This presentation discusses the use of information systems in project management, including the tools and techniques used by project managers to deliver client information requirements. It covers project delivery methods, financial contract types, procurement methods, risk management plans, and quality management plans.
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Introduction Case study: Information System in Project Management Information management system is used in project management to help project managers in developing projects. Information systems allows for the calculation of project expenses, schedule, expectations of the project and the probable outcomes (Marchewka, 2014). The primary objective of information systems in project management is to automate, provide control and organize project management processes.
Background Information system in project management entails system tools as well as techniques used by project managers to deliver client information requirements. Project managers apply these tools and techniques by collecting, combining and circulating information through manual and electronic means. Information system is used by both top, middle and ground management in communicating with one another. It is an automated system for fast, creation, managing and streamlining the project management course (Joosten, Basten, & Mellis, 2016).
Cont’ Information System is used in project development course to aid project managers in creating schedules, risk assessments, estimates, and garnering feedback from stakeholders. During the implementation of the project gaols, project management teams gather information into a single database. Information system is then utilized in making comparison between the baseline and the real-time accomplishments of every task, collecting of financial information, managing materials and keeping of records for purposes of reporting.
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Project Delivery Method Design-Bid-build (DBB). In this case the owner comes up the contract documents with the help of an architect who includes a collection of the project specifications (blueprints) in a detailed manner. Bids are besought from contractors in accordance to the contract documents, after which a contract is awarded to the least responsive and responsible bidder.
Financial Contract Type Cost-Plus Fixed Contract (CPFC). Cost-plus fixed fee contract is a contract with a cost-reimbursement which allows payments of the contract of a negotiated fee that is fixed during the commencement of the contract. The fixed fee do not change with the actual cost, however, it can be adjusted due to variations in the work that to be carried out under the contract (Turner, 2017). The contract allows for contracting efforts which could otherwise present much risks to the contractor, by giving the contractor only a minimum power to regulate expenses.
Procurement Method Like any other business aspect, project procurement management is a process which involves initiation, planning, selection, administration and closure. Initiation and planning is the initial step in deciding the type of goods and supplies to be outsourced. At this point the project creates a list of the supplies and goods required for the completion of the project (Stark, 2015).
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Cont’ Selecting comes in after the list of supplies has been made with all the project specification agreed upon to reach out to prospective suppliers and vendors to avail these items. Administration id the delivery of tools and process utilized in managing relationships with suppliers and vendors. Closing process involves noting down any weaknesses, giving a summary of the project for forth coming requirements and documentation of successful projects.
Risk Management Plan Risk management plan is a document used by project managers in preparation of the unforeseen risks, impact estimations and describing responses to issues.
Quality Management Plan Quality management plan offers a description of the acceptable quality levels as defined by the client. It describes the manner in which the project shall ensure the client’s quality level requirements through the project work processes and deliverables.
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Conclusion Information system allows project managers by providing a basis for the evaluation of a project performance of its different functions through making of comparisons with project plan, budget and schedule.
References Joosten, D., Basten, D., & Mellis, W. (2016). Measurement of information system project success in German organizations. InProject Management: Concepts,Methodologies, Tools, and Applications(pp. 1175-1196). IGI Global. Marchewka, J. T. (2014).Information technology project management. John Wiley& Sons. Stark, J. (2015). Product lifecycle management. InProduct Lifecycle Management(Volume 1)(pp. 1-29). Springer, Cham. Turner, R. (2017). Farsighted project contract management. InContracting forProject Management(pp. 33-57). Routledge.