IT Project Management

This document provides an overview of IT project management, including the roles and responsibilities of project managers and team members. It also discusses the importance of stakeholder analysis and communication in project management. The document includes a proposed HRIS project team organization chart and a communication plan for effective project management.

Running head: IT PROJECT MANAGEMENT
IT Project Management
Nick Curran
Western Governor’s University

1IT PROJECT MANAGEMENT
Task 2
A. Project Team Organization Chart
Figure 1: Proposed HRIS Project Team Organization chart
(Source: Created by Author)
As far as an articulation of the project process is concerned, it must be reminded that the
various unclear project requirement can fail. Hence, from the starting, it must be started to assure
that every related stakeholder have understood the requirements of the project in a precise manner.
This also includes the significance of the unambiguous scope of a project (Raymond & Bergeron,
2015). This is helpful for the project managers and sales team working with various clients. This also
includes articulating the requirement of clients. From a higher level of requirement of the project, the
project scope and charter can be determined.

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The team of project management possesses different responsibilities. These are geared in assuring to
make a successful project.
President or CEO Here the role is to approve the deployment and budget of a project. This is
done by taking advice from different types of board members. HRIS has
been offering the ability to run various reports quickly and fetch the
dashboards. This is helpful for the CEO and president of the organization to
undertake vital decisions regarding employee concerns and areas affected by
the business of the company (Vieru & Rivard, 2014).
Board members They consist of the board of governors and office managers from various
sites. Here, the role is to advise the CEO and demonstrate the project
proposal. Thus they are helpful to see the cost per hire, the expense of
benefit of healthcare for every employee (Leung et al., 2015). Therefore the
board of members can take advantages as the percentage of the operating
costs. This can be drilled down to various areas, departments, functions and
business units in multiple ways.
Project managers They must exercise project governance, form project steering committee
with intense care and determine and use the most efficient members. They
oversee every process included in the operations of planning, managing and
executing the suggested HRIS project.
Team leaders They are liable for managing the affairs of teams.
Team members Here, they are liable to assure the overall technical proves in each team.

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B. Analyzing stakeholders:
1. The external and internal stakeholders:
Owners:
They are people who are found to be investing in the business. Here, the interest lies in HRIS
for assuring the organization to maximize their output of human resource. This is done by reducing
the expense of business operations.
Employees:
They include every people that are contracted for specific tasks for the organization. This can
be done on either a permanent or contractual basis. Here, the aim if the project is to assure the
business with a smart environment for the staffs (Goedeke, Mueller & Pankratz, 2017). This is to
develop skills through developing work process. In this way, the staffs are distinguished in indirect
stakeholders of the project. This happens as they take advantage directly from the implementation of
the project.
General community:
They are indirect stakeholders for the intended project. Deployment of HRIS indicates that
the community can make benefits from the developed process of recruitment. Here, the public has
been including competitors who have been affected indirectly by the failure and success of the
suggested system.
Insurance providers:

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The companies are vital to manage and negotiate the insurance of employee and insurance of
health from the business. Thus, the suggested system has been helping the firms to maintain the
employee insurance. This takes place as the data gets centralized.
Development team:
They are vital stakeholders as they find the failure or success of the intended system.
2. Needs for information and communication:
Stakeholder Information and Communication Needs
Owners Here, the owners influence implementing the project. Thus they
require the in detailed data on how the project can meet the necessities of
business. Moreover, the owners need to understand the way in which the
system can help the organization, costs and the reason why the company
should be investing in the project (Binder, 2016).
Project Team These are regarded as the actuators of the intended system. Thus, they
require both technical and non-technical data on the project
implementation. The members of the technical team utilize the data for
developing the system and assure that it gets delivered within the
intended time-frame and budget.
System Users They consist of an employee in the department of human resource.
Further, they require to be included in the necessity to gather and test
prices. This helps in assuring the operational challenges to be addressed
in the suggested system. Here, the involvement is helpful for the

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development team to gain requirements of comprehensive policies.
Employees The suggested system has been streamlining the management and
requirement of employees. Thus they employees become aware of the
information needed by the system for better operation (Marnewick,
2017).
B. Communication Plan
1. GenRays Communication Plan
Document
Author or
Originator
Required Date or
Frequency
Key
Internal/
External
Stakeholders
Action
Required
(I,C,A) Comments
Business
Case
Project
Manager
This is the initial
document that is
penned down for
explaining the
necessity of the
project.
Development
and owner
teams.
Here the
owners has
been either
rejecting or
accepting the
suggested
system.
They are
intended to be
detailed and
persuasive.
Statement
of Work
Vendor This occur prior
commencing the
project.
This include
the project
management
and team of
Reactions by
incorporating
more
deliverables
This encloses
the services
and
deliverables

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project
management.
and document
acceptance.
of tangible
project.
Project
Charter
Project
manager
This is to be
developed one
time.
Owners
Signing the
entire
document
Provides the
project
managers
with the
mandating
and
authorizing
the project
deployments.
Project
Manageme
nt plan
Project
manager
These are
developed
separated to
various phases of
the process of
development.
The
development
team and
owners.
Feedback
Consists of
data regarding
the project
(Kivilä,
Martinsuo &
Vuorinen,
2017).
Action Log Project Regular updating Development Making a Here, the

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manager Team follow-up
project
utilizes the
document for
tracking the
project
progress.
Risk
Register
Project
manager
Updating
consistently.
Owners and
development
team
Advice Keeping track
of every risk
that is
encountered
in the
development
(Kaiser, El
Arbi &
Ahlemann,
2015). This
also indicates
the way in
which they
gets
addressed.

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Status
Reports
Project
Manager
Updating on
regular basis.
Owners and
the
development
team
Feedback
Updating the
internal
stakeholders
on the project
progress.
Budget
Project
Manager
This is done at
one time.
However, this is
performed with
the space to
revise.
Sponsors Feedback
This comprise
of more
amount of
text that
displays the
cost
distribution.
2. Discussion
This is outlined in the plan of communication. Here, the project manager gets mandated for
distributing the data between various stakeholders on the project progress. Thus they assure every
stakeholder for participating in the project and decrease the risks. Here, every communication should
be clearly and timely made. This manner and type of communication relied on the influence on the
project, kind of stakeholders and technical know-how. Here, the development team, for example,

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require additional technical communications. The sponsors, on the other hand, need in a detailed and
non-technical type of communication.
3. Communication Topics
Necessities for developments The timeline of the project is massive. Hence the structure and
technology of the project can get changed. Thus, the delivered
system must be dynamic in accommodating further changes.
Test outcomes As the project is finished, the stakeholders require to understand
how the delivered system has been a success or failure. Here, it
is gained through various availed test outcomes. This highlights
the capability of the system to make operations at an ideal
situation.
Assumptions This has been no always the case that the project would run as
per the planning. Thus the team of development requires to make
various kinds of assumptions and the change the requirements of
the systems. Thus, the changes to the system requirements are
justified and clarified.
Risks of the project Under this phase of implementation, various risks are
encountered. Thus, primary risks are demonstrated and the way
in which they impact the complete project is determined.
Reports As the project implementation is done, the reports are created
for highlighting the success and failures of the overall project.

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References:
Binder, J. (2016). Global project management: communication, collaboration and management
across borders. Routledge.
Goedeke, J., Mueller, M., & Pankratz, O. (2017). Uncovering the Causes of Information System
Project Failure.
Kaiser, M. G., El Arbi, F., & Ahlemann, F. (2015). Successful project portfolio management beyond
project selection techniques: Understanding the role of structural alignment. International
Journal of Project Management, 33(1), 126-139.
Kivilä, J., Martinsuo, M., & Vuorinen, L. (2017). Sustainable project management through project
control in infrastructure projects. International Journal of Project Management, 35(6), 1167-
1183.
Leung, C. H., Lai, C. L., Yuan, T. K., Pang, W. M., Tang, J. K., Ho, W. S., & Wong, T. L. (2015).
The development of a final year project management system for information technology
programmes. In Technology in Education. Transforming Educational Practices with
Technology (pp. 86-97). Springer, Berlin, Heidelberg.

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Marnewick, C. (2017). Information system project's sustainability capabality levels. International
Journal of Project Management, 35(6), 1151-1166.
Raymond, L., & Bergeron, F. (2015). Impact of project management information systems on project
performance. In Handbook on Project Management and Scheduling Vol. 2 (pp. 1339-1354).
Springer, Cham.
Vieru, D., & Rivard, S. (2014). Organizational identity challenges in a post-merger context: A case
study of an information system implementation project. International Journal of Information
Management, 34(3), 381-386.