Information Technology Project Management: Project Status Report

This project status report provides a detailed overview of the implementation of SAP system for Yes Chemist Pty. Ltd. The report includes completed tasks, budget report, pending tasks, risks and issues, and strategy to minimize delay. The estimated budget for the project is $250,000 with a contingency budget of 20%. The report also highlights the risks and issues faced during the project and provides a strategy to minimize delay.

Running Head: INFORMATION TECHNOLOGY PROJECT MANAGEMENT
Information Technology Project Management: Project Status Report
Name of the Student
Name of the University

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Table of Contents
Project Summary.............................................................................................................................2
Completed Tasks.............................................................................................................................2
Budget Report..................................................................................................................................4
Pending Tasks..................................................................................................................................6
Risks and Issues...............................................................................................................................8
Issues Report....................................................................................................................................8
Strategy to Minimize Delay.............................................................................................................9
Bibliography..................................................................................................................................10

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Project Summary
The project is based on the implementation of SAP system for Yes Chemist Pty. Ltd. The
SAP system will enable the company to integrate their business system into one common server
using a single operation platform. The central server will enable the organization to establish a
central monitoring and control function so that the all the operations in the different retails can be
tracked and reported. Another benefit of the project is that the errors and delay in operations
caused by manual handling of the systems will be addressed with automated control of all the
operations. Furthermore, SAP will also provide business intelligence that will help in more
efficient handling of all the business operations in addition to analytics, accounting and other
important functions.
Completed Tasks
The following table shows the list of completed tasks including their time schedule that
were followed.
Task Name Duration Start Finish
Implementation of SAP for Yes
Chemist
156 days Mon 04-12-17 Mon 09-07-18
Project Discussion Phase 12 days Mon 04-12-17 Tue 19-12-17
Initial Discussions between
Company board members
2 days Mon 04-12-17 Tue 05-12-17

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Identification of Current Issues 5 days Wed 06-12-17 Tue 12-12-17
Input of various ideas to resolve
the problems
2 days Wed 13-12-17 Thu 14-12-17
Selection of SAP as the most
feasible solution
1 day Fri 15-12-17 Fri 15-12-17
Official Meeting Regarding the
New Decision
2 days Mon 18-12-17 Tue 19-12-17
Authorization of Project 0 days Tue 19-12-17 Tue 19-12-17
Project Planning Phase 38 days Wed 20-12-17 Fri 09-02-18
Initiation of project planning and
discussions
5 days Wed 20-12-17 Tue 26-12-17
Contact with a SAP vendor 2 days Wed 27-12-17 Thu 28-12-17
Discussions regarding
implementation of SAP
5 days Fri 29-12-17 Thu 04-01-18
Testing of Feasibility 2 days Fri 05-01-18 Mon 08-01-18
Testing of Cost Benefit 2 days Tue 09-01-18 Wed 10-01-18
Approval of Project from board
members
2 days Thu 11-01-18 Fri 12-01-18

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Planning for the project 2 days Mon 15-01-18 Tue 16-01-18
Preparation of plan document 4 days Wed 17-01-18 Mon 22-01-18
Identification of project scope 1 day Tue 23-01-18 Tue 23-01-18
Preparation of project objectives 1 day Wed 24-01-18 Wed 24-01-18
Estimation of Project Schedule 2 days Thu 25-01-18 Fri 26-01-18
Estimation of Project Costs 2 days Mon 29-01-18 Tue 30-01-18
Cost Benefit Analysis 1 day Wed 31-01-18 Wed 31-01-18
Budget Report
The budget report for the project includes the estimated costs for both human and
material resources. For the human resources, the resource usage is shown in the following table.
Resource Name Std. Rate
Project Manager $150.00/hr
Project Supervisor $125.00/hr
Sponsor $0.00/hr
Finance Manager $100.00/hr
Software Developer $75.00/hr

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System Tester $75.00/hr
Procurement Manager $75.00/hr
Project Planner $50.00/hr
Content Writer $50.00/hr
As per the estimated usage of human resources for the entire project, the resultant budget
is around $155,000.
For material resources, the estimated budget is shown in the following table.
Resource Estimated Cost
Hardware $50,000
Basic Software $25,000
SAP Related Software $35,000
New Server $20,000
Business Portal $10,000
Cloud Subscription $5,000
Training Program $5,000
TOTAL $150,000
Hence, the total estimated budget for the project is $(155,000+150,000) = $205,000.
Considering contingency budget of 20%, the final proposed budget for the project is
$250,000.

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For the tasks of the project completed till now, the estimated budget was $76,400 but the
actual expense during this period has been reported as $85,000. Hence, in this period, the budget
deficit is around $8,600.
Pending Tasks
The following table shows the pending tasks that are yet to be executed along with their
expected time schedules.
Task Name Duration Start Finish
Risk Analysis and Identification 5 days Thu 01-02-18 Wed 07-02-18
Final Project Plan Document 2 days Thu 08-02-18 Fri 09-02-18
Approval of the Plan 0 days Fri 09-02-18 Fri 09-02-18
Project Execution Phase 18 days Mon 12-02-18 Wed 07-03-18
Contract with a Sponsor 3 days Mon 12-02-18 Wed 14-02-18
Hiring of Software Developer 3 days Thu 15-02-18 Mon 19-02-18
Hiring of System Tester 3 days Tue 20-02-18 Thu 22-02-18
Formation of Project Team 1 day Fri 23-02-18 Fri 23-02-18
Procurement of Project Budget 4 days Mon 26-02-18 Thu 01-03-18
Allocation of Budget 0 days Thu 01-03-18 Thu 01-03-18

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Procurement of Project Resources 4 days Fri 02-03-18 Wed 07-03-18
Project Development Phase 72 days Thu 08-03-18 Fri 15-06-18
Initiation of Development 2 days Thu 08-03-18 Fri 09-03-18
Upgradation of Existing Hardware 10 days Mon 12-03-18 Fri 23-03-18
Upgradation of Existing Software 10 days Mon 26-03-18 Fri 06-04-18
Development of SAP 15 days Mon 09-04-18 Fri 27-04-18
Creation of Cloud Account 5 days Mon 30-04-18 Fri 04-05-18
Creation of Central Server 10 days Mon 07-05-18 Fri 18-05-18
Linking Server with Business Portal 5 days Mon 21-05-18 Fri 25-05-18
Testing of the Entire System 5 days Mon 28-05-18 Fri 01-06-18
Training Sessions Regarding use of
SAP
10 days Mon 04-06-18 Fri 15-06-18
Project Handover 0 days Fri 15-06-18 Fri 15-06-18
Project Closing Phase 16 days Mon 18-06-18 Mon 09-07-18
Project Documentation 10 days Mon 18-06-18 Fri 29-06-18
Post Project Review 5 days Mon 02-07-18 Fri 06-07-18
Stakeholder Signoff 1 day Mon 09-07-18 Mon 09-07-18

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Project Manager Signoff 0 days Mon 09-07-18 Mon 09-07-18
Risks and Issues
The risks and issues that have been faced during the project since the last status report are
as follows.
One of the main issues identified was the lack of sufficient technical setup for the
implementation of SAP at the company. This issue wasted five more days as
additional planning for technical upgrade was required.
Budget was also one of the issues faced in this period. As per the budget report,
during this period, the budget deficit is around $8,600 and hence, steps should be
taken to compensate for this budget deficit in the later part of the project.
A major problem that might be faced in the later stages of the project is cyber attack that
may be caused through the internet connection during development and testing of the server. If a
strong attack hits the project, it will completely destroy the server and hence, suitable steps
should be taken to prevent these attacks from happening.
Issues Report
The issues report regarding concerns and decisions to be taken by steering committee is
listed as follows.

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 Budget Deficit – The steering committee should handle the budget more strictly
to avoid further increase in deficit.
 Developer Activities – The steering committee should monitor the project and
ensure the developer is working as per the plan and following working policies
and ethical guidelines of the company.
Strategy to Minimize Delay
The main strategy to minimize delay is to follow the estimated schedule as accurately as
possible. However, the project supervisor should attempt to ensure completing the project
deliverables before the scheduled time so that no delay is faced during the latter parts of the
project. This will also ensure availability of additional number of days in case there is accidental
delay of project.

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scheduling, and controlling. John Wiley & Sons.
Pinto, J.K., 2015. Project management: achieving competitive advantage. Prentice Hall.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
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