Relocation Project Management Plan

This assignment focuses on developing a time-phased budget for a relocation project. It outlines various project phases such as furnishing, maintenance, closure, and stop project, with specific tasks and associated costs under each phase. The budget is presented in a clear tabular format, allowing for easy comprehension of the financial allocation across different stages of the project.

Running head: GOOGLE SINGAPORE
To manage moving the company to another location or renovate a unit in the company
(Google Singapore)
[Name of Student]
[Name of University]

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GOOGLE SINGAPORE
Table of Contents
1. Introduction..................................................................................................................................2
2. Project Scope Statement..............................................................................................................2
2.1. Project Objectives.................................................................................................................2
2.2. Deliverables..........................................................................................................................3
2.3. Milestone..............................................................................................................................4
2.4. Technical Requirement.........................................................................................................5
2.5. Limits and Exclusion............................................................................................................5
2.6. Review with Customer.........................................................................................................6
3. Project Priority Matrix.................................................................................................................7
3.1. Justification of the priority matrix........................................................................................7
4. Work Breakdown Structure.........................................................................................................9
5. Cost of the Project.....................................................................................................................15
Bibliography..................................................................................................................................19

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GOOGLE SINGAPORE
1. Introduction
Google, Singapore currently operates at Mapletree Business Tree with all their operative
unit. Due to the current increment of the customer and services, several new employees has been
recruited for enhancing the operational efficiency. Google, Singapore has decided to relocate the
customer service unit to a new location at new building at Alexandra Technopark. The relocation
of the customer service department would allow Google, to incorporate more employees at the
Mapletree Business City Location while improving the customer service facilities. Therefore,
this project deals with the proper and efficient management of the relocation of the “Customer
service department” to new location.
2. Project Scope Statement
The evaluation of the appropriate project scope allows the proper identification of project
characteristics, and expectation of the customer from the undertaken project. For the relocation
of the customer service department of Google, Singapore to another location, the scope statement
has been developed by breaking down the relocation requirement into six significant areas as
described in the section below.
2.1. Project Objectives
The vital aim developed for the project is to successfully and efficiently relocate the
“customer service” department of Google, Singapore to a new location. For the fulfillment of the
project the various objectives has been developed as follows:
 To identify and select the appropriate office area for relocating “customer service
department” of Google, Singapore;

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 To identify the business requirement and the expectation of the authorities of Google,
Singapore;
 To plan the required process for the employees and business for shifting to new
location;
 To renovate and design the new location based on the requirement for the “customer
service department”;
2.2. Deliverables
Deliverables are considered as both the tangible and intangible output for any project.
The relocation of the “customer service department” of Google, Singapore to new location has
been evaluated based on the successful completion of various events and activities that are
illustrated in the section below:
Outline
Number
Task Name Duration Start Finish
0 relocation of "customer service
department" of Google, Singapore
43 days Mon 11/6/17 Wed
1/3/18
1 start project 0 days Mon 11/6/17 Mon
11/6/17
2 planning phase 15 days Mon 11/6/17 Fri 11/24/17
3 Selection of technical requirement 11 days Mon 11/27/17 Mon
12/11/17
4 Furnishing the new area 11 days Tue 12/12/17 Tue

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Outline
Number
Task Name Duration Start Finish
12/26/17
5 maintenance of the new location 4 days Wed 12/27/17 Mon 1/1/18
6 project closure 2 days Tue 1/2/18 Wed 1/3/18
7 stop project 0 days Wed 1/3/18 Wed 1/3/18
2.3. Milestone
The milestone are used in project schedule for marking specific activity or time during
the project that requires the external mentoring, review, budgeting and checks. In the project for
the relocation of “customer service department” of Google, Singapore, milestone are used for
indicating the specific point for measuring the proper progress of relocation. The detailed of the
developed milestone are:
Outline
Number
Task Name Duratio
n
Start Finish
1 start project 0 days Mon 11/6/17 Mon 11/6/17
2.5 completion of the planning phase 0 days Fri 11/24/17 Fri 11/24/17
3.2 Completion of technical requirement
phase
0 days Mon
12/11/17
Mon
12/11/17
4.5 completion of the furnishing activity 0 days Tue Tue

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Outline
Number
Task Name Duratio
n
Start Finish
12/26/17 12/26/17
5.4 completion of maintenance phase 0 days Mon 1/1/18 Mon 1/1/18
6.5 completion of closure phase 0 days Wed 1/3/18 Wed 1/3/18
7 stop project 0 days Wed 1/3/18 Wed 1/3/18
2.4. Technical Requirement
Defining the appropriate technical requirement for the relocation project to the new
location is developed for ensuring the proper standard and procedure being followed for the
project. The technical requirements for the relocation project are:
 The new location for the “customer service department” should meet the requirement
of the Google Business case;
 The new location would be able to connect through the existing wireless network of
Google;
 The selected location should be able to accommodate all the employees in the
“customer service department”;
 The selected location would be able to provide specific structure for installing the
hardware, software and networking elements required;

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2.5. Limits and Exclusion
The development and completion of every project is associated with certain number of
events and factors that are excluded. The limitation of the project is useful for identifying the
required budget, quality and schedule for the project completion. The limitations identified for
the relocation of the “customer service department” for Google, Singapore are as follows:
 The backup of business and personal data of employees is not included within the
scope of the project;
 The relocation of the personal stuffs and documents of the employees are not
included within the project;
 The pick and drop facilities of the “customer service department” are not included
within the project;
2.6. Review with Customer
The executives of Google, Singapore have been considered for review during the
relocation of the “customer service department” to the new location. The personnel for review
are:
 Danny Wehner;
 Sammy Homenick;
 Alessia Mitchell;
 Leopoldo Mohr;

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3. Project Priority Matrix
The priority matrix developed for relocation of the “customer service department” of
Google, Singapore is developed as follows:
Performance Cost Time
Accept
Enhance
Constraint
Table 1: Project Priority Matrix
(Source: Created by Author)
3.1. Justification of the priority matrix
The above priority matrix has been developed based on various criteria and consideration
that has been discussed in the section below:
Performance: The relocation of the “Customer service department” of Google, Singapore
required to fulfill the business case and client requirement for accommodate more employees. In
addition to that, the new location could be able to fulfill all the networking and technical needs
for the customer service. Therefore, the performance has been allocated with “constraint”
priority.

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Cost: The cost is not bar for the Google, Singapore for the relocation of the “Customer
service department”. Therefore, the cost has been provided with “accept” priority.
Time: The time for the relocation completion has been provided to be completed within
three months. Improving the schedule for the relocation of the “customer service department”
can be reduced for improving the standard of the project.

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4. Work Breakdown Structure
The application of the “Work Breakdown Structure” is used for identifying the various activities required for the completion of the relocation of the “customer service department”. The
development of the WBS has been developed based on bottom-up approach. The use of WBS has provided proper way in allocating the human and financial resource required for the relocation
of the department”.
relocation of "customer
service department" of
Google, Singapore
start project planning phase
interview with the
Google Authorities
evaluate the
business processes
develop the project
charter
determine schedule
identification of project
activities
allocate time for
activities
determine budget
determine cost benefit
analysis
allocate budget to
activities
select relocation area
shortlist various
new locations
analyze the location
with customer needs
review with the Google
Authorities
Choose particular
location
obtain approval for
the project charter
completion of the
planning phase
Selection of technical
requirement
security System set up
personnel security
camera installation
biometric
identification system
installing computer
network
WAN and LAN
connection
cabling
system
implementation
installation of
printers and other
hardware devices
Completion of
technical
requirement phase
Furnishing the new area
Partitioning the new
area
painting of walls
Furnishings
Lightening and
electrical work
completion of the
furnishing activity
maintenance of the new
location
insure the new
location
sanitory services
housekeeping
services
completion of
maintainence phase
project closure
confirm the date of
relocation
inform the
employees
provide keys to
authorities
sign off team
members
completion of
closure phase
stop project
Figure 1: Work Breakdown Structure for relocation of “Customer Service Department” of Google, Singapore
(Source: Created by Author in MS Project)

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WBS Description:
Outline
Number
Task Name Duration Start Finish
0
relocation of "customer service
department" of Google, Singapore
43 days
Mon
10/12/09
Wed
12/9/09
1 start project 0 days
Mon
10/12/09
Mon
10/12/09
2 planning phase 15 days
Mon
10/12/09
Fri 10/30/09
2.1 interview with the Google Authorities 2 days
Mon
10/12/09
Tue
10/13/09
2.2 evaluate the business processes 3 days
Wed
10/14/09
Fri 10/16/09
2.3 develop the project charter 9 days
Mon
10/19/09
Thu
10/29/09
2.3.1 determine schedule 1 day
Mon
10/19/09
Mon
10/19/09
2.3.1.1 identification of project activities 1 day
Mon
10/19/09
Mon
10/19/09

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Outline
Number
Task Name Duration Start Finish
2.3.1.1.1 allocate time for activities 1 day
Mon
10/19/09
Mon
10/19/09
2.3.2 determine budget 1 day
Tue
10/20/09
Tue
10/20/09
2.3.2.1 determine cost benefit analysis 1 day
Tue
10/20/09
Tue
10/20/09
2.3.2.1.1 allocate budget to activities 1 day
Tue
10/20/09
Tue
10/20/09
2.3.3 select relocation area 7 days
Wed
10/21/09
Thu
10/29/09
2.3.3.1 shortlist various new locations 2 days
Wed
10/21/09
Thu
10/22/09
2.3.3.2
analyze the location with customer
needs
4 days Fri 10/23/09
Wed
10/28/09
2.3.3.3
review with the Google
Authorities
1 day
Thu
10/29/09
Thu
10/29/09
2.3.3.3.1 Choose particular location 1 day Thu Thu

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Outline
Number
Task Name Duration Start Finish
10/29/09 10/29/09
2.4 obtain approval for the project charter 1 day Fri 10/30/09 Fri 10/30/09
2.5 completion of the planning phase 0 days Fri 10/30/09 Fri 10/30/09
3 Selection of technical requirement 11 days
Mon
11/2/09
Mon
11/16/09
3.1 security System set up 11 days
Mon
11/2/09
Mon
11/16/09
3.1.1 personnel security 3 days
Mon
11/2/09
Wed
11/4/09
3.1.1.1 camera installation 3 days Mon 11/2/09 Wed 11/4/09
3.1.1.2 biometric identification system 2 days Mon 11/2/09 Tue 11/3/09
3.1.2 installing computer network 8 days Thu 11/5/09
Mon
11/16/09
3.1.2.1 WAN and LAN connection 4 days Thu 11/5/09
Tue
11/10/09
3.1.2.2 cabling 2 days Wed Thu

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Outline
Number
Task Name Duration Start Finish
11/11/09 11/12/09
3.1.2.3 system implementation 1 day Fri 11/13/09 Fri 11/13/09
3.1.2.4
installation of printers and other
hardware devices
2 days Fri 11/13/09
Mon
11/16/09
3.2
Completion of technical requirement
phase
0 days
Mon
11/16/09
Mon
11/16/09
4 Furnishing the new area 11 days
Tue
11/17/09
Tue 12/1/09
4.1 Partitioning the new area 4 days
Tue
11/17/09
Fri 11/20/09
4.2 painting of walls 2 days
Mon
11/23/09
Tue
11/24/09
4.3 Furnishings 7 days
Mon
11/23/09
Tue 12/1/09
4.4 Lightening and electrical work 4 days
Mon
11/23/09
Thu
11/26/09
4.5 completion of the furnishing activity 0 days Tue 12/1/09 Tue 12/1/09

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Outline
Number
Task Name Duration Start Finish
5 maintenance of the new location 4 days
Wed
12/2/09
Mon
12/7/09
5.1 insure the new location 2 days Wed 12/2/09 Thu 12/3/09
5.2 sanitary services 1 day Fri 12/4/09 Fri 12/4/09
5.3 housekeeping services 1 day Mon 12/7/09 Mon 12/7/09
5.4 completion of maintenance phase 0 days Mon 12/7/09 Mon 12/7/09
6 project closure 2 days Tue 12/8/09
Wed
12/9/09
6.1 confirm the date of relocation 1 day Tue 12/8/09 Tue 12/8/09
6.2 inform the employees 1 day Tue 12/8/09 Tue 12/8/09
6.3 provide keys to authorities 1 day Tue 12/8/09 Tue 12/8/09
6.4 sign off team members 1 day Wed 12/9/09 Wed 12/9/09
6.5 completion of closure phase 0 days Wed 12/9/09 Wed 12/9/09
7 stop project 0 days Wed 12/9/09 Wed 12/9/09

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5. Cost of the Project
Outline Number Task Name Cost
0
relocation of "customer service department" of
Google, Singapore
$100,000.00
1 start project $0.00
2 planning phase $33,100.00
2.1 interview with the Google Authorities $100.00
2.2 evaluate the business processes $500.00
2.3 develop the project charter $32,500.00
2.3.1 determine schedule $100.00
2.3.1.1 identification of project activities $100.00
2.3.1.1.1 allocate time for activities $100.00
2.3.2 determine budget $100.00
2.3.2.1 determine cost benefit analysis $100.00
2.3.2.1.1 allocate budget to activities $100.00
2.3.3 select relocation area $32,300.00
2.3.3.1 shortlist various new locations $300.00

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Outline Number Task Name Cost
2.3.3.2 analyze the location with customer needs $2,000.00
2.3.3.3 review with the Google Authorities $30,000.00
2.3.3.3.1 Choose particular location $30,000.00
2.4 obtain approval for the project charter $0.00
2.5 completion of the planning phase $0.00
3 Selection of technical requirement $28,800.00
3.1 security System set up $28,800.00
3.1.1 personnel security $16,800.00
3.1.1.1 camera installation $7,800.00
3.1.1.2 biometric identification system $9,000.00
3.1.2 installing computer network $12,000.00
3.1.2.1 WAN and LAN connection $3,000.00
3.1.2.2 cabling $2,000.00
3.1.2.3 system implementation $1,000.00

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Outline Number Task Name Cost
3.1.2.4
installation of printers and other hardware
devices
$6,000.00
3.2 Completion of technical requirement phase $0.00
4 Furnishing the new area $14,000.00
4.1 Partitioning the new area $5,000.00
4.2 painting of walls $2,500.00
4.3 Furnishings $1,500.00
4.4 Lightening and electrical work $5,000.00
4.5 completion of the furnishing activity $0.00
5 maintenance of the new location $24,000.00
5.1 insure the new location $20,000.00
5.2 sanitary services $2,000.00
5.3 housekeeping services $2,000.00
5.4 completion of maintenance phase $0.00
6 project closure $100.00
6.1 confirm the date of relocation $0.00

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Outline Number Task Name Cost
6.2 inform the employees $100.00
6.3 provide keys to authorities $0.00
6.4 sign off team members $0.00
6.5 completion of closure phase $0.00
7 stop project $0.00
November
5, 2017 November
12, 2017 November
19, 2017 November
26, 2017 December
3, 2017 December
10, 2017 December
17, 2017 December
24, 2017 December
31, 2017 January 7,
2018 January
14, 2018
$0.00
$5,000.00
$10,000.00
$15,000.00
$20,000.00
$25,000.00
$30,000.00
$35,000.00
$600.00 $1,000.00
$31,500.00
$18,300.00
$7,500.00 $8,000.00 $8,571.43
$22,428.57
$2,100.00 $0.00 $0.00
Cost
Cost
Figure 2: Time Phased Budget for the Relocation Project
(Source: Created by Author in MS Project)