IT Communication: Training Module for Gmail Usage

Running head: IT COMMUNICATION
IT Communication
[Name of the Student]
[Name of the University]
[Author note]

IT COMMUNICATION
Introduction:
The training module provided below is about the use of Gmail for the corporate email
system of a XYZ company. The training will be provided to make the users learn about the
advanced features of the new emailing program.
Training Manual
Part 1 training course:
Basic training:
The training is regarding the use of Gmail rather than using the outlook for corporate
email. Gmail is a JavaScript supported HTML which is used to avoid the reloading of the
webpages to perform the different services. This is the most extensive emailing with the largest
amount of active users. Gmail or Google mail is an emailing service has been selected because
this offers various extra features.
Basic features of G-Mail
There are several features of Gmail or Google Mail and some of them are listed below;
 Offers huge storage than other emailing storage.
 Gmail has a labeling system which holds over the early emailing system.
 Option of auto spamming.
 Viewing of the older email threads for referencing.
Benefits of using G-Mail
The various benefits of Gmail are listed below:

IT COMMUNICATION
 Nullification of the storage problems for the accounts and management departments due
to the fact that Gmail provides a vast storage capacity.
 Reducing the effort needed for the labeling process manually and finding the emails for
the production team and the tem leaders depending on the project.
 Lot of time and effort would be saved due to the auto spamming feature.
Composing a mail:
 Composing a mail can be done by the use of the tab at the right hand corner of the screen.
Fig: 1: compose option on Gamil

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Fig 2: The composing area
Once the compose option is clicked this dialogue box appears where the contents of the mail can
be written. This dialogue box also contains the space for writing the email address of the person
to whom the mail is going to be delivered. Files or documents can be also be attached along with
the mail.
Division of mails by category:
Fig 3: 5 major categories of mail

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The inbox of Gmail id divided into five major categories and this includes the Primary, social,
promotion, updates and forums. The sections are arranged side by side in the inbox section of
Gmail.
The spammed emails will be kept on the label referring to spam, and similarly,other relevant
emails will be in delivered to their respective sections.
Part 2 training course:
General purpose of this training:
Registering on Gmail
Step 1: Open the link of Gmail
Fig 4: Gmail login and signup page
Step 2: Click on the “More option” feature.
Step 3: Click on create “Create account” option.

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Fig 5: Option for signing up
Step 4: Fill up the Registration form