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Integrated Information System Proposal Assignment

   

Added on  2020-04-07

16 Pages3576 Words80 Views
Integrated Information System ProposalAuburn Wine CompanyAWC SAP ERP IMPLEMENTATION PROPOSALByName Page 1 of 16

Integrated Information System ProposalAuburn Wine CompanyExecutive Summary This proposal report starts by introducing AWC, a wine production based in Australiaand expounds on the problems in the company’s existing information systems whichlimit efficiency and productivity. Following is an identified objective to improveefficiency by deploying either a SAP HANA or SAP ERP ECC solutions. The reportalso expounds on SAP Solution Manager, SAP Business Suites and other associatedSAP ERP solutions including CRM that can be integrated together to maximizeefficiency and why they are significant. ERP Implementation has been described followed by the benefits and risks ofinstalling the solution. A discussion of business process re-engineering (BPR) hasalso been done to emphasize its importance when deploying ERP applications. Sincemany software projects are faced by risks and uncertainties, the report also outlinessome possible risks and how they can be controlled and managed through adiscussion of Change Management (CM) and risk management procedures. Finally,a report conclusion and recommendations for AWC board of directors. Name Page 2 of 16

Integrated Information System ProposalAuburn Wine CompanyTable of Contents1.1 Introduction.........................................................................................................................41.1.1 Background.................................................................................................................41.1.2 Challenges of Existing Information Systems.........................................................41.1.3 Problem Statement....................................................................................................51.1.4 Main Objective............................................................................................................51.1.4.1Specific Objectives.............................................................................................52.1 Proposed ERP Solution....................................................................................................52.1.1 SAP ERP.....................................................................................................................62.1.1.1 SAP ECC..............................................................................................................62.1.1. 2 SAP HANA..........................................................................................................72.1.2 SAP Solution Manager..............................................................................................72.1.3 SAP Business Suites.................................................................................................82.1.4 SAP Implementation..................................................................................................82.1.5 SAP ERP Deployment Benefits...............................................................................82.1.6 SAP ERP Associated Risks......................................................................................92.1.7 Other SAP Related Solutions...................................................................................92.1.7.1 Customer Relationship Management..............................................................92.7.1.2 Significance of Associated Software Solutions............................................103.1 Time Considerations.......................................................................................................104.1 Business Process Re-engineering................................................................................104.1.1 Importance of BPR...................................................................................................115.1 Change Management.....................................................................................................115.1.1. Change Management Issues................................................................................116.1 User Training....................................................................................................................116.1.1 Training Requirements............................................................................................117.1 ERP Implementation Risk Management......................................................................128.1 Conclusion........................................................................................................................129.1 Recommendations..........................................................................................................1210.1 References.....................................................................................................................13Name Page 3 of 16

Integrated Information System ProposalAuburn Wine Company1.1 Introduction 1.1.1 BackgroundAuburn Wine Company (AWC) is a wine manufacturing company that wasestablished in 1994. It has since has expanded to comprise of a head office inAdelaide and additional offices in Sydney, a bottle plant, a warehouse, three wineriesand a restaurant. AWC Board of Directors includes a chief executive officer, chieffinancial officer, chief information officer and the & sales, marketing & procurementmanagers and human resource manager. It comprises of 460 permanent employeesand takes in about 250-300 casual workers during busy days. 1.1.2 Challenges of Existing Information SystemsCurrently, AWC information systems are out of date. Presently, AWC usesDataAction, an integrated financial accounting system which does not support itssales and marketing functions. Inventory stock control is done through a module thatis not integrated with DataAction system even though the payments are handledthrough DataAction. AWC is also using a standalone Supply Chain Management)system in their procurement department. Sales and Marketing branch located inSydney is also using a stand-alone system that helps with proprietary logistics aswell as another program used for basic IT support. AWC devices are connectedtogether through a Local Area Network (LAN) with access the Internet. In addition, ineach winery, company data and information is stored on separate databases.Periodically, database information from the wineries is transmitted to the headquarteroffice in Adelaide for consolidation. Production planning and inventory control is doneon Excel spreadsheets and production and bottling operations is done manually. The lack of an integrated information system is costly for AWC. Company data andinformation is dispersed in the different branches meaning there’s no datacentralization and employees may fail to get up-to-date information when data is notsent to the main company database. Data retrieval is also time consuming as staffmay be forced to wait for data transfer from one branch to another. There are noprocedures that lay out policies on who and who shouldn’t access company data. Allthese challenges affect business efficiency, productivity and competitive advantage. Name Page 4 of 16

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