This document discusses the impact of technology on business communication, the different modes of non-verbal communication, bad communication habits, problems in company-customer communication, effective communication channels for businesses, conveying bad news, different graphic types, and presentation do's and don'ts.
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INTERPERSONAL AND E- COMMUNICATION
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Table of Contents MAIN BODY...................................................................................................................................3 Question 1........................................................................................................................................3 PART A.......................................................................................................................................3 PART B........................................................................................................................................3 Question 2........................................................................................................................................3 PART A.......................................................................................................................................3 PART B........................................................................................................................................4 Question 3........................................................................................................................................4 PART A.......................................................................................................................................4 PART B........................................................................................................................................5 Question 4........................................................................................................................................5 Question 5........................................................................................................................................6 Question 6........................................................................................................................................6 PART A.......................................................................................................................................6 PART B........................................................................................................................................7 REFERENCES................................................................................................................................1
MAIN BODY. Question 1 PART A Technology had an extreme impact on the business communication and make fast communication between the parties. Technology also minimizes the efforts and time of sender and receiver to communicate with each other. The communication processis now created safe and secure from the both the side by end to end encrypted technology(Nagai, Hinobayashi, and Kanazawa, 2017).. But technology is also created some issues like personal data storage, payment credentials that are stored with company. This can be minimized through creating more secure softwares for the storing personal data or laws from government to follow ethical working.For Example: 1.WhatsApp messenger had made end to end encryption for the user conversations, but is also stored with company storage. 2.The payment methods are now easy to make at anywhere with high technology used for payment directly from bank. PART B. Transactionalmodelof communicationistheprocessofexchangingthemessage between receiver and sender. This again reverse their role to communicate with each other. Here, sender and receiver are also known as communicator. The various part include in communication is Sender-message(channel)-decode-receiver. The communication affect directly or indirectly in transactional process and can be environmental noise or physical noise or physiological noise. For example:Mr.A encode the message in mail send to B, where B decode the message and reverse the process of communication. This process is repeated until the conversation end between the two parties. Question 2 PART A. The non-verbal communication modes are the signal to people through signs which enhance the ability in effective communication. These signals can be made through paying attention to non-verbal signals, looking for in-congruent Behaviour of people or by focusing on voice of tone toward the person(Winarso, 2018). This communication either improve or impact on communication which depend on the person timing and effective way of communication.
The two non-verbal cues are facial expression and eye contact of person. This type of communication is different from western and non western culture receiver because this is not formed, but occurred naturally to communicate with their partner to understand the message without knowing the other person. The signals are not cultural or come from western culture and found naturally in human behaviour occurred at a time(Elfaki, Abdulraheem,and Abdulrahim, 2019). PART B Yes, I have a bad listing habit that affect my communication skills while connecting to people. The lack of attentiveness towards the communicator and fake attention towards the person speaking is the key bad habits that I have.For example:good listing habit includes facing the speaker while communication and maintain eye contact, attentive towards the conversation happing, open mind and not to interrupt in between the conversation. While bad habits are turning out dull topics towards conversation, yielding to distraction, not taking conversation seriously, criticizing the physical appearance, overreacting, lack of attentiveness, etc(Bordalba,and Bochaca, 2019). The bad habit impact me hard which result in lack of understanding the conversation, asking for repeating the important words. It also creates the bad reputation in-front of people by not focusing on the important conversation held between them and feels ignored. Question 3 PART A Company may face some problems that lead to bad communication between the company and the customers. The problem which may occurred are: 1.Company may find difficult to understand the interest and behaviour of consumer regarding their products and cannot match the demand in market. 2.The feedback from the customers after using the product may not be collect accurately and completely if employees are not trained. Company may find difficult to address the feedbacks of consumers(Ahmadi, and Destiwati, 2019). 3.The campaign may failed if it's not run properly due to lack of training on the digital tools to find the result and make the report. 4.Company may find difficult to promote the brand name and their products in new market.
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For Example:Company may find difficult to address the feedback from various platforms like Facebook, Instagram, YouTube and LinkedIn from the comments, posts on their page and other sites where they purchased. PART B Blogging is all about the sharing of information in different ways. Blogging include articles, image, videos or infographics. It also can be mixed of all content which is used in a blog. All Blogs had defined structure which have many ways to engage the audience. It's easy to subscribe the blog post through Email or RSS feed. However, they are posted on website or social media(Koprowska, 2020). On the other hand, Wiki is all about the sharing the useful information but not time sensitive. Wiki added new content, edit it and collaborate with other people who are in same diligence.For Example:Wikipedia is the source of information to use as a relevant information. The main advantage of Wiki is that person can find all relevant information regarding the topic in easy format and information may find in depth knowledge of the same. While, the limitation is that there are some sources which show wrong information and irrelevant data. Question 4 Through appropriate communication channel and media for a business is an important process for any business to deliver their message in the market. This channel may be online of offline and may be oral communication too, based on the nature of business and their message. Online channels are the most effective channel that are used by the business for communicating the customers. This channel help to reach the large number of people and effective message is being proposed to customers. This process is also cost effective and less time-consuming to reach the target customers(Albano, and et.al.,2019). Social media is being used for the communicating with the people market where there opinion and interest are analysed and respond towards the same. The demand are also matched by company through the effective communicationchannel. Through proper communication via social media help company to know the interest and behaviour regarding the products and company's image through feedbacks and query solving. For example:If the company want feedback from their both existing and new customers amount the company image and their product quality. Then company may take feedback through social media accounts on Facebook, Instagram, LinkedIn, or through the sending feedback forms
via email to customers. This is simple and easy process to collect the feedback from customers which save time and cost of company(Ting’aa, 2018). Question 5 For conveying bad new through the effective channel for communication can be done through either email, message or verbal communication to people to convey the message. There are many other ways to communicate with the employees but the best channel of communication is need to be taken for conveying effective bad new in a positive manner.Email is the most used channel for communication by any business with their employees. As the business uses as an official statement from the company side to all employees. Whereas,through messaging company not use much of this channel as an official statement but informal communication between superior and their subordinate may be found here. Lastly the verbal channel is used as official and unofficial statement by the company which is made by the department head or the authority assign to convey the bad new to all employees(Fulcher , 2019). This channel is used to understanding better and proper convey of message is found. The alternative channel should be used by writer is verbal communication to understand better to all employees about the bad new and the consequences. For Example:The XYZ is cutting the employees' salary due to COVID-19 situation which need to convey to all employees of the organization. The message is conveyed through email to all employees' from the HR department of company. This channel is most appropriate channel at that time due to work from home of employees. While the company is earning good profit at that time too but still cutting off the salary of employees. Company make an official statement for cutting the salary through email and replying the queries of employees via mail only. While there are many employees which are still not understand the informations and details of the message then, alternative channel should be used through verbal communication between the HR and the employees(Gajda, 2019). Verbal communication help to understand better and appropriate to employees and resolving the query of all employees regarding the cutting of salary at a time of pandemic. These methods are adapted by the company to communicate with employees and help to resist their query by solving it. Question 6 PART A Five graphic types are and their objectives are:
1.Canvas:It is a durable plain woven which is used to make tent, backpacks, shelters etc. They are printed andhand made crafted which are mainly used for handbags and electronic device cases.For example: Hand made bags made up with Canvas. This is the best method to promote their brand name and their products in the market and it generally transfers from one person to another. 2.Typography:Is the art or technique used to arrange type to make the written languages legible, readable and appealing at a time of displaying(Bagheri,Niknami, and Rahmati Najarkolaei,2019.). This includes the arrangement of front type, size, line length, letter spacing, line spacing etc.For example:Writing an article on the company and posted on website is the best way to communicate customers and shows the values and ethics that are followed by company. 3.Drawings:It is one of the form of Visual art where artist use instruments to mark paper with the pencil, brushed, all types of paints, pen and ink and other forms that are use for drawings.For example:hand made painting. This method can be used for graphics for final product appearance and promoting via online social platforms. 4.Graphic designing:This is the most emerging platforms for the companies to use graphic design for their products and promoting their products through attractive designing created with softwares. It is an art that shows together image, motion graphics and typography.For Example:Graphics design are being used for promoting brand and their products by attractive looks created by designer (Gupta, 2020). 5.Symbols:It is the marks, word or sign that signifies the idea, relationship or objects. Symbolcaneasilyconveymessagetopeopletounderstandthemeaningthatis indicating.For example:Apple symbol can be recognized and known by easily. PART B. Three mainDo'sfor success of presentation are:Use Universal Analogies:The presentor make sure the language is relevant to all listeners and understandable to all audience. For example: The most common language is English used in world.Known local culture:The presentor should know about the local culture of the audience to interact with more effectively and properly.For example:Greeting Culture of every country is different.
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Body Language: It should be proper and not any misbehave or any other gesture should be conducted during the presentation.For example:Gestures of person. Three mainDon'tfor success of presentation are:Not target the particularreligion or cast:presentor should not target one particular religion or cast for any comment in their presentation.For Example:Comment on minorities should not be involved.Living standards:the standards should be judged by presentor.For example:Low living standard of person in particular areas (Servaes,2020). Do not present presentor local language:The presentor should not use his/her local language as its global audience which can't understood particular language.For example: Spanish may not be known by all audience present their.
REFERENCES Books and journals. Bagheri,M.,Niknami,S.andRahmatiNajarkolaei,F.,2019.AssessingInterpersonal Communication Skills of Aged People and Their Caregivers.Health Education and Health Promotion.7(2). pp.65-70. Gajda, M., 2019.The analysis of e-communication and knowledge management in public administration on an example of chosen group of post offices(Doctoral dissertation, Zakład Prawa Gospodarczego i Polityki Gospodarczej). Fulcher Ph D, K.A., 2019. The importance of fostering interpersonal relationships with family and peers through face-to-face communication. Ting’aa, S.L., 2018.The Use Of Interpersonal Communication In Promoting Maternal And Child Survival In West Pokot County, Kenya(Doctoral dissertation, University of Nairobi). Albano, G., and et.al., 2019. Interpersonal difficulties in obesity: A systematic review and meta- analysis to inform a rejection sensitivity-based model.Neuroscience & Biobehavioral Reviews.107.pp.846-861. Koprowska, J., 2020.Communication and interpersonal skills in social work. Sage. Ahmadi, F. and Destiwati, R., 2019. Analysis of the Effectiveness of Barista Interpersonal Communication(CaseStudyatSiliwangiCoffeeShop,Bandung).Journalof Accounting Research, Organization and Economics,2(3), pp.243-252. Bordalba, M.M. and Bochaca, J.G., 2019. Digital media for family-school communication? Parents' and teachers' beliefs.Computers & Education.132.pp.44-62. Elfaki, N.K., Abdulraheem, I. and Abdulrahim, R., 2019. Impact of E-learning vs Traditional LearningonStudent’sPerformanceandAttitude.InternationalMedical Journal.24(03). p.225. Winarso, W., 2018. Organizational communication; a conceptual framework.A Conceptual Framework (May 2, 2018). Nagai, Y., Hinobayashi, T. and Kanazawa, T., 2017. Influence of early social-communication behaviors on maladaptive behaviors in children with autism spectrum disorders and intellectual disability.Journal of Special Education Research.6(1). pp.1-9. Servaes, J., 2020. Communication for development and social change: Conclusion. InHandbook of Communication for Development and Social Change(pp. 1471-1482). Springer Singapore. Gupta,R.,2020.UseofInnovativeMethodsandPracticesinELT.INTERNATIONAL JOURNAL OF ENGLISH: LITERATURE, LANGUAGE & SKILLS. Online [Online]. Available through: <> 1