Development of a New Information Technology Centre - Project Management

This project management report focuses on the development of a new information technology centre in Australia. It includes the project description, planning methodology, manual planning, execution programme, and more.

Running head: PROJECT MANAGEMENT
Project: Development of a new information technology centre
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Executive Summary
The project mainly reflects on the development of information technology centre in Australia.
It is identified that $25 million is mainly approved for the project exclusive of $15 million for
the latest IT technology. The time that is required for the development of IT centre will be
around 187 days. It is found that the main aim of building the IT centre is to provide the
facility of IT needs to the customers for the coming five years. It is identified that during the
development of IT centre the project manager faces number of challenges and issues which
needs to be resolved. In addition to this, the paper also reflects on the detailed schedule and
budget of the project.

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PROJECT MANAGEMENT
Table of Contents
1. Project description..............................................................................................................4
2. List of assumptions................................................................................................................4
3.Planning methodology............................................................................................................4
4. Manual planning.....................................................................................................................4
4.1 Project calendar................................................................................................................4
4.2 Work breakdown Structure, organization breakdown structure and responsibility
assignment matrix..................................................................................................................5
4.3 Lists of tasks, durations and their logical relationship...................................................10
4.4 Execution programme....................................................................................................13
4.5 Sub-contractors and required labour schedule...............................................................14
4.6 Bill of quantities and cost estimates as per WBS...........................................................15
4.7 Develop a risk register for this development.................................................................17
5. Computerized planning........................................................................................................19
5.1 List of tasks and WBS....................................................................................................19
4.2 Project calendar..............................................................................................................20
4.3 PDM diagram and Gantt chart.......................................................................................21
Gantt chart............................................................................................................................22
4.4 List and cost of all resources..........................................................................................23
4.5 Cost and detail budget....................................................................................................24
4.6 Resource schedule..........................................................................................................25
4.7 S-curve...........................................................................................................................26
4.8 Histogram for resources.................................................................................................27
4.9 Relevant report for supporting PEP...............................................................................27
Bibliography.............................................................................................................................28

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PROJECT MANAGEMENT
1. Project description
The paper mainly focuses on the development of a new information technology centre
in Australia. It is found that in order to develop the new information technology centre, the
approved budget is around $25 million. In addition to this, for the latest IT technology,
additional fund of around $15 million is mainly allocated to the project so that for the last
five years the IT centre can be able to support the IT needs of the customers quite effectively.
2. List of assumptions
The assumptions for the project include:
 The project will support IT needs for the next five years
 The development of the IT centre will be completed in 187 days
 The project will get finished within the budget that is approved.
3.Planning methodology
Agile project methodology is mainly selected for the development of the information
system technology centre. It is identified that agile project methodology is mainly selected in
this project for finishing the entire project effectively by taking advantage of automated
testing tools. It is found that with the help of the agile project methodology, the risks as well
as challenges that are associated with the project will be reduced. Moreover, the utilization of
agile project methodology helps in completing the project 37% faster than the average time
that is required.
4. Manual planning
4.1 Project calendar
Start date: Wed 06-06-18

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PROJECT MANAGEMENT
Finish date: Thu 27-02-19
Weekends: Saturday and Sunday (holiday)
Public holidays: The public holidays are listed below:
Monday 11th June Queen’s birthday
Monday 1st October Labour day
Tuesday 25th December Christmas Day
Wednesday 26 December Boxing day
4.2 Work breakdown Structure, organization breakdown structure and responsibility
assignment matrix
Work breakdown structure
WBS Task Name
0 Development of new information technology centre
1 Project initiation phase
1.1 Analyzing various project requirements
1.2 Development of project plan
1.3 Project feasibility testing
1.4 Milestone 1: Completion of initiation phase
2 Project planning phase
2.1 Scheduling of project task
2.2 Resource estimation
2.3 Resource allocation
2.4 Development of communication plan
2.5 Allocating project team

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PROJECT MANAGEMENT
2.6 Milestone 2: Completion of planning phase
3 Project designing phase
3.1 Creating blueprint
3.2 Assigning IT needs
3.3 Purchase of necessary equipment’s
3.4 Recruitment of software development team
3.5 Milestone 3: Completion of designing phase
4 Development phase
4.1 Assigning new hardware requirements
4.2 Assigning software requirements
4.3 Development of data warehouse
4.4 Development of network system
4.5 Security System application
4.6 Interconnection between developed overall information system
4.7 Milestone 4: Completion of execution phase
5 Testing Phase
5.1 Testing of the Hardware
5.2 Testing of the software
5.3 Data Warehouse Testing
5.4 Milestone 5: Completion of testing phase
6 Closing Phase
6.1 Post project review
6.2 Stakeholder sign off
6.3 Maintenance of the Data Warehouse

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PROJECT MANAGEMENT
6.4 Milestone 6: Completion of closure phase'
Organization breakdown structure
Figure 1: Organizational breakdown Structure
(Source: Created by Author)
Responsibility matrix
Analyzing
various project
requirements
Project
manager
Sponsor Contractor Designer Tester Financial
managers
Supervisor
Development
of project plan
A, R I C

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PROJECT MANAGEMENT
Project
feasibility testing
I C A, R
Scheduling of
project task
A, R I C
Resource
estimation
I C A, R
Resource
allocation
I C A, R
Development
of
communication
plan
A, R I C
Allocating
project team
A, R I C
Creating
blueprint
C I R, A
Assigning IT
needs
Purchase of
necessary
equipment’s
C I R, A
Recruitment of
software
development
team
C I R, A
Assigning new
hardware
C I R, A

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PROJECT MANAGEMENT
requirements
Assigning
software
requirements
C I R, A
Development
of data
warehouse
C I R, A
Development
of network
system
C I R, A
Security
System
application
C I R, A
Interconnection
between
developed overall
information
system
C I R, A
Testing of the
Hardware
I A, R C
Testing of the
software
I A, R C
Data
Warehouse
Testing
I A, R C

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PROJECT MANAGEMENT
Post project
review
A, R I C
Stakeholder
sign off
A, R I C
Maintenance of
the Data
Warehouse
A, R I C
4.3 Lists of tasks, durations and their logical relationship
WBS Task Name Duration Start Finish
0
Development of new information
technology centre
187 days
Wed 06-06-
18
Wed 27-02-
19
1 Project initiation phase 17 days
Wed 06-06-
18
Fri 29-06-18
1.1 Analyzing various project requirements 8 days
Wed 06-06-
18
Mon 18-06-
18
1.2 Development of project plan 4 days
Tue 19-06-
18
Fri 22-06-18
1.3 Project feasibility testing 5 days
Mon 25-06-
18
Fri 29-06-18
1.4
Milestone 1: Completion of initiation
phase
0 days Fri 29-06-18 Fri 29-06-18
2 Project planning phase 37 days
Mon 02-07-
18
Tue 21-08-
18
2.1 Scheduling of project task 4 days Mon 02-07- Thu 05-07-

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PROJECT MANAGEMENT
18 18
2.2 Resource estimation 6 days Fri 06-07-18 Fri 13-07-18
2.3 Resource allocation 9 days
Mon 16-07-
18
Thu 26-07-
18
2.4 Development of communication plan 9 days Fri 27-07-18
Wed 08-08-
18
2.5 Allocating project team 9 days
Thu 09-08-
18
Tue 21-08-
18
2.6
Milestone 2: Completion of planning
phase
0 days
Tue 21-08-
18
Tue 21-08-
18
3 Project designing phase 40 days
Wed 22-08-
18
Wed 17-10-
18
3.1 Creating blueprint 7 days
Wed 22-08-
18
Thu 30-08-
18
3.2 Assigning IT needs 6 days Fri 31-08-18 Fri 07-09-18
3.3 Purchase of necessary equipment’s 7 days
Mon 10-09-
18
Tue 18-09-
18
3.4
Recruitment of software development
team
20 days
Wed 19-09-
18
Wed 17-10-
18
3.5
Milestone 3: Completion of designing
phase
0 days
Wed 17-10-
18
Wed 17-10-
18
4 Development phase 63 days
Thu 18-10-
18
Wed 16-01-
19
4.1 Assigning new hardware requirements 7 days Thu 18-10- Fri 26-10-18

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PROJECT MANAGEMENT
18
4.2 Assigning software requirements 8 days
Mon 29-10-
18
Wed 07-11-
18
4.3 Development of data warehouse 20 days
Thu 08-11-
18
Wed 05-12-
18
4.4 Development of network system 10 days
Thu 06-12-
18
Wed 19-12-
18
4.5 Security System application 10 days
Thu 20-12-
18
Fri 04-01-19
4.6
Interconnection between developed
overall information system
8 days
Mon 07-01-
19
Wed 16-01-
19
4.7
Milestone 4: Completion of execution
phase
0 days
Wed 16-01-
19
Wed 16-01-
19
5 Testing Phase 19 days
Thu 17-01-
19
Tue 12-02-
19
5.1 Testing of the Hardware 7 days
Thu 17-01-
19
Fri 25-01-19
5.2 Testing of the software 7 days
Mon 28-01-
19
Tue 05-02-
19
5.3 Data Warehouse Testing 5 days
Wed 06-02-
19
Tue 12-02-
19
5.4
Milestone 5: Completion of testing
phase
0 days
Tue 12-02-
19
Tue 12-02-
19
6 Closing Phase 11 days Wed 13-02- Wed 27-02-

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PROJECT MANAGEMENT
19 19
6.1 Post project review 2 days
Wed 13-02-
19
Thu 14-02-
19
6.2 Stakeholder sign off 4 days Fri 15-02-19
Wed 20-02-
19
6.3 Maintenance of the Data Warehouse 5 days
Thu 21-02-
19
Wed 27-02-
19
6.4
Milestone 6: Completion of closure
phase'
0 days
Wed 27-02-
19
Wed 27-02-
19
4.4 Execution programme
The execution programme of the project mainly includes activities that are provided
in the table below:
Task Name Duration Start Finish
Project designing phase 40 days Tue 21-08-18 Mon 15-10-18
Creating blueprint 7 days Tue 21-08-18 Wed 29-08-18
Assigning IT needs 6 days Thu 30-08-18 Thu 06-09-18
Purchase of necessary
equipment’s
7 days Fri 07-09-18 Mon 17-09-18
Recruitment of software
development team
20 days Tue 18-09-18 Mon 15-10-18
Development phase 63 days Tue 16-10-18 Thu 10-01-19
Assigning new hardware
requirements
7 days Tue 16-10-18 Wed 24-10-18
Assigning software 8 days Thu 25-10-18 Mon 05-11-18

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PROJECT MANAGEMENT
requirements
Development of data
warehouse
20 days Tue 06-11-18 Mon 03-12-18
Development of network
system
10 days Tue 04-12-18 Mon 17-12-18
Security System application 10 days Tue 18-12-18 Mon 31-12-18
Interconnection between
developed overall information
system
8 days Tue 01-01-19 Thu 10-01-19
Testing Phase 19 days Fri 11-01-19 Wed 06-02-19
Testing of the Hardware 7 days Fri 11-01-19 Mon 21-01-19
Testing of the software 7 days Tue 22-01-19 Wed 30-01-19
Data Warehouse Testing 5 days Thu 31-01-19 Wed 06-02-19
4.5 Sub-contractors and required labour schedule
Resource Name Type Max. Units Std. Rate Ovt. Rate
Project Sponsor Work 100% $200.00/hr $0.00/hr
Contractor Work 100% $210.00/hr $0.00/hr
Risk Manager Work 100% $220.00/hr $0.00/hr
Designer Work 100% $200.00/hr $0.00/hr
Analyst Work 100% $200.00/hr $0.00/hr
Business Consultant Work 100% $180.00/hr $0.00/hr
Financial Manager Work 100% $170.00/hr $0.00/hr

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PROJECT MANAGEMENT
Team Leaders Work 100% $160.00/hr $0.00/hr
Supervisor Work 100% $140.00/hr $0.00/hr
4.6 Bill of quantities and cost estimates as per WBS
WBS Task Name Duration Cost
0
Development of new information
technology centre
187 days $39,360,880.00
1 Project initiation phase 17 days $40,000.00
1.1
Analyzing various project
requirements
8 days $16,000.00
1.2 Development of project plan 4 days $8,000.00
1.3 Project feasibility testing 5 days $16,000.00
1.4
Milestone 1: Completion of
initiation phase
0 days $0.00
2 Project planning phase 37 days $77,520.00
2.1 Scheduling of project task 4 days $6,720.00
2.2 Resource estimation 6 days $8,160.00
2.3 Resource allocation 9 days $21,600.00
2.4 Development of communication plan 9 days $29,520.00
2.5 Allocating project team 9 days $11,520.00
2.6
Milestone 2: Completion of
planning phase
0 days $0.00

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PROJECT MANAGEMENT
3 Project designing phase 40 days $55,600.00
3.1 Creating blueprint 7 days $11,200.00
3.2 Assigning IT needs 6 days $7,680.00
3.3 Purchase of necessary equipment’s 7 days $9,520.00
3.4
Recruitment of software
development team
20 days $27,200.00
3.5
Milestone 3: Completion of
designing phase
0 days $0.00
4 Development phase 63 days $27,107,200.00
4.1
Assigning new hardware
requirements
7 days $8,000,000.00
4.2 Assigning software requirements 8 days $7,000,000.00
4.3 Development of data warehouse 20 days $60,800.00
4.4 Development of network system 10 days $12,000,000.00
4.5 Security System application 10 days $30,400.00
4.6
Interconnection between developed
overall information system
8 days $16,000.00
4.7
Milestone 4: Completion of
execution phase
0 days $0.00
5 Testing Phase 19 days $12,049,600.00
5.1 Testing of the Hardware 7 days $12,011,200.00
5.2 Testing of the software 7 days $22,400.00
5.3 Data Warehouse Testing 5 days $16,000.00
5.4 Milestone 5: Completion of testing 0 days $0.00

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PROJECT MANAGEMENT
phase
6 Closing Phase 11 days $30,960.00
6.1 Post project review 2 days $7,200.00
6.2 Stakeholder sign off 4 days $13,760.00
6.3 Maintenance of the Data Warehouse 5 days $10,000.00
6.4
Milestone 6: Completion of closure
phase'
0 days $0.00
4.7 Develop a risk register for this development
Risk Description Impact Probability Mitigation
measures
Improper
budget
estimation
Due to
improper
budget
estimation,
financial issues
occur within the
project
High High It is necessary
to estimate the
budget of the
project
effectively
Lack of
resources
Due to lack
resources, it
became quite
difficult to
finish the
project on time
Medium Medium It is quite
necessary to
estimate the
project
resources
effectively.
Improper Due to Medium Medium It is quite

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PROJECT MANAGEMENT
management improper
management,
the project does
not get finish on
time.
important to
manage the
project
effectively as
per the initial
plan
Improper
scheduling
Due to
improper
scheduling, the
project can
delay
High High It is quite
necessary to
schedule the
project
effectively
Lack of
experienced
workers
Due to lack of
experienced
workers, it is
quite difficult to
finish the
project on time.
Medium Medium It is necessary
to hire
experienced
project workers.

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PROJECT MANAGEMENT
5. Computerized planning
5.1 List of tasks and WBS
Figure 2: Lists of tasks and schedule
(Source: Created by Author)

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PROJECT MANAGEMENT
4.2 Project calendar
Figure 3: Project calendar
(Source: Created by Author)

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PROJECT MANAGEMENT
4.3 PDM diagram and Gantt chart
PDM Diagram
Figure 4: PDM diagram
(Source: Created by Author)

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PROJECT MANAGEMENT
Gantt chart
Figure 5: Gantt chart
(Source: Created by Author)

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PROJECT MANAGEMENT
4.4 List and cost of all resources
Figure 6: List and cost of all resources
(Source: Created by Author)

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PROJECT MANAGEMENT
4.5 Cost and detail budget
Figure 6: Cost and detail budget
(Source: Created by Author)

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PROJECT MANAGEMENT
4.6 Resource schedule
Figure 6: Resource schedule
(Source: Created by Author)

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PROJECT MANAGEMENT
4.7 S-curve
2016 2017 2018 2019
Development of new information technology centre
0
200
400
600
800
1000
1200
1400
S-CURVE
Cumulative Actual Work
Work
Figure 7: S curve
(Source: Created by Author)

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PROJECT MANAGEMENT
4.8 Histogram for resources
Project Manager
Project Sponsor
Contractor
Risk Manager
Designer
Tester
Business Consultant
Finacial Manager
Team Leaders
Supervisor
0 hrs
50 hrs
100 hrs
150 hrs
200 hrs
250 hrs
300 hrs
350 hrs
400 hrs
450 hrs
Actual Work Remaining Work Baseline Work
Figure 8: Resource Histogram
(Source: Created by Author)
4.9 Relevant report for supporting PEP
$0.00
$10,000.00
$20,000.00
$30,000.00
$40,000.00
$50,000.00
$60,000.00
$70,000.00
$80,000.00
$90,000.00
Actual Cost Remaining Cost Baseline Cost
Figure 8: Resource cost overview
(Source: Created by Author)

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PROJECT MANAGEMENT
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