ITC505- Project Management: Assignment 3 – Project Charter

This project charter outlines the scope, budget, timeline, and team roles for the development of an online marketplace for buying and selling crops. The measurable organizational value (MOV) is to achieve more customer support and popularity through the proposed online marketplace services along with a high margin of cost benefit after the system is rolled out for the customers to use.

ITC505 – Assignment 3 –Project Charter <<STUDENT ID>>
ITC505- Project Management
Assignment 3 – project charter
STUDENT ID: <<STUDENT ID>>
STUDENT NAME: <<STUDENT NAME>>
SUBMITTED TO LECTURER: ANDREA MUTHU LAKSHMI

ITC505 – Assignment 3 – Project Charter <<STUDENT ID>>
ITC505- Project Management
Table of Contents
ITC505- Project Management...................................................................................................1
1 MOV - Measurable Organisational Value (5 Marks)........................................................3
2 Functional Scope Items....................................................................................................4
3 Project Delivery Scope Items...........................................................................................4
4 Scope Management Plan.................................................................................................4
5 People and their roles......................................................................................................4
6 Technology (Hardware, Software and Network).............................................................5
7 Facilities – where will the team be situated?..................................................................5
8 Other Travel and Training Requirements.........................................................................5
9 High level Wok Breakdown Structure with Duration and Resource Assignment............6
10 Gantt Chart and Tracking Gantt.......................................................................................8
11 Milestones.......................................................................................................................9
12 Resource Usage................................................................................................................9
13 Project Budget.................................................................................................................9
14 Assumption....................................................................................................................10
15 Risks...............................................................................................................................10
16 Quality Statement..........................................................................................................12
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ITC505 – Assignment 3 – Project Charter <<STUDENT ID>>
17 Verification Activities.....................................................................................................12
18 Validation Activities.......................................................................................................12
19 Annotated Bibliography.................................................................................................13
20 Closure Checklist............................................................................................................13
21 Project – MOV Evaluation..............................................................................................14
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ITC505 – Assignment 3 – Project Charter <<STUDENT ID>>
Part One – 15 Marks
1 MOV - Measurable Organisational Value (5 Marks)
Step 1: Identify the desired area of impact
Area of Impact Rank (1 to 5)
Customer 1
Operational 2
Social 3
Financial 4
Strategy 5
Step 2: Identify Desired Value – Better / Faster / Cheaper / More
This project is basically aimed to provide convenience to the customers regarding buying
and selling of crops. Instead of physical marketplace, the company has proposed to develop
an online marketplace named iCrop where the customers will be able to sell and buy crops
through a website or a dedicated mobile application using just a device and an internet
connection. This system will be faster and much more convenient for the customers. Hence,
the main desired values for the project are better and faster.
Step 3: Identify the Metrics
The project will be completed in 164 days and will require an estimated budget amount of
$827,240. With the expected return on investment, this invested amount will be completely
recovered within next one year along with the accumulation of profits.
Step 5: Agree with the Sponsor
The project requires funding from a sponsor who is willing to invest in the project
considering the future opportunities including cost benefit. Terms should be agreed with
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ITC505 – Assignment 3 – Project Charter <<STUDENT ID>>
the sponsor in order to maintain clarity during the entire project. Furthermore, suitable
plan should be developed such that the sponsor receives fair share of the revenues
generated from the website as well as the mobile application.
Step 6: Summarise in a Clear Concise Statement
In short, the MOV of this project is to achieve more customer support and popularity
through the proposed online marketplace services along with a high margin of cost benefit
after the system is rolled out for the customers to use.
Part Two: (10 Marks)
Scope (s) – 10 Marks
2 Functional Scope Items
The primary functional scope items of the project include the website and the mobile
application using which, the farm managers can buy and sell crops.
3 Project Delivery Scope Items
The delivery scope items are formulation and development of project charter, delivery of
project budget, design of the system architecture, development of the website,
development of the mobile application, testing of the website and the application and
documentation of the project.
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ITC505 – Assignment 3 – Project Charter <<STUDENT ID>>
4 Scope Management Plan
A suitable scope plan is required to balance the project within the limits of the deliverables.
Since the scope of the project has significant impact on the time and cost of the project, it
is important to create a balance among the three so that the project remains within the
scope, is finished within a reasonable time and experienced reasonable expenses.
5 People and their roles
People Roles
System Architecture Specialist Develop system architecture
Project Manager Control and monitor project
Business Officer Manage business aspects of project
Sponsor Invest in project
Website Designer Design and coding of website
Testers Testing of developed system
Trainers Training of employees
HR Manager Management and recruitment of human
resources
Network Technician Configuration of network
Mobile Application Developer Develop mobile application
Network Architect Develop network architecture
Clients Provide feedback on the system
System Architecture Specialist Design and development of system
architecture
6 Technology (Hardware, Software and Network)
Software requirements Android app development software,
website architecture, content and
interface development software
Hardware requirements Computer workstations and
smartphones
Network requirements Internet connection
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7 Facilities – where will the team be situated?
Facilities will be provided to the team members for accommodation during the entire
execution phase of the project. In addition, two separate rooms will be provided. One room
will be provided for the purpose of workshop and project room where the computer
workstations will be provided. Another room will be used for team meeting purposes.
8 Other Travel and Training Requirements
Travel Requirements There will be no travel requirements
as accommodation facility will be
available till the end of the project
Training Requirements Training is required for the
employees who do not have
sufficient technical expertise
regarding the management of the
new system
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ITC505 – Assignment 3 – Project Charter <<STUDENT ID>>
Part Three: (15 Marks)
9 High level Work Breakdown Structure with Duration and Resource Assignment
Figure 1: Work Breakdown Structure
(Source: Created by Author)
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ITC505 – Assignment 3 – Project Charter <<STUDENT ID>>
The duration and resource assignments are shown as follows.
Figure 2: Activity Durations and Resource Assignments
(Source: Created by Author)
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10 Gantt Chart and Tracking Gantt
Figure 3: Gantt Chart
(Source: Created by Author)
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ITC505 – Assignment 3 – Project Charter <<STUDENT ID>>
11 Milestones
All milestones are marked in the Gantt chart itself.
12 Resource Usage
ID Resource Name Type Material Label Initials Group Max. Units Std. Rate Ovt. Rate Cost/Use Accrue At Base Calendar Code
1 System
Architecture
Specialist
Work S 100% $75.00/hr $0.00/hr $0.00 Prorated Standard
2 Project Manager Work P 100% $90.00/hr $0.00/hr $0.00 Prorated Standard
3 Business Offi cer Work B 100% $75.00/hr $0.00/hr $0.00 Prorated Standard
4 Sponsor Work S 100% $0.00/hr $0.00/hr $0.00 Prorated Standard
5 Website Designer Work W 100% $45.00/hr $0.00/hr $0.00 Prorated Standard
6 Testers Work T 100% $150.00/hr $0.00/hr $0.00 Prorated Standard
7 Trainers Work T 100% $150.00/hr $0.00/hr $0.00 Prorated Standard
8 HR Manager Work H 100% $60.00/hr $0.00/hr $0.00 Prorated Standard
9 Network
Technician
Work N 100% $45.00/hr $0.00/hr $0.00 Prorated Standard
10 Mobile Application
Developer
Work M 100% $55.00/hr $0.00/hr $0.00 Prorated Standard
11 Network Architect Work N 100% $85.00/hr $0.00/hr $0.00 Prorated Standard
12 Clients Work C 100% $0.00/hr $0.00/hr $0.00 Prorated Standard
Figure 4: Resource Usage
(Source: Created by Author)
13 Project Budget
Figure 5: Project Budget
(Source: Created by Author)
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ITC505 – Assignment 3 – Project Charter <<STUDENT ID>>
Part Four: (15 Marks)
14 Assumption
During the preparation of the project plan, the following assumptions have been made.
 The clients have access to the internet.
 The clients have suitable devices like PC or smartphones that will support the
website or the application.
 The marketplace will meet the requirements for faster and effective buying and
selling of crops.
 All products will be sold at a fair price.
 All clients will be given the same priority regarding bidding for a crop or placing a
crop for sale.
15 Risks
Risk ID Description Probability Impact Rate Assigned To Response
Strategy
Threat or
Opportunity
1 Technical risk
may occur
due to lack of
updated
technical
setup
3 4 12 Project
Supervisor
Identify the
technical
failure areas
and procure
technical
resources
accordingly
Opportunity
2 Unlicensed
software will
lead to piracy
and cyber
crime
1 4 4 Developer Purchase
only verified
and licensed
software
Threat
3 Existing
employees
may face
difficulty due
to high skill
requirements
4 2 6 Trainers Conduct
training
module for
system
management
Opportunity
4 Users may
not accept
the project
3 3 9 Architecture
Specialist
Receive and
consider
customer
Threat
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ITC505 – Assignment 3 – Project Charter <<STUDENT ID>>
feedbacks
and make
changes
accordingly
5 Excessive
budget loss
will result in
cost overrun
2 4 8 Finance
Manager
Manage
budget and
prevent
overspending
Threat
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ITC505 – Assignment 3 – Project Charter <<STUDENT ID>>
Part Five: (15 Marks)
16 Quality Statement
The project team aims to deliver a project by fulfilling all the quality standards as well as
work as a unit to ensure the highest quality of outcome is earned at the end of the project.
17 Verification Activities
Verification Activity When?
Verification of Scope After determination of project
goals
Verification of Budget After estimation of project costs
Verification of Schedule After estimation of time period
Verification of the Project Plan After submission of project plan
document
18 Validation Activities
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Validation Activity When?
Architecture of the system Post completion of architecture
design
Features of the system Post of completion of
development
Test results of the system Post completion of testing phase

ITC505 – Assignment 3 – Project Charter <<STUDENT ID>>
Part Six: 550 words (10 Marks)
19 Annotated Bibliography
Article 1: Nicholas, J. M., & Steyn, H. (2017). Project management for engineering, business
and technology. Routledge.
The authors have made it very clear that project evaluation is necessary for any type of
project be it small or large in nature. Project evaluation is basically required to ensure the
deliverables of the project have been successfully met and the expected outcomes and
benefits are being received. Thus project evaluation acts as a process for verification of
whether the requirements have been met or not.
Article 2: Schwalbe, K. (2015). Information technology project management. Cengage
Learning.
The author in this journal has presented more opinions regarding project evaluation.
According to these author, project evaluation does not have to come necessarily at the end
of the project. While the preferred time of project evaluation is mainly during the closure
phase, the authors said that project evaluation can also be done side by side with the
execution. The author explained that the main benefit of conducting the evaluation along
with execution is that it assists in project monitoring as well as enables the project manager
to identify risks and issues at the right moments. Based on the analysis, the project
manager can then introduce change management measures to mitigate those risks.
Article 3: Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project
management. Project Management Institute.
The authors here talked about the criteria for project evaluation. Often, the outcome of a
project appears different from different perspectives. For instance, if the project seems to
be successful from one perspective, another perspective counters the same. Hence, it is
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important to first determine the criteria and the perspective that will be used for measuring
success of the project.
20 Closure Checklist
The closure checklist is as follows.
 System architecture has been successfully developed
 Website has been developed as per requirements
 Mobile application has been developed as per requirements
 Testing of both website and application has been done as per the requirements
 All payments have been made and all tasks are completed
21 Project – MOV Evaluation
After the project is complete, the MOV will be evaluated based on the constant monitoring
of the system performance and the feedbacks received from the customers. Within the
timeframe set for achieving the MOV, the data collection for evaluation will be successfully
done.
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ITC505 – Assignment 3 – Project Charter <<STUDENT ID>>
Part Six: References (10 Marks)
Binder, J. (2016). Global project management: communication, collaboration and
management across borders. Routledge.
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management.
Project Management Institute.
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach.
Routledge.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Larson, E. W., Gray, C. F., Danlin, U., Honig, B., & Bacarini, D. (2014). Project management:
The managerial process (Vol. 6). Grandview Heights, OH: McGraw-Hill Education.
Marchewka, J. T. (2014). Information technology project management. John Wiley & Sons.
Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking
project management performance and project success. International journal of
project management, 32(2), 202-217.
Nicholas, J. M., & Steyn, H. (2017). Project management for engineering, business and
technology. Routledge.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
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Serra, C. E. M., & Kunc, M. (2015). Benefits realisation management and its influence on
project success and on the execution of business strategies. International Journal of
Project Management, 33(1), 53-66.
Verzuh, E. (2015). The fast forward MBA in project management. John Wiley & Sons.
Walker, A. (2015). Project management in construction. John Wiley & Sons.
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