Preliminary Safety & Health Plan for Kimble Building

This document provides necessary information needed in the Project Supervisor Construction Stage (PSCS) and includes details about the project team, site location, risks, safety requirements, and compliance with safety regulations.

Kimble Building
Bachelors Walk,
Dundalk,
Co Louth.
A91 P8Y4
O’Hanlon International Ltd.
Preliminary Safety & Health
Plan
Ref: NMH/300100
Date: 30th October 2018
Niall McHugh
D00187344

O’Hanlon International Ltd., Kimble Building, Bachelors Walk, Dundalk.
TABLE OF CONTENTS
PREFACE..........................................................................................................................1
PROJECT TEAM..............................................................................................................2
1. GENERAL DESCRIPTION OF PROJECT.........................................................22
1.1 PROJECT DESCRIPTION.................................................................................22
1.2 SITE LOCATION...............................................................................................22
1.3 APPOINTMENT OF PROJECT SUPERVISOR FOR THE CONSTRUCTION
STAGE (PSCS)..............................................................................................................23
1.4 ESTIMATED TIMESCALE/ PHASING OF PROJECT....................................23
1.5 THE PROJECT SAFETY & HEALTH PRINCIPLES.......................................24
1.6 MONITORING & REVIEW OF SAFETY.........................................................24
1.7 DRAWINGS / SPECIFICATIONS.....................................................................24
1.8 EXISTING SAFETY FILE / EXISTING RECORDS........................................24
2. INFORMATION REGARDING THE PROPOSED SITE.....................................24
2.1 RELEVANT ADJOINING LAND USES...........................................................24
2.2 RESTRICTIONS ON WORKING HOURS.......................................................24
2.3 Noise/Dust /Vibration..........................................................................................25
2.4 SITE RESTRICTIONS AND RESTRICTIONS ON ACCESS..........................25
2.5 Method Statements..............................................................................................25
2.6 OTHER WORK ACTIVITIES NEARBY..........................................................25
2.7 EXISTING SITE ACTIVITIES..........................................................................25
2.8 KNOWN EXISTING SERVICES.......................................................................25
2.9 LOCAL EMERGENCY PROCEDURES...........................................................26
2.10 LOCATION OF WELFARE FACILITIES – CONNECTIONS FOR WATER,
ELECTRICITY, SEWER..............................................................................................26
2.11 ANY PARTICULAR SITE RULES.................................................................26

O’Hanlon International Ltd., Kimble Building, Bachelors Walk, Dundalk.
3. PARTICULAR RISKS................................................................................................26
3.1 THER HAZARDS / RISKS.................................................................................29
4. CONTINUING LIAISON...........................................................................................29
4.1 PROCEDURES REQUIRED DURING THE CONSTRUCTION PERIOD.....30
5. RELEVANT PRELIMINARY TRAFFIC MANAGEMENT PLAN.....................30
6. THE SAFETY FILE....................................................................................................30
6.1 ARRANGEMENTS FOR GATHERING INFORMATION FOR THE SAFETY
FILE 30
6.2 CONTENTS OF THE SAFETY FILE................................................................30
7. COMPLIANCE WITH GENERAL SAFETY REQUIREMENTS........................31
8. FINAL COMMENT....................................................................................................31
APPENDIX A...................................................................................................................32
APPENDIX B...................................................................................................................33
APPENDIX C...................................................................................................................33
REFERENCES................................................................................................................35

ODM Surveyors, Kimble Building, Bachelors Walk, Dundalk.
PREFACE
The Safety & Health Plan report has been prepared in compliance with the
Safety, Health & Welfare at Work Regulations 2013 (SI No. 291 of 2013). It also
includes subsequent amendments. This document provides necessary
information needed in the Project Supervisor Construction Stage (PSCS) and is
based on project information available at the time. The client must retain a copy
of the report.
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ODM Surveyors, Kimble Building, Bachelors Walk, Dundalk.
PROJECT TEAM
The project team shall compose of the various heads from all the side of the client,
contactors, designers as per the regulations and legislations.
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ODM Surveyors, Kimble Building, Bachelors Walk, Dundalk.
1. GENERAL DESCRIPTION OF PROJECT
1.1 PROJECT DESCRIPTION
This section is not part of the contract since it only provides the necessary
INFORMATION. Therefore, the entire work scope and contractor obligations are
verified by referring to the set of contract documents. It includes:
 Also, the roof cover needs to be repaired or replaced where possible while
the floor also needs reconfiguration and extension.
 The Scope of Works consequently consist of roof replacement and repair.
 The lighting and heating systems, floor coverings and decoration need to
be upgraded.
1.2 SITE LOCATION
The Kimble building is an old 1800s three story building located in Dundalk town centre.
Although the building is not protected, it is of historically significant due to its age and
therefore must be approached with the greatest care.
The building was initially used as the main office for Fyffes bananas. The site is well
situated since it has a street access to the front, a car access to the back and a large
carpark accessible across the road. The building also has a downstairs arcade, middle
floor workshop and offices. The second floor comprises of a small head office and a large
open plan office. Currently, the top two floors are undergoing some renovations despite
being in use. At the back of the is a yard with some old ruins of buildings.
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ODM Surveyors, Kimble Building, Bachelors Walk, Dundalk.
Figure 1 Kimble building front elevation
1.3 APPOINTMENT OF PROJECT SUPERVISOR FOR THE
CONSTRUCTION STAGE (PSCS)
The PSCS is appointed by the client and it is charged with sole responsibility of
managing, controlling, coordinating the construction work as well as implementing
the health and safety requirements during the project development phases. This
appointment shall be made and accepted in writing. Before the construction
works commences, the Health and Safety Authority shall be notified on the AF2
Form.
1.4 ESTIMATED TIMESCALE/ PHASING OF PROJECT
The timescale of the project is to be carried out in line with the Clients
requirements.
The safety, health and welfare of those persons directly or indirectly involved in
the project should not be affected by the project schedule. This will allow the
project to meet the desired requirements and should be overseen by the Project
Supervisor for the Construction Stage.
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ODM Surveyors, Kimble Building, Bachelors Walk, Dundalk.
1.5 THE PROJECT SAFETY & HEALTH PRINCIPLES
The objectives for this project are to:
 Prevent fatalities and injuries.
 Eliminate dangerous occurrences
 Avoid unsafe and unhealthy work practices
 Ensure adherence to the set legislation and Codes of Practice.
1.6 MONITORING & REVIEW OF SAFETY
The PSCS manages, monitors and reviews health and safety implementation and
performance on an ongoing work. A copy of the reports to is also submitted to the
design team as well as the PSDP Supervisor.
1.7 DRAWINGS / SPECIFICATIONS
A full set of existing and proposed drawings are provided together with the tender
documentation.
Drawings: Site Location Map 2018 - 001
Plan for the site 2018 - 002
First Floor Plan 2018 - 003
Second Floor Plan 2018 - 004
Third Elevation 2018 - 005
1.8 EXISTING SAFETY FILE / EXISTING RECORDS
We are not aware of any existing safety file or records at this time.
2. INFORMATION REGARDING THE PROPOSED SITE
2.1 RELEVANT ADJOINING LAND USES
The Kimble building is a 1800s three story building situated in Dundalk town
centre.
2.2 RESTRICTIONS ON WORKING HOURS
The project team will agree with client t determine the working hours. An example
of working hours schedule is shown below.
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ODM Surveyors, Kimble Building, Bachelors Walk, Dundalk.
07:00 - 18:00 Week days (Monday to Friday)
09:00 - 14:00 Saturday
No work shall take place on Sundays or public holidays.
2.3 Noise/Dust /Vibration
The PSCS is to ensure noise, dust and vibrations are kept to a minimum.
2.4 SITE RESTRICTIONS AND RESTRICTIONS ON ACCESS
The PSCS and the contractor must adhere some set restrictions during the project
development phases. They include:
 The work area must be secured to ensure that the of public do not
accidentally enter the site. This is especially to the construction works next
to commercial and residential buildings.
 All the debris and other work materials to be removed from the adjoining
street(s).
 Heavy and noisy works must be completed within normal working hours for
minimal disruption to the neighbouring people and properties. This must be
ensured by the contractor through proper planning and observation of any
restrictions.
2.5 Method Statements
Shall be submitted by PSCS in a detailed writing. It covers the sequence of work
operations and the temporary works where required before start of the work.
2.6 OTHER WORK ACTIVITIES NEARBY
The PSCS is to satisfy themselves concerning the activities adjacent to the working
cite.
2.7 EXISTING SITE ACTIVITIES
Currently, the site is a residential home for tenants.
2.8 KNOWN EXISTING SERVICES
Before beginning any work, PSCS must ensure that all the electrical power lines
are safe to avoid dangerous occurrences.
2.9 LOCAL EMERGENCY PROCEDURES
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ODM Surveyors, Kimble Building, Bachelors Walk, Dundalk.
The PSCS should include the emergency procedures for normal operation hours
and odd hours. These procedures will further include the names and contact of
the emergency organisations and people. These people should be capable of
dealing with emergency situations at any time.
2.10 LOCATION OF WELFARE FACILITIES – CONNECTIONS FOR
WATER, ELECTRICITY, SEWER
With approval from the client, the PSCS shall arrange the compound location with
minimal disruption.
2.11 ANY PARTICULAR SITE RULES
Safety provisions as well as site rules and requirements shall be provided for safe
working conditions. They are covered in the report appendix.
3. PARTICULAR RISKS
Particular may be covered within the risks, as provided by the Project Supervision
for Design Process are outlined in this section.
However, it does not include foreseeable risks that are managed by the contractor
and PSCS since the two are competent and will take up control measures as per
the SHWW (Construction) Regulations 2013. The control requires a Safety System
of Work.
The images show the building orientations and surroundings including the interior (Blue
Sky Property Dundalk - Serving Your Property Needs, 2019) and (Google.com, 2019).
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ODM Surveyors, Kimble Building, Bachelors Walk, Dundalk.
Figure 2: Damaged walls
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ODM Surveyors, Kimble Building, Bachelors Walk, Dundalk.
Figure 3: Rear view of the building
Figure 4: Renovations in the second floor
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ODM Surveyors, Kimble Building, Bachelors Walk, Dundalk.
Figure 5: Walls requiring innovations.
3.1 THER HAZARDS / RISKS
The following is an additional list of risks which may affect the safety and health of
persons. The contractor shall, in the developed Construction Stage Health & Safety
Plan, outline specific control measures to deal with the possible risks.
4. CONTINUING LIAISON
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ODM Surveyors, Kimble Building, Bachelors Walk, Dundalk.
4.1 PROCEDURES REQUIRED DURING THE CONSTRUCTION
PERIOD
Procedures for dealing with unforeseen and emerging issues during project
implementation will be put in place. This may include changes in the design that
may somehow compromise resources demand and project completion duration.
In the event of design changes during the Construction phase, existing Design Risk
Assessments must be reviewed or new Risk Assessments generated. It is the
Designers responsibility to ensure that they inform the PSDP of any changes in
their design and that the appropriate Design Risk Assessments are completed and
notified to the PSDP and PSCS.
5. RELEVANT PRELIMINARY TRAFFIC MANAGEMENT
PLAN
As the project is being carried out in a busy Dundalk town centre, the contractors
Construction Management Plan must include traffic management plan which is to
be implemented for the duration of the project.
The traffic management plan must consider as a minimum:
 Site Parking arrangements
 How/ when site deliveries and collections will be handled
 Storage of materials and waste
 Safe access & egress from site for vehicular traffic
 Removal of waste & debris from the site, including demolition waste
6. THE SAFETY FILE
6.1 ARRANGEMENTS FOR GATHERING INFORMATION FOR THE
SAFETY FILE
The PSDP Co-Ordinator and client must about the format to be sued for the Health
and Safety File after which its requirements will be detailed in a meeting with the
appointed contactor in attendance.
All the necessary information regarding the Health and Safety File shall be
collected by the PSCS are requested by the PSDP Co-Ordinator.
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ODM Surveyors, Kimble Building, Bachelors Walk, Dundalk.
6.2 CONTENTS OF THE SAFETY FILE
A non-exhaustive list of the suggested contents for the safety file has been
included within the appendices section to the rear of this Plan.
7. COMPLIANCE WITH GENERAL SAFETY REQUIREMENTS
The various Contractors shall comply with all relevant statutory requirements.
They include Welfare at Work Act and Safety Health, 2005, various regulations and
subsequent amendments, legislation and guidelines. The contactor must extend
the safety requirements to the client and project supervisors.
8. FINAL COMMENT
It is a good practice to prepare information regarding the project like the one
contained in the preliminary section before the actual commencement of the
project. However, it does not account for emerging issues during project
implementation stages.
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ODM Surveyors, Kimble Building, Bachelors Walk, Dundalk.
APPENDIX A
GENERAL SAFETY PROVISIONS, SITE REQUIREMENTS & SITE RULES (NON-EXHAUSTIVE)
They include just to mention but a few.
PROVISIONS LEGAL REQUIREMENT (OUTLINE)
Duties of Employers It is the duty of the Contractor engaged in this project to comply in every
respect with the relevant procedures, guidelines and regulations. This also
covers the relationship with the employer.
Competence The Contractor must ensure that everybody engaged in this project for the
purposes of construction are competent as per the SHWW Act 2005
Systems of Work It is the duty of the Contractor to plan organise, maintain and revise all the
work systems to ensure work satiety without health risk.
Plant Equipment &
Machinery
It is the duty of the Contractor to provide safe equipment and machinery for
use during the project. They should be appropriately maintained.
Personal Protective
Equipment
The Contractor must provide and maintain appropriate protective clothing
and equipment at all times depending on the nature of the work.
Principles of Prevention The Contractor must eliminate hazards and reduce risks to an acceptable
level.
SITE SPECIFIC RULES TO BE IMPLEMENTED:
1. All site visitors, personnel and contractors must comply with the Health and
Safety Policy set by the Main Contractors as well as those of the and the specific
construction stages.
2. Sub-contractors must submit to the main contractor their Health and Safety
Policy and procedures before starting the allocated work.
3. All risks identified risks must be identified and addressed individually
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ODM Surveyors, Kimble Building, Bachelors Walk, Dundalk.
4. All site personnel and Health and Safety Personnel are advised on an ongoing
basis of any revisions to the Safety Plan.
5. Smoking is not permitted within the designated working areas.
6. Eating and drinking is not allowed in the designated working area.
APPENDIX B
THE GENERAL PREVENTION PRINCIPLES:
The Contractor must consider the Prevention Principles and purpose to reduce risks by
the use of alternative and safer work practices. All those involved in the planning of the
works must put in place collective protective measures in favour of personal protective
measures. General principles of prevention specified in the Schedule 3 of the 2005
Safety include:
1. Risks prevention.
2. Proper evaluation of the unavoidable risks.
3. Combating of risk especially at the source
4. The technical issues and progress and how to adapts to the place.
5. Providing adequate employee training and instructions.
APPENDIX C
HEALTH & SAFETY PLAN (NON-EXHAUSTIVE LIST OF ITEMS FOR INCLUSION)
The Preliminary Health & Safety Plan shall be developed as per the 2013 Construction
Regulations. Items to be addressed in the plan include:
1. General
2. First Aid Emergency Procedures and provisions
3. Management
4. Procedures
5. Site Rules
6. Health & Safety Risks
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ODM Surveyors, Kimble Building, Bachelors Walk, Dundalk.
7. Particular Risks to Health & Safety
8. Welfare Provisions
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ODM Surveyors, Kimble Building, Bachelors Walk, Dundalk.
REFERENCES
Blue Sky Property Dundalk - Serving Your Property Needs. (2019). 26 Bachelors Walk
Dundalk Co Louth. [online] Available at:
https://www.blueskyproperty.ie/for-sale/g2j2ktu7w3tj70hrq9dt11t5iyijlb [Accessed 1
Jan. 2019].
Google.com. (2019). Kimble building, bachelors walk, Dundalk, co louth, Ireland - Google
Search.[online]Availableat: https://www.google.com/search?q=kimble+building,
+bachelors+walk,+Dundalk,+co+louth,
+ireland&tbm=isch&tbo=u&source=univ&sa=X&ved=2ahUKEwjt3paGuczfAhXVQxUIHb9j
CJUQsAR6BAgDEAE&biw=1517&bih=730 [Accessed 1 Jan. 2019].
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