Identify Information Repositories Tasks 2022

INFORMATION SYSTEM
(Student’s Name)
(Professor’s Name)
(Course Title)
(Date)

Abstract
There are four major components of an information systems which are information
technology, people, structure, process, and efficiency. Process is the fourth component of an
information system. A process in information systems is a series of tasks which are completed so
as to achieve an organization goal. Each and every day an organization or a company’s goes
through various processes to get work done. Example Accove Pty Ltd has eight departments
where each of the department carries out various processes to get the work done i.e. the
marketing department carries out customer trend reporting process, the accounts department
carries customer billing, the finance unit carries out customer income, payroll department carries
out employee management, the customer service department carries out customer queries or a
detailed update while the management department carries out customer satisfaction. It is also
important to note that all of these processes have to be documented thus the need of having in
place an Enterprise Resource Planner (ERP) system which is able to manage all the organization
processes.
Introduction
As a newly hired IT project manager for Accove Pty Ltd, my role will be to support the
acquisition of a new ERP to assist in replacing the aging Microsoft Access Database which is
currently being used to maintain customer records. To achieve this, this paper will first identify
Accove Pty Ltd information repositories which are currently in use within the organization.
Second, the paper will review the current organization documentation which are located within
the information repositories. Lastly, the paper will draft a series of questions to gather
information from the key stakeholders of the organization who are responsible for information
repositories.

Task 1: Identify Information Repositories
To start with an information repositories is used for managing components in an
information system; it is a central place in which an aggregation of information or data is
maintained and kept in a very organized way. Some IT project managers define information
repository as a collection of interrelated information that is maintained across several servers.
When gathering data to identify the organization requirements, one will find a wide range
of sources. It is also important to note that information sources can range from external or
internal sources. The internal sources in this case includes the annual reports, sales figures and
employees. The external sources in this case will include statistical information such as
Australian Bureau of statistics or research from an outside organization. To me as the IT project
manager, there is a lot of documents which are available which means that one ought to read
extensively.
When determining company’s requirements for a certain system such Accove Pty Ltd, it
is very likely that one can collect information from a number of personnel or people. Since this is
a big company, any IT project manager will definitely chose to collect information from
nominated organization specialists; this is what is known as convenience sampling or judgment
sampling. The commonly used sampling techniques for gathering information are systematic and
randomization 1
It is easier to group requirements into four major categories which in this case are
functional, operational, technical, and transitional. Functional requirements usually define how a
certain product, service or a solution ought to function from the end-user perspective.
1 Vickery, B. C. (2014).
Information systems. London: Butterworths.