IT 396: Management Information Systems - Desklib
22 Pages4391 Words338 Views
Management Information Systems (IT 396)
Added on 2020-05-16
IT 396: Management Information Systems - Desklib
Management Information Systems (IT 396)
Added on 2020-05-16
ShareRelated Documents
Running head: INFORMATION MANAGEMENT SYSTEMS Information Management Systems Name of the StudentName of the UniversityAuthor’s note
1INFORMATION MANAGEMENT SYSTEMSExecutive SummaryB Bakery is a family-owned business. The company is near about fifty years old andcurrently, seventy employees work over there. The report explains the business activities of Bbakery in details. B Bakery faces certain issues related to accounts and finance, so theyappoint an accountant to manage all the financial activities of the company. However, theyfeel that they need to adapt accounting software to enhance their business activities. Theybelieve the accounting software will help to manage the accounts. The software will helpthem to serve their customers well. The report compares three accounting software packagesSAP, MYOB and Xero. Xero is the best among the three software chosen. B bakery canenhance their productivity with the aid of the Xero. All the beneficial aspects that Xero canoffer has been detailed in the report.
2INFORMATION MANAGEMENT SYSTEMSTable of Contents1. Business Processes.................................................................................................................3a. Business activities of Bakery B..........................................................................................32. Developing business requirements.........................................................................................4b. Business processes that are indispensable to be performed...............................................4c. Outcomes required for these processes to achieve business objectives.............................53. Determining all the systems requirements.............................................................................6a. Software features Bakery B should consider achieving their IT investment objective......64. Software selection..................................................................................................................6a. Overview of the accounting software packages.................................................................6b. High-end accounting software and the benefits they offer to Bakery B and theircustomers..............................................................................................................................115. Vendor selection...................................................................................................................12a. Comparison between two accounting software packages, Xero and MYOB Essentials.12c. Xero accounting software and solution and the benefits they can offer to the B Bakery166. References............................................................................................................................19
3INFORMATION MANAGEMENT SYSTEMS1. Business Processesa. Business activities of Bakery BA baker is an individual who bakes and sells bread, cakes and pastries. The placewhere the baker conducts his business activities is known as a bakery.B Bakery has been chosen as the case study in this report. It is basically a familybusiness. The organisation is nearly fifty years old. Bakery B is known to bake bread,confectionary items and sells them in the pub-chains and the supermarkets. The organisationhas seen many ups and downs since last fifty years (Lam, 2015). However, in recent years, BBakery has experienced a growth because of the new business initiatives. They have currentlyseventy employees working in the company. The sales revenue of the company gets enhancedto $ 13.5 million. However, they are concerned about the issues that creep out. They lose some keyaccounts as they fail to deliver the best service to the customers. They lose the customer trustand the customer base. B Bakery faces heavy losses and falls behind other bakery companies.Bakery B is struggling to take orders effectively. Bakery B cannot be able to track theinventory well. They are struggling as they do not have the latest update of the stock. Theycannot monitor the employees well. Thus they are completely unaware of all the businessactivities (Kowalewski & Niedzielska, 2015). Besides they are not getting the customers’purchasing list. Bakery B enter financial and accounting data into the system all by manuallythus it takes a longer period of time. For this reason, they are suffering to manage thecustomer data, the sales and inventory. They may have multiple IT software installed withinthe system; those applications are not properly integrated and thus giving complex and mixedresults.
4INFORMATION MANAGEMENT SYSTEMSBakery B appoints an accountant to manage the entire inventory and the financial dataof the company. However, they have realised that they need accounting software to managethe inventory and the employees so that they can conduct the business activities efficiently.Bakery B is suffering from the due to the lack of quality accounting software (Sampaio &Bernardino, 2016). They are suffering from the lack of security, the malware attack andinsider threats can lead to data loss and security breach. The employees enter data once faceimmense difficulties to get them back. The software and the technology they use are outdatedand lack efficiency. The applications they use are not at all efficient and fast. Again, theapplications they use do not integrate with the rest of the applications. The prevalent systemis also restricting the employees to communicate with the customers. They cannot provide24x7 services to the customers (Lee, 2017). That is why they are not able to provide qualitycustomer service. The prevalent system of the company is not at all fast and effective. Speedis an issue for this project. Since Bakery B is looking to configure best accounting softwarefor their premises they must choose the best software that can provide them with the bestsolutions.2. Developing business requirementsb. Business processes that are indispensable to be performedBakery B must install and configure accounting software for their business. Theaccounting software is an absolute necessity for them. The software must provide access tofinancial and accounting information properly. The accounting software also provides cloudcomputing services. The cloud computing offers facilities- the employees of the company canaccess the financial data anywhere (Aduamoah et al., 2017). The data of the company can beaccessed by the employees from the desktop machine and from the mobile device. Theaccounting software provides data backup and security. The financial data can be shared with
5INFORMATION MANAGEMENT SYSTEMSall the stakeholders all the time. The cost-effective solutions are provided by the accountingsoftware. Bakery B can save lots of money and can earn more and more revenues and soaccounting software adaptation is necessary. Bakery’s business efficiency can get enhanceddue to the business. The accounting software efficiency can help Bakery B to conduct thebusiness operations in an agile and effective manner so accounting software adaptation is anutmost necessity. The prevalent system of Bakery B contains multiple flaws and because ofthe software failure Bakery B is suffering loss (Rahman, 2016). Thus it is important forBakery B to install the latest and best accounting software that can help the stakeholders ofthe company to carry out the business activities flawlessly. Bakery B needs to prevent dataloss. The company needs to prevent unauthorised access. The accounting software is capableto provide security to Bakery B. c. Outcomes required for these processes to achieve business objectivesThere are certain advantages which are associated with the adaptation of accountingsoftware in the system. Manual bookkeeping is time-consuming. The accounting softwarewill save a lot of time of Bakery B. Accounting software facilitates automatic bookkeepingand financial monitoring. Error-free and efficient financial data can be evaluated by theassistance of the accounting software (Lyons, 2015). Bakery B can manage the cash byimplementing the accounting software in the system. The latest accounting software isrelatively easy and simple to use. Less training is required for the software. The accountingsoftware is also helpful in minimising the mistakes. The accounting software is capable togenerate correct results automatically. The accounting software offers cloud-based scalablesolutions and all these data can be accessed anywhere anytime and from any devices. Theaccounting software also aids computerised invoicing. Bakery B can record the customers’payment data with the help of the software. The company can acknowledge what customerswill have to pay with the help of the accounting software (Flaherty, 2018). The accounting
End of preview
Want to access all the pages? Upload your documents or become a member.
Related Documents
Accounting Information System | Bakery Businesslg...
|21
|5127
|164
Strategic Information System for B Bakery: System Requirements and Software Selectionlg...
|16
|3977
|246
HA2042 Accounting Information Systemlg...
|18
|4730
|169
Accounting Information Systems - HA2042 | Assignmentlg...
|21
|4475
|40
Accounting Information System : Assignment Solutionlg...
|15
|3978
|145
HA2042 - Accounting Information Systems | Assignmentlg...
|15
|4839
|275