Information Systems in Libraries
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Added on 2021-06-15
Information Systems in Libraries
Added on 2021-06-15
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Information Systems in Libraries Table of ContentsIntroduction.................................................................................................................................................2Business Processes......................................................................................................................................2Business Requirements................................................................................................................................3System Requirements from Automated Information Systems.....................................................................3Software and Vendor Selection...................................................................................................................4Insignia Software.....................................................................................................................................4Open Source Automated Library System (OPALS)................................................................................5Koha........................................................................................................................................................5Libero......................................................................................................................................................6Utilization of Technology – System Acquisition Methods..........................................................................7Package Purchasing.................................................................................................................................7Outsourcing.............................................................................................................................................7Custom Developed Software...................................................................................................................7Efficiency Levels.........................................................................................................................................7Potential Security Risks and Data Breaches................................................................................................8Confidentiality Attacks............................................................................................................................8Integrity Attacks......................................................................................................................................9Availability Attacks.................................................................................................................................9Protection Measures for Mitigation of the Risks.......................................................................................10Recommendations & Conclusion..............................................................................................................11References.................................................................................................................................................131
Information Systems in Libraries IntroductionTechnology is witnessing a lot of improvement in the recent years. There are newer AutomatedInformation Systems (AIS) and Enterprise Resource Planning (ERP) systems that are beingdeveloped and implemented in the business organizations. Information Technology (IT) alongwith the Information Systems (IS) having revolutionized the business operations and practicesthat are being carried out. Earlier, there were manual processes that were carried out in theindustrial sectors leading to numerous errors in terms of data handling and management,operation execution, and others. However, with the implementation of AISs, the businessorganizations have succeeded in overcoming such issues. Library management is one such areathat has observed multiple changes and transformations with the use and implementation of AIS.There are various benefits that are provided by these automated systems and theirimplementation in the libraries. Some of these benefits include increase in the processing speed,better user engagement and satisfaction, automated data management, streamlining of theoperations, and likewise. The report covers the business processes, requirements, and examplesof such applications in the market, technological efficiencies, security risks and riskmanagement. Business Processes There are numerous business processes and activities that are carried out in a library and theseare summarized below. Data and information management of the readers, books, journals, papers, staff members,and other content included in the library. Processing and management of the payment for registration of a member in the library,fee for book/journal/paper, or penalties applied (Balnaves, 2008). Stock management activities and updating of the records in the system. Supply chain activities and processesBook reservation and recovery systemSearch processes on the basis of author, name, category, date of publication, publisher,etc. 2
Information Systems in Libraries Report extraction and management Business RequirementsIt is necessary for the business requirements to meet the business processes that are summarizedabove for the libraries. The primary goal of any library is to offer the readers with the materialthat they wish to read. The information management plays a significant role in the case oflibraries and it shall be included in the business requirements as a top priority (Seethamraju,2012). There are varied sets of information associated with the libraries and it is extremelynecessary to adequately organize and manage these information sets. Some of these includemember details, subscription information, information on the books/journals/articles/papers,details of the staff members and likewise. System Requirements from Automated Information SystemsThe automated information systems that are implemented in the libraries must be designed anddeveloped as per the functional and system aspects to make sure that the business processes areincluded in the same. There shall be login functionality provided to the system for allowing onlythe authorized entities, such as members of the library and the staff of the library to access thesystem. The library catalog shall be included in the system to allow the reader to view the sameand search for specific books or articles or journals on the basis of the author name, publicationdate, publisher name, and other filters. The member shall also be able to rent out a specific bookor article for specified period of time and shall be able to check the availability of the same. Thereservation and recovery requirement shall be included to keep a track of the due date of deliveryand the application of penalty in case of delay (Stilwell and Hoskins, 2012). The system shallalso provide the staff members with automated reports on the basis of the member choices andpreferences along with the stock details. The stock and supply chain management functionalitiesshall also be implemented for the staff members and the admin. There must be paymentgateways integrated in the system to allow the members to pay for their registration orsubscription using the information system’s portal. The members shall be able to interact withthe staff members using the chat functionality and shall also be allowed to provide their feedbackor request through the system. 3
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