Initiating Two Departments of IT Operations Management for Under Milkwood Gaming Company

The report discusses the initiation of two departments, capacity planning and configuration management, for Under Milkwood Gaming Company. It includes the scope, objectives, proposal, benefits, costs, staff requirements, strategic and tactical implications, and recommendations for the two departments.

Running head: IT OPERATION MANAGEMENT
IT Operation Management
Name of the Student:
Name of the University:

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Management Summary
The report is based on initiating two departments of IT Operations Management for Under
Milkwood Gaming Company such as Capacity Planning Department and Configuration
Management Department. The capacity planning department is responsible for aspects of the
business operations and configuration management is responsible to make smart decisions to
perform the service operations. It is based on summarizing the scope, objectives, and proposal on
two departments as well as recommendations. The scope will define materials included into the
report and objective will provide the purpose of this particular report. Each of the IT operations
department will include costs, benefits, strategic and tactical implications, staffs included and
BTOPP analysis. Recommendations are included so that the two departments can make
improvement into their internal operations to meet with the organizational goals and objectives.

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Table of Contents
Management Summary....................................................................................................................1
Scope................................................................................................................................................4
Objectives........................................................................................................................................5
Proposal on capacity planning department......................................................................................5
For case........................................................................................................................................6
Benefits....................................................................................................................................6
Costs (both initial and ongoing)..............................................................................................7
Set up the department (staff and skills)...................................................................................7
Strategic and tactical implications...........................................................................................8
BTOPP analysis.......................................................................................................................8
Against case.................................................................................................................................9
Proposal on configuration management department.......................................................................9
For case......................................................................................................................................10
Benefits..................................................................................................................................10
Costs (both initial and ongoing)............................................................................................11
Set up the department (staff and skills).................................................................................11
Strategic and tactical implications.........................................................................................12
BTOPP analysis.....................................................................................................................12
Against case...............................................................................................................................13

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Recommendations..........................................................................................................................14
References......................................................................................................................................17

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Scope
Under Milkwood Gaming has no capacity planning or configuration management
department. They are directing towards set up of two departments such as capacity planning and
configuration management into their business organization so that they can hire staffs. Into the
industry, the games are to be sold throughout the distributors as well as internet. Following are
the scope of the industry such as:
a. The company is providing website for the upgrades and patches for the
customers. They are staying with the customer base for making success into the
company.
b. The configuration management should help the business organization to
maintain its devices. The main aim of this configuration management is tracking
as well as recording the changes into the devices and components.
c. The IT operation management department should perform the IT operations
such as production as well as hardware research and development. It should help
to hire more staffs those have suitable skills as well as knowledge to perform the
operations of the business.
d. The capacity department should control over volume of the project resources
those are required into the IT infrastructure. The management is required to
analyze the project changes so that they are undertaken into the business
company and take decisions regarding types of the project resources required to
control over the IT operation management department.

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e. The contracted staffs for the project work should have enough experience in
their working area so that they can take care of the safety of their work. Some of
the project staffs require training to get knowledge for accomplishing the project
tasks in proposed IT departments.
Objectives
Following are the objectives of this particular project report such as:
 To set up two departments such as capacity planning and configuration management in
the business operations of Under Milkwood Gaming
 To analyze the details like cost, opportunities along with limitations of those two
departments
 To carry out strategic implications while setting up the two departments in Under
Milkwood Gaming
 To hire staffs with highly skilled to get a suitable positions into the proposed It
operations management department
 To recommend outcomes for setting up the two departments in Under Milkwood Gaming
so that it can limit the issues and increase the benefits of departments to get success
Proposal on capacity planning department
This department is being responsible to carry out the aspects of the business operations. It
is set up to meet with the demands of the product matching procedures. This analysis is
performed to get the documented changes into the business operations of Under Milkwood
Gaming. This department supports ability of the company to take proper decisions for right

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number of resources required based on forecasting as well as workload demands (Harris,
Intelligence and Healthcare 2017). The analysis of this department is divided into two cases such
as for and against.
For case
Benefits
 Capacity planning department helps to keep stronger relationships with the
software developers as well as end users. It increases cooperation among the
structural group of team members.
 There is also an improvement over interaction with the suppliers with better usage
of the current facility to make improvement and increase effectiveness of the
entire operational equipments (Yu, Chen and Zhang 2015).
 Outsourcing is performed to reduce the project cost such as security cost,
healthcare cost as well as reimbursement of the workers.
 It improves collaboration with the infrastructure groups with the technical
support, operational departments as well as various network devices (Wang et al.
2015).
 Setting up of the capacity planning department increases strategic planning so that
it should focus on the future plans as well as business requirements rather than
current issues.

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Costs (both initial and ongoing)
The cost for setting up the capacity planning department should include with the IT
operational capabilities. It includes cost estimation for both human as well as physical resources.
Following table shows the total budget for setting up the capacity planning such as:
Description Initial cost for the first year Ongoing cost
Desktop devices $35,000 (Total of 35 desktop
devices each $1000 cost)
$15,000 on the repairs
Capacity planning manager $78000 $78000 per year
Project manager $1,00,000 $1,00,000 per year
Planning project team members $3,50,000 $3,50,000 per year
IT research and development $1,50,000 $1,75,000 per year
Total estimated cost: $7,13,000 in initial year
Set up the department (staff and skills)
In order to set up the capacity planning department, the staffs should require having skills
such as capacity management, knowledge of the system as well as network software,
development skills and decision making skills.
The existing staffs should require providing training so that they can carry out the
configuration management department. The staffs those are require to be hired for setting up the
department such as project manager, project team members, IT research and development,
capacity planning manager and others (White 2016). The IT department should need to

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implement technology for supporting set up the capacity planning department such as computers,
management tools as well as virtualization software.
Strategic and tactical implications
Capacity planning is vital for the project organization as it comes with building of key
resources for the IT infrastructure. It provides an effect on the operational processes so that it
affects a negative influence on the project outcomes. Hiring of the staffs involved with higher
cost. The strategies which are required in this case are primary capacity where it will increase to
meet with the customer’s demands. The other approach is tracking ability which can add
incremental ability over the time to meet with the demands.
BTOPP analysis
Business: Under Milkwood is included capacity planning department so that they can
hire individuals and staffs those are handle the work and estimated cost to set up the department.
It is required to know under estimated budget, how many qualified staffs are required to be hired;
therefore cost is a risk in the business (Djemame et al. 2016).
Technology: The technical tools as well as equipments are required such as desktops,
servers, system as well as network software for setting up the capacity planning department. In
this department, capacity planning tools are required.
Organization: In order to develop the department, the organization is required to hire
skilled and qualified staffs, new technologies and system so that it can handle the setting up of
existing department (Morschett, Schramm-Klein and Zentes 2015). It will increase the
organizational efficiency as well as resource accuracy.

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Process: The capacity planning is considered as long term processes so that there is
future planning plus profits. It is required to conduct a financial analysis as well as monitor the
project results.
People: The organization is required to provide training to the staffs regarding using of
new capacity planning technological tools as well as equipments for setting up the capacity
planning department. The staffs should get knowledge on the department so that it helps to
improve the results (Webster 2018). Training over the staffs should increase business efficiency
for delivering projects as well as services.
Against case
Into the capacity planning department, there are some limitations which are identified so
that on time they are improved. With the current system of the Under Milkwood, the business
organization can complete their task to meet with the satisfaction level of the customers.
Therefore, there is limitation of the operational capacity into the business organization. The
capacity planning is not included to handle the multi-manufacturing as well as other business
processes to make success into the IT business operations. It will make difficulty for the staffs to
predict the forecasts as the staffs are not able to perform multi tasking in addition to handle the
business processes (Cohen 2017). The proposed department should improve operations across
the supply chain so that it determines baseline sales forecasting as well as improve over the
resource usage.
Proposal on configuration management department
The main usage of the configuration management is to make sure that the Under
Milkwood Gaming makes the business move to be smart as well as decisions are to be taken on

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time to operate correctly. It is a system engineering process which can establish as well as
sustain the performance of the products with the business needs. The department should also
maintain functional as well as physical attributes with designing as well as operating information
(Farris et al. 2017). The department will help the business organization when there is down of
server and set down the changes into the server. This department will deal with monitoring the
changes which are occurred into the infrastructure hardware as well as software in the gaming
company.
For case
Benefits
With the setting up of the configuration management department, there is formation of
the single and centralized database where it is referred to as configuration management database.
This database can contain detailed data related to maintenance as well as history of the repair
into the desktop and laptop devices (Odor 2018). Following are the benefits while setting the
department such as:
 There is better control over the tracking software of IT assets.
 The quality of system is enhanced through quick recognition and correction of improper
configurations which could have impact on the system performance as well as reliability.
 It will benefit over the status monitoring as well as auditing methods so that there is
proper setting up of the department (Schwalbe 2015).
 There is improvement over IT asset management throughout capability to use better
preventive measures for measuring the system performance.
 It enhances administration of the complex system as well as IT infrastructures.

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 There is greater agility over the changes into the hardware as well as software, system
documentation and testing processes (Laudon and Laudon 2016).
Costs (both initial and ongoing)
The cost for setting up the configuration management department should include with the
IT operational capabilities. It includes cost estimation for both human as well as physical
resources. Following table shows the total budget for setting up the configuration planning such
as:
Description Initial cost for the first year Ongoing cost
Desktop devices $45,000 (Total of 45 desktop
devices each $1000 cost)
$20,000 on the repairs
Configuration manager $98000 $98000 per year
Database analyst $90,000 $90,000 per year
Configuration analyst $1,00,000 $1,50,000 per year
Requirement analyst $95,000 $1,00,000 per year
Database $20,000 per server $20,000 per server
Total estimated cost: $4,48,000 in the initial year
Set up the department (staff and skills)
In order to set up the configuration management department, the staffs should require
skills such as configuration management skills, team communication skills, knowledge of the

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hardware and software configuration as well as technology skills. The staffs those are included
into the business organization are database analyst, configuration analyst, configuration manager,
requirement analyst and others (Piercy 2018). The staffs can support the configuration of
hardware as well as software database in order to set up the configuration management
department. The department should require technical support of the computer and database
system.
Strategic and tactical implications
The strategic requirement of Under Milkwood Gaming is to get control over the
configuration management. The configuration applications as well as tools are requiring
controlling complex equipment operators to improve into the department processes (Peltier
2016). There is discussion of the applications which are to be followed as per the department’s
requirements.
BTOPP analysis
Business: Under Milkwood Gaming is a new start up business those has added two
departments into their business organization such as configuration management as well as
capacity planning. In order to set up the two departments, it is required to how to hire qualified
as well as skilled staffs for the department based on the cost so that they can set better business
operations (Khan and Wood 2015).
Technology: The technological tools as well as applications which are used by the
configuration management department are configuration hardware and software, computers and
desktops, RAM and others. The staffs should be qualified enough to use the technology so that
they can record evolution processes of the software products.

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Organization: Under Milkwood Gaming is a new start up business has decided to build
the configuration management department so that they can hire new staffs to include into the
configuration team (Soomro, Shah and Ahmed 2016). The staffs those have lack of knowledge to
handle the configuration software products should provide training such that all the work are to
be performed successfully.
Process: The configuration management process can make improvement over the
software products processes so that the building work of the department should perform rapidly
as per the needs. Consistency is required into the configuration management process so that the
products are provided as per the user’s needs. It can make changes into the software products by
controlling in addition to tracking the software (Plenert 2016). The software components are
modified to attain functions of the software products.
People: The department is required to hire new staffs for the configuration management
department. The staffs those are working into the business organization should take training such
that they can become familiar with the new technology. They can know how the system is
recorded as well as evaluate the configuration processes of the software products (Nicholas and
Steyn 2017). The staffs should get knowledge about what the department would perform and
how the department should improve the job.
Against case
Into the configuration management department, there are some limitations which are
identified so that on time they are improved. With the current system of the Under Milkwood,
the configuration department is not required at the time of down of the system. The handling of
this department is not good in the big organizations (Luftman, Lyytinen and Zvi 2017). Building

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of these two departments is expensive due to financial losses into the business organization.
Therefore, it will not gain any profit. The salaries of the skilled and qualified staffs are higher as
they are experienced enough to perform the building work of the departments. Therefore, entire
development work becomes expensive. As per the experts, they believed that IT configuration
management is avoiding the system failures as well as technological issues (Kasemsap 2018).
The configuration management is not included to handle the multi-manufacturing as well as
other business processes to make success into the IT business operations. The configuration
management is considered as part of the broader reaching IT services management which are
included incidents, problems in addition to release management so that the setting work of the
departments are performed.
Recommendations
Configuration management has a long term benefit so that their department is gaining
advantage in the building work; hence in this case they are required mire money as well as time
to conduct the work. On the other hand, capacity planning department is required to protect their
business operations in future, as they are facing problems while working on the multi-
manufacturing processes. After performing an in-depth research on both the departments such as
capacity planning and configuration management departments, there are some recommendations
which are required to be suggested to Under Milkwood Gaming Company for making
improvement over the project outcomes such as:
Increase in resources: In order to build the capacity planning department, the business
organization is required to hire more key personnel or human resources those have skilled as
well as qualified with capacity planning. It is recommended to hire staffs so that there is an

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improvement into the IT operation departments. The staffs should be increased in the IT
Operation Management department and lessened jobs into the sales as well as marketing
departments. There is an increase in new desktop or computer requirements as well as monitor
the servers so that all possible requirements are meet. New desktop or computer devices should
help to protect the building work of capacity planning department will result in higher
performance of the system.
Upgrade and maintenance: In case of setting up the configuration management
department, there should require to upgrade as well as maintain the IT operations so that the
business organization can expand their business to get benefit for maintaining network servers.
Under Milkwood Gaming is a gaming company those can design as well as develop their gaming
operations only by upgrading the system software. They should also require upgrading as well as
maintaining configuration software as well as hardware products.
Outsourcing: In case of setting up the configuration management department and
capacity planning department, the management should outsource their configuration jobs to
cheaper businesses so that it can reduce the operational cost plus build virtual games which can
enhance an increase in business revenue of Under Milkwood Gaming. Development of the
virtual games can give better approaches to save money as well as time. Upgradation as well as
maintenance of the configuration products can include contracted staffs those are good at
building the department.
Training to existing staffs: In case of both the departments, it is recommended to provide
training to the existing and current staffs so that they can handle the technical tools and
equipments. It is better to train the existing staffs in place of new staffs as they are already

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familiar with the business operations of the departments. The staffs should require providing
training on design as well as development of gaming. It should provide change to Under
Milkwood Gaming Company to run two of the departments efficiently. Therefore, training
should also help to develop their business organization in increasing business revenue as well as
profit.
Business partnership: Under Milkwood Gaming should use an option to make
partnership with small company in case of setting up the two departments such that it helps them
to save money as well as time. They should perform the building work from point of view of the
customers so that a better product is developed. It should help them to develop the products in
efficient way which would meet with the customer’s needs and provide them higher level of
satisfaction. It will reduce the operational cost of the business operations and lead to increase in
business revenue. Therefore, business partnership would provide benefit to the gaming company.

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