
2. The system will allow the users with proper credentials so that it becomes easy to prevent
unauthorized users to access the information system.
3. The organization also generates advertisement for hiring new coaches for the company.
4. The system verifies the operational and functional requirements for understanding the
better performance of system
5. The system has also developed with a verifier that is used for the purpose of alerting the
client.
6. After completion of course the client has the ability to generate feedbacks.
7. Once the course gets completed the client is allowed to proceed with payment procedure
and after this the tutors are provided with the session payment.
8. The client has also the ability to generate feedback at the end of session.

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Nonfunctional requirements
The nonfunctional requirements are used to determine the behavior possessed by a
system. This are being classified based on integrity, scalability, accessibility, security,
availability and reliability. It is important to ensure that the implemented information system has
all the features implemented effectively within the system.
Accessibility: accessibility is the future that is used to define whether the product developed or
implemented should be accessible to people so that they access the system at any time.
Reliability: this feature is used to define whether the implemented information system is reliable
or not. The reliability will ensure that all data are stored with great efficiency and cannot be
breached by anyone. Reliability ensures better dependency on the information system.
Scalability: Scalability is referred to the property that helps in ensuring proper handling of the
system with the increase in demand. This becomes important to ensure that the implemented
system model is able to meet the demand of market.
Confidentiality: this feature will ensure that the data stored within the information system is
kept secured from unwanted users. This will include proper encryption for maintaining better
sustainability towards the stored information.
Techniques for identifying use case
Use case identification techniques are used for the purpose of gathering the details
regarding the project. This will include understanding the main operation and functional
activities associated with Swinburne Guru Consultancy. Thus it will become easy to manage the
information from organization’s point of view. The developer aims at collecting the details

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regarding model so that it becomes easy to manage the capabilities within the working
environment.
 Interview: the aim behind conducting interview process is to gather information by
analyzing the participant’s suggestions.
 Questionnaire: The questionnaires are used for making a better survey so that it
becomes easy to determine the activity. The activity will ensure better way of analyzing
the information. The two types of format offered by questionnaire are free format and
fixed format.
 Observation: This technique is used for system to analyze the result based on observing
the systems performance.
Data Model
Event Table
Event Trigger Source Use Case Response Destination
External Clients
books their
assignment
via email
Receive
order via
email
Student Manage
others
Client order
status
confirmed
Sales Dept
Sales
repartment
finds tutor
Finding
tutor
Sales
Department
Manage
orders
Issues
invoice and
check
payment
status
Sales Dept
Data passed Data Sales Order Recording Production

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to
production
department
transferred Department processed the status of
record
transfer
Dept
Order record
Alteration
Updating
excel sheet
Client Managemen
t of new
Orders
Updated
records
Production
Dept
Finding
skills
required for
the
assignmenmt
Finding
skills
Tutor Finding
skills
Found tutor
with skill
Tutor
Invoice sent
using email
Sending
invoice
Sales
Department
Send
notification
to student
Invoice
issues and
checking
order status
Client
Tempora
l
Sales
department
makes
payment to
tutor
Time Sales
Department
Generate
monthly
report
Report
created and
payment
disbursed
Sales Dept
Finding new
skill
Time Sales
Department
Generate
daily report
Skill
recorded
and report
generated
Sales Dept
Receive Time Tutor Produce Managed Sales Dept

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relationship
fees for
assignment
payment and
monthly
report
report and
payment
confirmed
Receive
performance
chart
Time Receptionist
and sales
staffs
Feedback receive
performance
chart
Sales Dept
State Insert order
into
spreadsheet
Stock
order
Sales
Department
Managemen
t of data
Processing
and
recording
stock
Production
Dept
Data Dictionary
Admin Table:
Sl. NO. Field name Data Type Constraints Description
01. AdminID Int PK It stored the ID of
the admin
02. AdminName Varchar(25) NOT NULL It stores the name
of the admin
03. Password Varchar(15) NOT NULL It stores the
password of
admin
04. ContactDetails Varchar(15) NOT NULL It stores the
contact
information of the

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admin
05. Email Varchar(35) NOT NULL It stores the email
of the admin
Registration Table:
Sl. NO. Field name Data Type Data Type Constraints Description
01. User_ID Int Int PK It stores the ID
of the user
02. User_Name Varchar(25) Varchar(30) NOT NULL It stores the
name of the
user
03. Password Varchar(15) Varchar(20) NOT NULL It stores the
password for
the user
account
04. Address Varchar(15) Varchar(30) NOT NULL It stores the
address of the
user
05. Contact details Varchar(35) Varchar(20) NOT NULL It stores the
contact
information of
the user
06. location Varchar(30) NOT NULL It stores the
location of the

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user
Assignment Table:
Sl. NO. Field name Data Type Constraints Description
01. Assignment_ID Int PK Stores the Id of
the assignment
02. Assignment_name Varchar(20) NOT NULL Stores the
assignment title
03. Due_Date Varchar(20) NOT NULL Stores due date
04. Skills Varchar(30) NOT NULL Stores skill
information
05. Subject Varchar(20) NOT NULL Records the
subject details
Booking table:
Sl. NO. Field name Data Type Constraints Description
01. Customer_ID Int FK Used as a
reference for the
customer table
02. Course_ID FK NOT NULL Used as a
reference of
course table
03. Due_Date DateTime NOT NULL Date of
submission of the

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assignment is
recorded
04. Location Varchar(50) NOT NULL The address of the
user is stored
05. Skill Varchar(50) NOT NULL The skill needed
for the assignment
is recorded
06. Contact Details DateTime NOT NULL Email ID is
recorded
Enquiry Table:
Sl. NO. Field name Data Type Constraints Description
01 Enquiry_ID Int PK PaymentID is
recorded
02 User_Name Varchar(20) NOT NULL The Sail boat
information is
added
03 Email Varchar(70) NOT NULL Email ID is
recorded
04. ContactDetails Int NOT NULL The information
of the user is
recorded
05 Skills DateTime NOT NULL Searches for skills
needed to

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complete the
assignment
06 Couse
Information
VarChar(50) NOT NULL Return details of
course
07 Query Varchar(50) Not NULL User query stored
Payment Table:
Sl. NO. Field name Data Type Constraints Description
01 Payment_ID Int PK PaymentID is
recorded
02 Assignment_Nam
e
Varchar(20) NOT NULL Records
Assignment name
03 Email Varchar(70) NOT NULL It stores the email
ID of the user
04 Amount Int NOT NULL The relation
charge is stored

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Process Model
Context Diagram
The context diagram is used for demonstrating the flow of data at the top level and
visualize the process nodes for representing the functions of the completed system. The
interaction with the external entity is also shown with the help of context level diagram.

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Level 0 Diagram
The functionality of the entire system is generalized and is follows the different layers of
the data flow diagram. The diagram helps in elaborating the system further.

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Level 1 Diagram

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The main processes in the level 1 DFD is broken down into sub processes for analysis
and improvement on intimate level. It also helps in mapping the information flow between the
Swinburne Guru Consulting information system and the entities connected with it.
ERD
The ERD is created for enlisting the attributes and entities essential for performing the
required operation of the business and management of the business case of Swinburne Guru
Consulting organization.

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Conclusion
The report has explained the importance of new information system in details. The main
aim of having an information system is to have a proper set of interrelated components that will
helps in collecting, manipulating and storing the information and data. These will also provide a
better mechanism to understand the objective. The reason behind implementing an information
system is to ensure proper analysis of the system. The report has described the functional and
non-functional requirements so that it becomes easy to understand the working of information
system. The report has also described the data dictionary along with the main elements. In the
report level 0 and level 1 DFD diagram is also being described for the proposed information
system. In addition to this the report has also developed an ER diagram for the implemented
information system. This diagrams and DFD will help in understanding the proper working of
the new system.

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