Free IT Strategy Template for Effective Project Planning | ProjectManagementDocs.com

In this project we will discuss about it strategy template and below are the summaries point:- IT Strategy Template available for free use and distribution Introduction section covering executive summary, authorization, background, and confidentiality Strategic Assessment section examining internal and external factors, market spaces, and objectives IT Strategy section addressing perspective, strategic themes, IT capabilities, strategy plan, and patterns of action Annex section including glossary and supporting documents.

IT STRATEGY TEMPLATE
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IT STRATEGY
<PROJECT NAME>
COMPANY NAME
STREET ADDRESS
CITY, STATE ZIP CODE
DATE

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TABLE OF CONTENTS
1. Introduction...........................................................................................................................3
1.1 Executive Summary......................................................................................................................................3
1.2 Authorization.................................................................................................................................................3
1.3 Background...................................................................................................................................................3
1.4 Confidentiality...............................................................................................................................................4
2. Strategic Assessment........................................................................................................5
2.1 Internal Factors..............................................................................................................................................5
2.2 External Factors.............................................................................................................................................5
2.3 Market Spaces...............................................................................................................................................6
2.4 Strategic Industry Factors..............................................................................................................................6
2.5 Objectives......................................................................................................................................................7
3. IT Strategy...........................................................................................................................8
3.1 Perspective....................................................................................................................................................8
3.2 Strategic Themes...........................................................................................................................................8
3.3 Required IT Capabilities and resources........................................................................................................8
3.4 IT Strategy Plan.............................................................................................................................................8
3.5 Patterns of Action..........................................................................................................................................9
4. Annex.................................................................................................................................10
4.1 Glossary.......................................................................................................................................................10
4.2 Bibliography................................................................................................................................................10
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1. Introduction
The use of technology and ICT in the different fields of industry is increasing. In this
situation the use of the smart technology in the University can make the education system
of the university more flexible. The main objective of this discussion is to discuss about the
use of ICT and other emerging technologies in the field of knowledge sharing and the
education system.
1.1 Executive Summary
In order to implement the advanced ICT and emerging technologies in the Education
system of XYZ university some of the missions and visions have taken into order. The
main objective is to implement the proposed ICT technology for XYZ university within
2025. In order to do this the scope and the challenges of the implementation are needed to
be mentioned.
The vision and mission are as follow:
 Vision: IT service unit can be considered as the main source of IT services. The
advanced IT service and the use of the emerging technology will help to give the
University a competitive advantage over other universities.
 Mission: The proposed IR service based on the emerging technology will help to
serve the students with interactive sessions. Apart from that The functionality of the
university and managing the information for the university will become helpful.
The IT Strategy Plan calls for:
 Proposing a plan that will serve the university with high quality service.
 During the implementation the licensed software will be used.
 The improvement and the modification of the infrastructure will be done.
 The initialization of the innovative plans can be done through this implementation.
1.2 Authorization
This document is authorized and agreed by the following key executives and stakeholders:
Name Position
Georg Smith CEO
Henry Doe CIO
Richard White Principal
1.3 Background
XYZ university is an renowned university well known for its quality courses. The
university is concerned about the problems of the students and the process of providing the
lessons to the students. It has been seen that at the present years , the university feels the
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need of using the advanced ICT system such as internet of things and the artificial
intelligence along with the . different audio visual medium while teaching the students. The
management of the university has noticed that many of the universities are using
technology in sharing the knowledge. From this point of the view, the university authority
has proposed to implement an interactive ICT session that will enable the students to learn
in more interesting way. The responsibility of the implementation has been given to the
CIO of the university. The deadline for the compilation of the implementation is 2025.
1.4 Confidentiality
The strategy for making and implementing the IT system in the university is partially
confidential document. However, some of the points and the factors of the IT strategy
document are needed to be known to the stakeholders of the university. This also includes
the student of the university.
The overview of the implemented system and its significance of its implementation can be
described to the stakeholders of the organization. Apart from that the justification of the
implementation of new system along with its advantage can be described in the document.
This will also include the mission and the vision of the implementation.
However, the technical details of the implementation of the whole system should be
confidential. Apart from that the information of the university those are used in the
implementation of the system should be kept confidential.
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2. Strategic Assessment
The purpose of the assessment is to determine the future of the ICT implementation and
making the blue print for completing the implementation within 2025. The current system
of the university is largely dependent on the manual system. However, after the
implementation of the information management system and the ICT embedded training
system, the managing of the functionality of the university will become flexible.
During the implementation of the system, certain constraints can be faced by the project
management team. In order to identify the assessment, internal and external factors has
been discussed.
The primary input of defining the strategy are-
 Improvement of the education system in XYZ University.
 Making better position in competitive market.
 Providing students high quality of education.
2.1 Internal Factors
In order to identify the strengths and weakness of the implementation for the university,
internal analysis can be done.
The following internal factors have been identified:
Existing system in the university: The existing system of the XYZ university is largely
dependent on the manual process. The data and the information of the organization is
managed by the system that needs the manual assistance. Apart from that the education
system in the university is inclined to the traditional process of teaching. However, there is
a need for the system to become interactive.
Data management system: The data management system which is used by the university for
the official purpose is based on the traditional database system. Apart from that the
university is currently facing the problems regarding the storage of data. All these
challenges are needed to be overcome.
Providing the education to the students: The education provided to the students are done in
the traditional way.
2.2 External Factors
External analysis is done in order to identify the threats and opportunities from the external
sources.
The following external factors have been identified:
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 Industry and Market Analysis.It has been seen that most of the educational
institutions are adopting the use of interactive audio visual system for teaching the
students. Apart from that for the management of the data and information the
universities are also using different data managing applications which are
developed through the emerging technologies. The market analysis indicates that
the use of the information technology can be helpful for XYZ university to perform
better in the competitive market.
 Stakeholders: The stakeholders in this case are the professors and the teaching staffs
of the university along with the students of the university. It has been seen that all
the stakeholders of the XYZ university are interested about the implementation of
the new system. However, there are certain challenges regarding the use of the new
system. The employees of the managing committee of the organization may be
unaware about the usage of the new system. The same problem can be faced by the
professors and the teaching staffs of the organization. In this case, proper training
can be given to the stakeholders regarding the new system.
 Competitors.The main competitors of the organization are the other universities
those are also adopting the digital disruption in the teaching process and
management of data.
 Legislation and Regulation.In order to maintain the standard of the
implementation, it has been proposed by the managing committee to impose some
of the standardization. The selection of the standardization will be based on the type
of the implementation. Apart from that during the implementation of the system, the
use of authorized software is needed to be done.
 Technology.The technology which will be implemented in the system will be of
emerging type. This will help the organization to get the smart system.
2.3 Market Spaces
Market space can be defined by the scope through which the modification and the improvisation
of the system can deliver the benefits to the organization. It this context it can be said that there
is different scopes and opportunities that can be achieved through this implementation. The
newly implemented system can improve the flexibility of the operations for the organization.
apart from that it can present a new system for learning to the students. From this initiative the
organization can get more students admitted to the university. Apart from that this
implementation can give competitive advantage to the university.
2.4 Strategic Industry Factors
The critical factors responsible for the success of the market:
 Organizing the requirements in a proper way.
 Making the right planning.
 Modification of the requirements and the planning at the initial stage based on the
market analysis.
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 Proper implementation and the execution of the planned system.
 Proper monitoring and maintenance of the implemented system.
2.5 Objectives
The primary objectives to be obtained by the IT Strategy are the following:
a) By the end of the 2025, the implemented system will help to give the services to the
students.
Final state:Student can learn things with the help of the interactive system.
b) At the first phase of the implementation, the organization will develop the online
student portal.
Final state:The students can access the information from their own portal.
c) By the end of the 2025 , information management system will be implemented for
the university.
Final state:The management of the information can be done effectively by the
university.
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3. IT Strategy
IT strategy can be presented through four patterns- perspective, position, plan and patterns.
3.1 Perspective
 Vision: IT service unit can be considered as the main source of IT services. The
advanced IT service and the use of the emerging technology will help to give the
University a competitive advantage over other universities.
 Mission: The proposed IR service based on the emerging technology will help to
serve the students with interactive sessions. Apart from that the functionality of the
university and managing the information for the university will become helpful.
3.2 Strategic Themes
The theme of the new ICT implementation in the university is to overall improvement of
the existing learning system and data management system.
3.3 Required IT Capabilities and resources
 Use of the cloud computing along with selection of proper cloud vendor.
 Use of the interactive audio and video conferencing for proving lessons to the students.
 Automated data management system.
 Expert technical advisors for the implementation of the system.
3.4 IT Strategy Plan
a) Implementation of the new system
Objectives:a) improve the functionality of the university.
Foreseen completion date: second quarter of the year 2025.
Assigned budget: $12K.
b) Managing the legal agreement between the software companies and the university.
Objectives: b) Authorized software can be used during the implementation.
c) The legal issues regarding the licensing of the software used in the development of
the system can be mitigated.
Foreseen completion date: first quarter of the year 2025.
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Assigned budget: $50K.
c) Building the online portal for the students.
Objectives: b) Student can access the information from the portal.
Foreseen completion date: second quarter of the year 2024.
Assigned budget: $20K.
3.5 Patterns of Action
 The experts are needed to be indulged in the implementation of the system.
 The legal issues and the laws of using the software during the development phase
is needed to be considered.
 The cost and the time of delivery is needed to be specified.
 The analysis of the requirement is needed to be done based on the market
analysis.
 The standard of the service is needed to be high.
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4. Annex
4.1 Glossary
Term Definition
External Service
Provider
An IT service provider that is part of a different organization from its customer.
First-line Support The first level in a hierarchy of support groups involved in the resolution of incidents.
Information
Technology (IT)
The use of technology for the storage, communication or processing of information.
Insourcing Using an internal service provider to manage IT services.
Internal Service
Provider
An IT service provider that is part of the same organization as its customer.
IT Steering Group
(ISG)
A formal group that is responsible for ensuring that business and IT service provider strategies and
plans are closely aligned.
Market Space Opportunities that an IT service provider could exploit to meet the business needs of customers.
Mission A short but complete description of the overall purpose and intentions of an organization.
Outsourcing Using an external service provider to manage IT services.
Service Catalog A database or structured document with information about all live IT services, including those
available for deployment.
Strategy A strategic plan designed to achieve defined objectives.
Underpinning
Contract
A contract between an IT service provider and a third party.
Vision A description of what the organization intends to become in the future.
Table 1. Glossary.
4.2 Bibliography
Andrisano, O., Bartolini, I., Bellavista, P., Boeri, A., Bononi, L., Borghetti, A., Brath, A., Corazza, G.E., Corradi,
A., de Miranda, S. and Fava, F., 2018. The Need of Multidisciplinary Approaches and Engineering Tools for the
Development and Implementation of the Smart City Paradigm. Proceedings of the IEEE, 106(4), pp.738-760.
Bolívar, M.P.R., 2018. Smart Technologies for Smart Governments. Springer
Fortino, G., Russo, W., Savaglio, C., Shen, W. and Zhou, M., 2017. Agent-oriented cooperative smart objects: From
IoT system design to implementation. IEEE Transactions on Systems, Man, and Cybernetics: Systems, (99), pp.1-18.
Hahanov, V., Gharibi, W., Chumachenko, S. and Litvinova, E., 2016, January. Cyber Computing Culture-Smart
Cyber University. In Proceedings of The 2016 IEEE World Congress in Computer Science, Computer Engineering,
& Applied Computing, Las-Vegas, USA (pp. 25-28).
Mishra, A. and Pandey, D., 2018. Smart energy management.
Pozdneev, B., Busina, F. and Ivannikov, A., 2016. Smart university management based on process approach and IT-
standards. In Smart Education and e-Learning 2016 (pp. 73-82). Springer, Cham.
Rodríguez-Bolívar, M.P., 2015. Transforming city governments for successful smart cities. Springer.
Sauer, C., Kheirkhahzadeh, A. and Roth-Berghofer, T., 2016. Data literacy in the smart university approach.
Serdyukova, N.A., Serdyukov, V.I., Uskov, V.L., Ilyin, V.V. and Slepov, V.A., 2016. A formal algebraic approach
to modeling smart university as an efficient and innovative system. In Smart Education and e-Learning 2016 (pp.
83-96). Springer, Cham.
Sharma, K. and Suryakanthi, T., 2015, October. Smart system: IoT for university. In Green Computing and Internet
of Things (ICGCIoT), 2015 International Conference on (pp. 1586-1593). IEEE.
Shvetsova, O.A., 2017, September. Smart education in high school: New perspectives in global world. In " Quality
Management, Transport and Information Security, Information Technologies"(IT&QM&IS), 2017 International
Conference (pp. 688-691). IEEE.
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Uskov, V.L., Bakken, J.P. and Pandey, A., 2015. The ontology of next generation smart classrooms. In Smart
Education and Smart e-Learning (pp. 3-14). Springer, Cham.
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