Communication Plan for Public Health Informatics Project
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This report examines the communication plan developed for the public health informatics project and assesses its effectiveness. Recommendations are made to improve the communication plan.
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Running head: IT PROJECT MANAGEMENT IT Project Management Name of Student Name of University Author Note
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1IT PROJECT MANAGEMENT Table of Contents Introduction..........................................................................................................................2 1. The current Communication Plan....................................................................................2 2. Communication Plan assessment Vs Project Management Practice...............................3 3. Recommendations............................................................................................................4 Conclusion...........................................................................................................................5 References............................................................................................................................6
2IT PROJECT MANAGEMENT Introduction The communication plan developed for the project is considered to be a policy driven approach of providing the needed information to the project stakeholders. The communication plan that is prepared for the project mainly defines the information to be delivered to the project stakeholders and the channels for communication [5]. The aim of the report is to compare the communication plan that is developed for the public health informatics project. In order to ensure that all the information are effectively communicated to the stakeholders of the project, a communicationplanisdeveloped[2].Sincetheaimofthecommunicationplanisto communicate all the information associated with the project in an effectivemanner, the effectiveness of the communication plan will be examined on basis of the functionality of the communication plan that is prepared. 1. The current Communication Plan Thepublichealthinformaticsprojecthadearlierfailedbecauseofineffective communication process. One of the most significant needs of implementing a communication plan is engaging the stakeholders of the project in effective communication [7]. The current communication plan that is developed for improving the health informatics project seems to be quite effective. The current communication plan that is developed provides an idea of the key stakeholders of the project, the stakeholders’ issues, the messages to be communicated and the timingsofthecommunication.Theprojectpreviouslyfailedduetothelackofproper communication among the project team and the project stakeholders [6]. This was one of the significant reasons behind the project failure of the project. The current communication plan that isdevelopedaimsinengagingtheprojectteamin acollaborativeprocess. Thecurrent
3IT PROJECT MANAGEMENT communication plan ensures that the internal and the external stakeholders have detailed information about the project progress. Since the vehicle of communication (communication methods)isfurtherindicatedinthecurrentcommunicationplan,thereisnoscopeof miscommunication. It can be said that the communication plan that is adopted in the current project is quite realistic in terms of establishing communication among all the stakeholders. The communication plan clearly defines the key stakeholders associated with the project, key project issues and the messages that are needed to be communicated [1]. A planned communication process can be implemented with the communication plan that is developed. The current communication plan highlights the timing issues in communicating with the stakeholders. Therefore, it can be said that the communication plan that is developed is quite effective in terms of communicating to all the stakeholders associated with the project. Issues:The project failed previously as there had been issues related to effective communication and the team members and the stakeholders of the project. In order to ensure that the mistake is not repeated, a detailed communication plan is developed [8]. However, one of the major issues associated with the current communication plan that is developed is quite complex. The project team might find it difficult to identify the communication method or communication format that is to be used in the communication process. A simple communication plan would have eliminated this constraint. 2. Communication Plan assessment Vs Project Management Practice Adopting to a particular project management practices is an important project need. One of the effective project management practices is communicating the project progress with the
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4IT PROJECT MANAGEMENT stakeholders associated with a project. Communicating and reporting the project progress with the stakeholders identified is one of the core ideas of project management practices. Therefore, the current communication plan that is developed will be assessed on the same as well [7]. The communication plan that is developed for the project is effective as it ascertains that all the details of the project progress will be correctly communicated to the team members. The current communication plan outlines the roles and responsibilities of the team members and the messages that are to be communicated among the project team. Since the roles and responsibility of each stakeholder is allocated in an effective manner, the communication plan is assessed to be quite efficient. Another characteristics of the project management practice is project planning. Project planning ensures that a project is being implemented as per its specification.Issues in the communication plan of the project had earlier resulted in project failure. However, the structured communication plan that is developed indicates that the project is appropriately planed. The current communicationplan isconsidered to be effectiveas it islinear with the major deliverables of the project [8]. Development of a communication plan in the planning stage of the project indicates that the project is progressing as per the plan. 3. Recommendations Thecurrentcommunicationplanthatisdevelopedisquiteeffectiveintermsof communicating with the stakeholders. However, in order to improve the project implementation processandenhancethecollaborationprocesswiththeprojectstakeholders,certain recommendations are made. Addressing these recommendations might help in improving the communication plan that is prepared.
5IT PROJECT MANAGEMENT 1. The communication plan should involve communication details with the external stakeholders of the project. It is therefore recommended that an external communication plan can be prepared that can ensure communication among the external stakeholders of the project. 2. The communication plan that is prepared must be in line with the project needs and the communication needs of the project. The communication plan should incorporate the appropriate message frame. Justification The recommendations made are justified as the previous project failed mainly because of the ineffective communication and collaboration among the project stakeholders. Defining each activity of a communication plan will ensure effective collaboration among the stakeholders. Conclusion The report examines the communication plan that is developed for improving public health informatics. The communication plan is assessed on basis of the project management practices. Certain recommendations are made in order to improve the developed communication plan. The report justifies the communication plan that is recommended. The communication plan is an important part of project management as it ensures effective communication among the team members and the stakeholders of the project.
6IT PROJECT MANAGEMENT References [1]. J.K. Crawford.Project management maturity model. Auerbach Publications, [2]. K. Heldman,PMP: project management professional exam study guide. John Wiley & Sons, 201 [3]. A. Badewi, A., The impact of project management (PM) and benefits management (BM) practicesonprojectsuccess:Towardsdevelopingaprojectbenefitsgovernance, framework.International Journal of Project Management,34(4), pp.761-778, 2016. [4]. P. Eskerod, and A,.L, Jepsen,Project stakeholder management. Routledge, 2016. [5]B.G.,Zulch,Communication:Thefoundationofprojectmanagement.Procedia Technology,16, pp.1000-1009, 2014. [6]. K. Muszynska, K. Dermol, V Trunk, A. Ðakovic, and G. Smrkolj, Communication management in project teams–practices and patterns. InJoint International Conference(pp. 1359-1566), May 2015 [7]. A. Badewi, The impact of project management (PM) and benefits management (BM) practicesonprojectsuccess:Towardsdevelopingaprojectbenefitsgovernance framework.International Journal of Project Management,34(4), pp.761-778, 2016. [8]. J. Heagney,Fundamentals of project management. Amacom, 2016.